THE CORPORATION OF THE MUNICIPALITY OF BLUEWATER COMMITTEE OF THE WHOLE MEETING MINUTES MONDAY, JANUARY 9, 2017 COUNCIL CHAMBERS, STANLEY COMPLEX 1. ROLL CALL and CALL TO ORDER Arlene Parker, Planning Co-Ordinator conducted the roll call. Elected Officials Present: Mayor Tyler Hessel, Deputy Mayor Jim Fergusson, Councillors John Becker, John Gillespie, George Irvin, Dave Roy, Bill Whetstone, Marnie Hill and Janisse Zimmerman. Staff Present: Kyle Pratt, CAO/Clerk; Justin Fidler, Manager of Facilities; Arlene Parker, Planning Co-Ordinator; Ansberth Willert, Treasure; Tim Masse, Chief Building Official. The Mayor called the meeting to order at 6:00 p.m. 2. INTRODUCTION OF ADDITIONAL ITEMS TO BE ADDED TO THE AGENDA and APPROVAL OF THE AGENDA Moved by Councillor Roy, seconded by Councillor Zimmerman that the agenda be approved as presented. 3. DISCLOSURE OF PECUNIARY INTEREST Disclosure of pecuniary interest and general nature thereof for current meeting. No disclosures were made. Disclosure of pecuniary interest and general nature thereof for previous meeting, if absent for meeting. No disclosures were made. 4. PLANNING AND BUILDING Zoning By-law Amendment R07/16 73291B Blue Jay Way Planner Denise Van Amersfoort presented the details of the application. She noted that the roof line is a shed roof. The notice that was circulated described an amendment to the zoning 1
by-law of a maximum height of 5.6 metres where 3.1 metres is permitted. Due to an enhanced foundation a maximum height of 7.2 metres is requested. It is recommended that no further notice is required for this change and it be recommended for approval. Planner Van Amersfoort noted that written comments were received from the Ausable Bayfield Conservation Authority who advised they do not object to the application. Mr. Mark Limback, abutting owner to the north made enquiries about the patio/deck to ensure there is sufficient area for the applicant to park on their property. The garage is proposed to contain a washroom. This is not recommended for approval. The remainder of the amendments for the garage are recommended for approval. Agent, John Jeffrey was in attendance. He noted that the owner requests the washroom in the garage for health reasons and the additional height is needed to install a hoist for so the owner can repair his collector antique cars. Moved by Councillor Gillespie, seconded by Councillor Roy that the Committee of the Whole recommends to Council that zoning by-law amendment application File R7/16 affecting Lot 12, PL 526, 73291B, Hay West Ward be approved except for the requested washroom in the accessory garage; and That a motion under section 34(17) regarding additional notice of a correction to the proposed height of the dwelling be passed. The Committee directed that the decision include that the oral and written comments of the Planner influenced their decision. Zoning By-law Amendment R10/16 Shoreline Drive Planner Denise Van Amersfoort described the details of the application. No comments were received from the Ausable Bayfield Conservation Authority or neighbours. Applicant Matt Moxham was in attendance. Moved by Councillor Gillespie, seconded by Deputy Mayor Fergusson, that the Committee of the Whole recommends to Council that zoning by-law amendment application File R10/16 affecting Lot 16, PL 529, *Shoreline Drive, Hay West Ward be approved. The Committee directed that the decision include that the oral and written comments of the Planner influenced their decision. Part Lot Control Exemption Request PLOT 2/16 Thimbleweed Drive Planner Denise Van Amersfoort described the details of the application. No member of the public made any representation. 2
Moved by Councillor Becker, seconded by Councillor Roy that the Committee of the Whole recommends to Council that application for Part Lot Control Exemption File PLOT 2/16 affecting Lot 24, PL 22M-5, Thimbleweed Drive, Bayfield Ward be approved. The Committee directed that the decision include that the oral and written comments of the Planner influenced their decision. Bluewater Official Plan Five Year Review Planner Denise Van Amersfoort presented the details of her report. Moved by Councillor Zimmerman, seconded by Councillor Becker that the Committee of the Whole recommends to Council that: 1) No expansion to the Zurich Settlement Area for industrial purposes shall be made; 2) The Planning Department be directed to propose an expansion for residential purposes to include the area abutting Zurich-Hensall Road on the north side between the west boundary of the Zurich settlement area and the west boundary of the