Rules of Action of Academic Senate of Faculty

Ref: MENDELU 8592/2017-191 Faculty of Business and Economics, MENDELU Rules of Action of Academic Senate of Faculty Pursuant to Section 27 (1) (b) of Act no 111/1998 Coll., on Higher Education Institutions, amending other acts (Higher Education Act), as amended, the Academic Senate of the Faculty of Business and Economics, Mendel University in Brno, agreed on the following Rules of Action of the Academic Senate of the Faculty of Business and Economics, MENDELU as its internal bylaw. Art 1 Initial Provisions (1) The document of Rules of Action of the Academic Senate of the Faculty of Business and Economics, Mendel University in Brno (hereinafter Rules of Action ) is issued on the basis of Section 33 (2) (c) of Act no 111/1998 Coll., on Higher Education Institutions, amending other acts (Higher Education Act (hereinafter the Act ). (2) The basic principles of the Rules of Action are described in Section 27 of the Act, inter alia. Art 2 Senate Structure (1) The Academic Senate of the Faculty of Business and Economics of MENDELU (hereinafter the Senate ) consists of two chambers. The Academic Staff Chamber consists of representatives of the academic staff of the faculty, and the Student Chamber consists of representatives of the student community pursuant to Art. 4 (1) of the Senate Rules of Election. (2) The Senate bodies are: a) Chairman b) Deputy Chairman, c) Secretary (3) The Senate may appoint working commissions. The Senate defines the purpose and the powers of the commission on its appointment, obtains consent of the commission members for their appointment, defines the procedure of commission chairman election and dates of commission report submissions. The commission term of office ends with or before the end of the term of office of senate members, except for the dean election commission. Art 3 Senate Inauguration Meeting, Election of Chairman and Other Bodies (1) The chairman for the ending term of office summons members of the new senate for its inauguration meeting, presided by the oldest present senate member. This must be done in ten days from receipt of election result. The Provozně ekonomická fakulta Mendelova univerzita v Brně Zemědělská 1 / 613 00 Brno telefon 545 132 701 / fax 545 132 797 www.pef.mendelu.cz

Rules of Action, Academic Senate, Faculty of Business and Economics, MENDELU 2/5 inauguration meeting must be held within 14 days from the beginning of the new senate term of office. Otherwise the senate members are summoned by the dean. The provisions of Art 4 (3) shall be used accordingly. (2) The senate inauguration meeting begins with chairman election. The election is led by the oldest present senate member. The senate appoints a three-member committee for chairman election. (3) All senate members are entitled to submit proposals for chairman candidates. (4) The chairman is elected by secret ballot and the election requires presence of at least 3/5 of all senate members. The candidate obtaining more than 1/2 of the total number of votes of senate members is elected chairman, except for the repeated election pursuant to section (6) below. (5) The senate chairman may be elected in up to five rounds with each round excluding the candidate with the lowest number of votes. In the case of equality of votes additional vote is taken to choose among them. (6) If the senate chairman is not elected after the five election rounds then the whole election procedure including candidate proposing is repeated. If no chairman results from the repeated election then the candidate solely elected in the last round or obtaining the highest number of votes in the last election round is elected chairman. In the case of equality of votes a draw is used for the final decision. (7) The elected chairman then takes over the chair for the rest of the senate meeting. (8) The rules of chairman election are used accordingly for the deputy chairman election. The deputy chairman substitutes for the chairman in his absence. (9) The secretary is proposed by the chairman and approved by the senate. The secretary reports to the chairman and performs organisational and administrative tasks related to the senate activity. Art 4 Meeting Rules (1) Senate meetings are summoned and presided by the senate chairman, or the deputy chairman in the chairman s absence, or otherwise the oldest present senate member. (2) Senate meetings are held at least quarterly. Extraordinary senate meetings must be summoned immediately if required by at least one third of all senate members, by the faculty dean or by the university rector. (3) Senate meetings are summoned by written invitations with the meeting agenda and assumed duration at least one week in advance. Each senate member will receive materials to be discussed together with the invitation. The materials are disclosed to the academic community in the manner and within the scope defined by Section 27 (3) of the Act. (4) Senate members are entitled to submit proposals for the next meeting agenda items to be discussed via the chairman or the deputy chairman. The proposals must concern matters within the powers and responsibilities of the senate, must be submitted in writing and cannot be rejected without being dealt with and their further handling decided. (5) Additional materials may be added to the senate meeting agenda, except for materials pursuant to Section 27 (3) of the Act, if agreed by a majority of all senate members. (6) The proposals for changes in the meeting agenda may only be submitted before the respective meeting agenda is finally approved. (7) The senate has a quorum if at least one half of all senate members are present, on condition of attendance of at least one Student Chamber member, unless the Act requires otherwise. Resolutions are adopted by public vote or secret ballot. (8) Senate meetings are publicly accessible. The dean or the deputy dean substituting for him, the secretary, the rector of the deputy rector substituting for him, and the chairman of the Academic Senate of Mendel University in Brno (hereinafter the University ) or any authorised senate member substituting for them, may speak at the meeting whenever they ask for that. Further persons may speak in front of the senate if so decided by vote of the senate taken in each case individually.

