The Viborg-Hurley School Board held its Budget Hearing and regular board meeting on Tuesday, July 12, 2016, in the Viborg building. President Charles Kludt called the meeting to order at 7:00 p.m. Members present: Al Ehrke, Jim Gerdes, Charles Kludt, Jeremy Sayler, Scott Vannorsdel Pledge of Allegiance Motion to adopt the agenda: Al Ehrke Motion carried (4-0) Business Manager reviewed the Proposed 2016-2017 Budget with the school board. Amendments to the published Preliminary Budget were: General Fund Expenditures: Upkeep Buildings and Maintenance (2542) increased by $10,000.00 Capital Outlay Expenditures: Elementary (1111) increased by $4,000.00 High School (1131) increased by $1,260.00 Motion to approve the Proposed 2016-2017 Budget: Al Ehrke Motion to approve the June 13, 2016 board minutes: Jeremy Sayler Second: Scott Vannorsdel Motion to approve the June 30, 2016 board minutes: Jeremy Sayler Motion to approve Financial Reports: Scott Vannorsdel
Motion to approve the outstanding invoices from 2015-2016 fiscal year: Al Ehrke Motion to adjourn meeting for 2015-2016 fiscal year: (7:36 p.m.) Jeremy Sayler Business Manager called the (2016-2017) July meeting to order. (7:37 p.m.) Chris Richards took the Oath of Office as the At Large Board Member; a three year term. Business Manager opened the floor for Board President Nominations; a second to the nomination(s) is not required. Jim Gerdes nominated Scott Vannorsdel as President of the School Board, fiscal year 2016-2017. Jeremy Sayler nominated Al Ehrke as President of the School Board, fiscal year 2016-2017. Nominations ceased. Scott Vannorsdel was elected at the President of the Viborg-Hurley School Board for the 2016-2017 fiscal year. Vote (3-2) President Scott Vannorsdel asked for nominations for the Vice President position. Chris Richards nominated Jim Gerdes. Nominations ceased. Jim Gerdes was elected as Vice President of the School Board, fiscal year 2016-2017. Business Manager reported to the school board. The contract with Children s Home Society for the fiscal year 2016-2017 has been updated with new rates. Contract is for services for Special Student #5, as per student s iep. Pioneer Hospital and Health Services has submitted a contract for 2016-2017 health assessments in grades Pre-school, Pre-K, Kindergarten and fifth grade. Contract also includes scoliosis screening to girls in grade five, and seven and boys in grade eight. Vision screenings for grades, Kindergarten, second, fourth, fifth, seventh, and tenth. Growth and development training for grade five. All screenings to include any school child on referral. Motion to enter into contract with Children s Home Society: Al Ehrke
Motion to enter into contract with Pioneer Memorial Hospital: Jeremy Sayler June Payroll: General Fund: $144,518.51 Special Education Fund: $ 11,226.63 Enterprise Fund: $ 3,831.99 Total Payroll: $159,577.13 High School Principal Cory Jensen reported to the school board. Mr. Jensen has reviewed the high school policy manual. Copies of the manual will be updated and distributed to the board members at the August meeting. Middle School Principal Brett Mellem reported to the school board. Handbook for Middle School will be reviewed and distributed to the board members at the August meeting. Dress code; and enforcement of the dress code was discussed. Miss Peggy Petersen, Superintendent/Elementary Principal reported to the school board. Summer cleaning is continuing in both buildings. Dates the buildings will be closed for waxing are listed on the school web site. Installation of the new phone system (both building) is close to being completed by Vast. Miss Petersen toured Cameron Colony earlier this week. Miss Petersen will be attending training July 18-July 20, 2016, so will not be in either building those days. Miss Petersen has compiled an updated Elementary Handbook; distributed to the board members. A staff handbook will be compiled and reviewed with the school board at the August meeting. Motion to appoint Rodney Freeman Jr. of Churchill, Manolis, Freeman, Kludt, Shelton & Burns, LLP and Gary Ward of Ward Law Firm as districts legal firm(s), official newspaper: Viborg Enterprise-Hurley Leader, Federal Programs Coordinator: Peggy Petersen, Asbestos Coordinator: Peggy Petersen, Special Education Representative: Brett Mellem, Truant Officer: Cory Jensen, Transportation Advisor: Peggy Petersen, School Lunch Representative: Wanda Kost, Custodian for all accounts in activities and food service: Wanda Kost, approve all payrolls, and conduct all payrolls prior to board meetings: Wanda Kost, authorize the superintendent and business manager to approve purchasing within legal bid limits; Peggy Petersen and Wanda Kost, appoint superintendent as Southeast Area Cooperative Advisory Board member for the district: Peggy Petersen, authorize superintendent to close school for increment weather, authorize board member Al Ehrke as representative to South Eastern Cooperative Board: Al Ehrke
Second: Chris Richards Motion to authorize board member Al Ehrke as representative to ASBSD, set staff and student meal allowances as: Breakfast $5.00, Lunch $7.00, Dinner $11.00, set mileage reimbursement at state rate: Mileage reimbursement - $0.42 per mile for use of a privately owned vehicle, covering all incidental expenses. If a privately owned vehicle is used when school vehicles are available, reimbursement is $.23 per mile (ARSD 5:01:02:01). : Jeremy Sayler Second: Scott Vannorsdel Motion to appoint Jeremy Sayler and Scott Vannorsdel as Negotiations Representatives: Jim Gerdes Motion to appoint Jim Gerdes and Jeremy Sayler as building and grounds committee: Al Ehrke Second: Chris Richards Motion to authorize Business Manager, Wanda Kost to submit the Title I Consolidated Application for 2016-2017: Chris Richards Motion to establish prices for activity tickets, student fees, and admission prices as: Student $15.00, Adult $30.00, Adult Couple $50.00, Family Pass $70.00. Game admission Student $2.00, Adult $4.00, Double Headers, Student $3.00, Adults $5.00: Al Ehrke Motion to set regular board meetings for the second Monday of each month, at 7:00 p.m., to meet every other month in each building: Jim Gerdes Motion to set salaries for board members at $60.00: Al Ehrke Second: Chris Richards Motion to appoint Peggy Petersen, Title IX Coordinator, Safety Officer, Peggy Petersen, Homeless Liaison, Wanda Kost: Jim Gerdes Motion to establish substitute teacher rates at $42.50 half day, $85.00 full day: Chris Richards Motion to approve open enrollment applications from students one, two, three, and four: Al Ehrke
Motion authorize membership in SDSAA: Al Ehrke Motion to adjourn: (9:05 p.m.) The August board meeting is set for 7:00 p.m., Monday, August 8, 2016,in the Hurley building. President, Scott Vannorsdel Business Manager, Wanda Kost Published once at the approximate cost of $