Bluewater Rest Home Corp and the area abutting Zurich-Hensall Road on the south side between the west boundary of the Zurich settlement area and the west boundary of the apartments owned by Bluewater Rest Home Corp; 3) That the Planning Department solicit input on the possible de-designation of residential lands which are highly constrained for development purposes; 4) That notification letters be sent to any property owner affected by the proposed expansion or de-designation; and 5) The Planning Department shall hold an open house on the proposed expansion on Wednesday, February 22, 2017 for the purpose of collecting public input. Blue Flag Program 2017 Application and Budget Request Moved by Councillor Irvin, seconded by Councillor Deputy Mayor Fergusson 1) That Committee of the Whole recommend to Council that the proposed budget for the educational activities of the Blue Flag Program for 2017 be approved. 2) That Committee of the Whole recommend to Council that applications for a 2017 Blue Flag award at Bayfield Main Beach and Bluewater Marina be submitted to Environmental Defence, the Canadian Operator of the International Blue Flag Program. Draft Petition Policy Moved by Councillor Whetstone, seconded by Councillor Zimmerman that the Committee of the Whole recommends to Council That the draft policy be revised to permit a person to participate in a petition without having their private information published; and 3
That a revised policy be recommended to Council to be approved by By-law. By-law Enforcement Activity November 2016 Moved by Councillor Irvin, seconded by Councillor Roy that the By-law Enforcement Activity Report for November 2016 be received for information. Building Activity November 2016 Moved by Councillor Becker, seconded by Councillor Irvin that the Building Activity Report for November 2016 be received for information. 5. DELEGATIONS None 6. MANAGEMENT REPORTS ADMINISTRATIVE SERVICES CAO, K. PRATT Accessibility for Ontarians with Disabilities Act Employment Standards Moved by Councillor Becker, seconded by Councillor Hill that the Committee of the Whole recommend to Council to approve By-law Number 8-2017, being a by-law to adopt a Policy for Individual Accommodation Plans; and That the Committee of the Whole recommend to Council to approve By-law Number 9-2017, being a by-law to adopt a Policy for Return to Work Process. Revision of Human Resources Policies Sick Leave, Vacation and Overtime Moved by Deputy Mayor Fergusson, seconded by Councillor Roy that the Committee of the Whole recommend to Council to approve By-law 11 of 2017, being a by-law to adopt a Sick Leave Policy; and That the Committee of the Whole recommend to Council to approve By-law 12 of 2017, being a by-law to adopt a Vacation Policy; and That the Committee of the Whole recommend to Council to approve By-law 13 of 2017, being a by-law to adopt an Overtime Policy for Administration; and That the Committee of the Whole recommend to Council to approve By-law 14 of 2017, being a by-law to adopt an Overtime Policy for the Facilities Department; and That the Committee of the Whole recommend to Council to approve By-law 15 of 2017, being a by-law to adopt an Overtime Policy for the Senior Management Team; and 4
That the Committee of the Whole direct staff to finalize an Overtime Policy for the Public Works Department and bring forth a by-law for Council s consideration. Community Funding Agreement Between Grand Bend Wind GP Inc. and The Corporation of the Municipality of Bluewater Moved by Councillor Gillespie, seconded by Councillor Irvin to defer to have more time to review the agreement and to consult further with residents. Councillor Gillespie requested a recorded vote. Mayor Hessel Against Deputy Mayor Fergusson Against Councillor Roy For Councillor Becker Against Councillor Gillespie For Councillor Irvin For Councillor Hill Against Councillor Whetstone For Councillor Zimmerman Against Lost. Moved by Councillor Hill, seconded by Deputy Mayor Fergusson that the Committee of the Whole recommend to Council to approve By-law 10 of 2017, being a by-law to adopt a Community Funding Agreement between Grand Bend Wind GP Inc. and The Corporation of the Municipality of Bluewater. Councillor Gillespie requested a recorded vote. Mayor Hessel For Deputy Mayor Fergusson For Councillor Roy Against Councillor Becker For Councillor Gillespie Against Councillor Irvin Against Councillor Hill For Councillor Whetstone For Councillor Zimmerman For Moved by Deputy Mayor Fergusson seconded by Councillor Whetstone that Council develop a policy respecting governance and