Rules of Action, Academic Senate, Faculty of Business and Economics, MENDELU 3/5 Art 5 Meeting and Vote Results (1) A resolution proposal is accepted by affirmative vote of a majority of the senate members present at the meeting, unless otherwise required by the Law or by these Rules. (2) The senate decides by secret ballot in the following cases: a) In senate chairman or deputy chairman election and recall, b) In dean appointment/recall proposal vote, c) In decisions about other personal proposal, d) If so requested by any senate member. (3) The proposal for dean election is accepted by affirmative vote of a majority of senate members. The proposal for dean recall is accepted by affirmative cote of at least three fifths of all senate members. (4) In urgent cases, unless prohibited by law, correspondence (per rollam) vote may be taken between senate meetings about a proposed senate resolution, except for the cases defined in section (2) above herein. The votes per rollam are sent electronically to the senate address with all senate members their recipients. The need for per rollam voting must be duly justified and the materials and proposals for the resolution must be distributed to all senate members. If required by any senate member, the per rollam voting must be suspended and the material must be discussed at an ordinary or extraordinary senate meeting. Senate resolutions adopted per rollam must be entered in the minutes of the next senate meeting. The entry of the per rollam vote must include a list of names of all members of the senate taking part in the per rollam vote and for each of them whether he/she voted for, against or abstained. (5) Only senate members hold voting right and cannot be substituted in this. (6) The chairman announces the numbers of votes and the voting result after each vote. Objections must be applied immediately. (7) Senate members are entitled to submit amendments to the proposed senate resolutions. (8) Dean s proposals for establishment, merger, split or closing faculty sites, for faculty budget and internal bylaws may be either approved or rejected by the senate, amendment proposals require dean s consent. (9) All attendees of senate meetings, including guests, sign the prepared attendance sheet and minutes of the meetings are taken and signed by the chairman for approval of their truthfulness. The minutes are available to the academic community of the faculty. (10) Senate activity is documented and the documents are archived pursuant to the general archiving regulations. Art 6 Proposal for Dean Election (1) Dean election from among the nominated candidates is announced by the senate chairman at least 90 days before the end of the current dean s term of office. Failing to do so the election is announced by the dean himself. The election announcement must include a framework schedule of the voting process. (2) There are two electorates at the faculty for the purpose of dean election, one for the academic staff and the other for the students. The voting lists for the electorates are compiled in harmony with Art 4 of the Senate Rules of Election. (3) The dean election process is organised by an election committee appointed for this purpose. The senate meeting appoints the chairman and the members of the election committee with each electorate represented by at least one member and the senate by at least one member. The election committee must have at least 3 members. (4) The election committee mandate is limited to one dean election pursuant to section 18, but is not limited by the term of office of the senate appointing it.