administration of Vibrancy Funds with the assistance of staff. TREASURY A. WILLERT Interim Levy By-law 1-2017 Moved by Councillor Zimmerman, seconded by Councillor Roy that the Committee of the Whole recommends to Council that By-Law No. 1-2017, being a By-Law to provide for interim tax levies for the year 2017 for the Municipality of Bluewater be given first, second, third and final readings and finally passed this 9 th day of January, 2017. Borrowing By-law 2-2017 Moved by Councillor Zimmerman, seconded by Councillor Hill that the Committee of the Whole recommends to Council that By-Law No. 2-2017, being a By-Law authorizing the borrowing of money to meet current expenditures of the Council of the Municipality of Bluewater be given first, second, third and final reading and finally passed this 23rd day of January, 2017. 5
FACILITIES J. FIDLER Facility Booking Management Software Moved by Councillor Whetstone, seconded by Councillor Hill that the Committee of the Whole recommend to staff to proceed to implement a software system that will allow staff to provide an enhanced level of customer service through an easy to use on-line facility booking scheduling software solution. Hensall Heritage Hall/Library Falling Ice Hazard Moved by Councillor Zimmerman, seconded by Councillor Hill: That the Committee of the Whole provide direction to Council and staff on proceeding to implement a strategy to mitigate the risk of falling ice along the west side of the building which includes the rear (accessible) entry to the Hensall Library building. This strategy will consist of a 2-part implementation time frame. Step 1 Immediate - install winter thermostatically controlled de-icing cables along the entire west side of the roof slope covering three feet up from the roof edge including installing in the horizontal eaves trough and down both the north and south downspout to a distance of 3 feet below grade. Step 2 Spring 2017 - have a contractor investigate the insulation in the attic of the building to determine that satisfactory R-value is being met while also ensuring that proper attic ventilation is taking place. Also needed will be to ensure proper duct insulation is in place on all supply air and return air ducts going through the attic space. Step 3 Spring 2017 have a contractor make necessary repair to the wood soffit that is currently rotted out along the west side of the building that has potential to allow pests (squirrels, rodents, or insects) into the building. This also, if left unchecked, will continue to deteriorate causing a potential risk hazard from falling wood and pest infiltration. Bayfield Lions Club Picnic Table Donation Moved by Councillor Whetstone, seconded by Councillor Roy that the Committee of the Whole recommend to Council to accept the advice from Facility Manager as to the design and construction of picnic tables that the Bayfield Lions Club have committed to supplying at no cost to the Municipality of Bluewater for use in and around Clan Gregor Square. 7. COUNCILLOR ISSUES Councillor Hill noted that the Kinsmen Wing Night will be held at the arena on February 12 and that the Hensall Spring Fair Spaghetti Night will be held February 22. Councillor Roy enquired why the wind turbines on Bronson have no red lights on the towers. 6
Mayor Hessel thanked Council for the last 2 years of service. He noted Council is operating efficiently and making positive changes. He acknowledged staff and their hard work. He related that it is important to have discussion and continue to support staff. He requested that Council move forward as a Council despite having different opinions. 8. NEW BUSINESS None. 9. CORRESPONDENCE Community Advisory Committee for the Alexandra Marine and General Hospital. Council took no action on this correspondence. 10. CONFERENCE, COMMITTEE AND BOARD REPORTS Mayor Hessel reported that the Mid-Huron Landfill budget meeting will be held on January 18 th at 3:00 p.m. The Mayor advised that the landfill is supposed to close in the spring of 2018. 11. COUNCIL STATUS REPORT- ACTION ITEMS The report, as at January 4, 2017 was provided for information. 12. QUESTIONS FROM THE GALLERY (must relate to agenda items) Mr. Alex MacDougall, Director At Large for the Bluewater Shoreline Residents Association advised Council that he is disappointed that Council decided to rush to approve the contract with Northland. He related that he shares Councillor Gillespie s comments. 13. IN CAMERA SESSION None 14. ADJOURNMENT Moved by Councillor Hill, seconded by Councillor Zimmerman that the Committee of the Whole meeting be adjourned at 8:43 p.m. 7