Rules of Action, Academic Senate, Faculty of Business and Economics, MENDELU 4/5 (5) Other members of the academic community of the faculty may be invited to organize senate elections by the electorates. (6) The election committee shall publish the accurate election schedule at least 14 calendar days before the proposal round of the election is to be commenced, including definition of the places where the proposals for the dean candidates may be submitted. (7) The election committee, in cooperation with the faculty secretary, prepare the election room (for the proposal round), including the screen and preparation of the proposal cards and the voting lists. (8) The election committee is responsible for due progress of the election. For that purpose the voting urns must be properly sealed and supervised by at least two members of the faculty academic community, or safely stored overnight, the candidate cards and the voting lists must be duly distributed and the act of election must be duly carried out. (9) At the end of the election (proposal round) the election committee shall evaluate the submitted votes, compile the election result protocol without undue delay and submit the same to the senate chairman for public presentation. (10) Each member of the academic community of the faculty with the right to vote may submit one proposal for a dean candidate. The proposal submission is organised separately for the academic staff electorate and the student electorate. (11) The dean candidate proposals are submitted by secret ballot and the academic staff members cannot be substituted by proxy for that purpose. (12) The proposal card is received by the voters in the place of the election against signature in the attendance sheet and submission of the identity card for identity check. (13) The submitted candidate proposals are used by the election committee for compilation of voting lists by electorate. The lists of the proposed candidates shall include the name, the surname and the degree of the candidate, the number of voters in the electorate and the number of the votes for the respective proposal in the proposal round (in absolute numbers and in percent). (14) The election committee shall place to the voting lists three candidates proposed by each electorate with the highest number of proposals and then candidates down to the sixth rank inclusive by the sum of vote numbers of both electorates. In the case of more than one candidate with equal number of votes in the lowest eligible rank for the voting list inclusion then all such candidates shall be listed. (15) The election committee shall ask the selected candidates for their approval with placement in the voting list. The non-consenting candidates shall be excluded from the list. (16) The election committee shall ask the consenting candidates for preparation of their thesis introducing their visions and objectives in the dean position. These theses shall be published on the date defined in the election schedule. (17) A special meeting of the academic community of the Faculty of Business and Economics will be summoned at which the candidates shall present their ideas of performance of the dean function. The order of the presenters shall be decided by a draw just before the presentation. In the case of answers to questions addressed to all candidates the order of the answering candidates shall be moved by one rank in each case. (18) The candidate proposed for appointment faculty dean shall be selected by secret ballot. Affirmative vote of a majority of all senate members is necessary for the candidate to be elected. If no candidate obtains a majority of votes in the first round the election will continued with another round, with the candidate with the lowest number of votes excluded from participation in the next round. In the case of an equality of votes another vote will decide between them. If this procedure leads to acceptance of none of the proposed candidates the election is repeated within 10 calendar days pursuant hereto. If no appointment results from the repeated election either the whole process including submissions of new candidate proposals by the academic community pursuant hereto is repeated. (19) After election closing the election committee chairman shall submit complete election documentation including the proposal cards and the voting lists to the senate secretary in sealed envelopes (20) Any senate member may file a complaint against preparation, progress and results of the vote for the dean candidate proposal with the election committee within three business days from the election result publication. The complaint must be in writing and must give the reason(s) for the complaint. The election committee shall forward the complaints against the election progress to the senate. The senate chairman shall then summon an extraordinary senate meeting to review the election result validity in 10 business days from the complaint receipt.

Rules of Action, Academic Senate, Faculty of Business and Economics, MENDELU 5/5 The senate decision about the complaint is final. The test of the complaint and the justified decision must be published. Art 7 Final Provisions (1) As long as these Rules of Action required publication the manner chosen must allow for remote access. (2) These Rules of Action take effect on 1 September 2017. In Brno, on 3 May 2017 Doc. Ing. Oldřich Trenz, Ph.D. President of Legislative Committee of Academic Senate Faculty of Business and Economics, MENDELU Approved by Academic Senate, Faculty of Business and Economics, MENDELU, on 12 May 2017 Doc. Ing. Oldřich Trenz, Ph.D. Chairman of Academic Senate, Faculty of Business and Economics, MENDELU Approved by Academic Senate, MENDELU, on 22 May 2017 Doc. Ing. Jiří Skládanka, Ph.D. Chairman of Academic Senate, MENDELU