175 MARACH 20, 2012 BOISE, IDAHO Council met in regular session Tuesday, March 20, 2012, Mayor DAVID H. BIETER, presiding. Roll call showed the following members present: Invocation was given by Jamie Heinzerling, Clerk. minutes from the March 13, 2012, Boise City Council Work Session Meeting be approved. YEAS: EBERLE, JORDAN, MCLEAN, QUINTANA and THOMSON. ABSTAIN: CLEGG. minutes from the March 13, 2012, Boise City Council Meeting be approved. Mayor BIETER announced that this was the time and place set for Citizen Commendation. Dennis Doan, Boise Fire Chief, Mayor David Bieter and Council presented Citizen Commendation to Nathan Kennedy, Kelly Stogden, Joe Burgess and Jordan Brinkerhoff for working together to notify firefighters and help a woman out of a smoke-filled apartment. Boise City Checks No. 365445 thru 365790 in the total amount of $2,627,670.75 as of March 14, 2012 be approved.
176 The Bid Results for RFP 12-093; Structural Plan Check Services, Planning and Development Services were before Mayor and Council as enumerated in staff report dated March 5 2012. RECOMMENDATION: The Department of Finance and Administration Division concurs with Planning and Development Services in recommending that RFP 12-093; Structural Plan Check Services be awarded to the best qualified/highest ranked proposers with significant local preference, CH2M HILL (A), Stapley Engineering (B) and AHJ Engineers (C), in a total amount not to exceed $20,000 per firm. recommendations be followed and is awarded to CH2M HILL (A), Stapley Engineering (B) and AHJ Engineers (C), in a total amount not to exceed $20,000 per firm, subject to compliance with bonding and insurance requirements. The Bid Results for F/B 12-105; Ann Morrison Park Greenbelt Renovations 2012, Parks and Recreation Department were before Mayor and Council as enumerated in staff report dated March 1, 2012. RECOMMENDATION: The Department of Finance and Administration Division concurs with Parks and Recreation Department in recommending that F/B 12-105; Ann Morrison Park Greenbelt Renovations 2012 be awarded to the lowest responsive and responsible bidder with significant local preference, Guho Corporation, in a total amount not to exceed $247,500.15. recommendations be followed and the bid be awarded to Guho Corporation in the total contract amount of $247,500.15, subject to compliance with bonding and insurance requirements.
177 MARACH 20, 2012 Authorization to Procure CP 12-128; Financial and Technical Professional Services from State Contract SBPO 1355 were before Mayor and Council as enumerated in staff report dated March 6, 2012. RECOMMENDATION: The Department of Finance and Administration Division concurs with Information Technology Department in recommending that CP 12-128; Financial and Technical Professional Services is awarded to, Experis, in a total amount not to exceed $100,000. recommendations be followed and is awarded to Experis in the total contract amount of $100,000. Sole Source, SS 12-123; Financial Strategic Advisor to the ERP Project were before Mayor and Council as enumerated in staff report dated March 2, 2012. RECOMMENDATION: The Department of Finance and Administration Division concurs with Department of Finance and Administration in recommending that Sole Source, SS 12-123; Financial Strategic Advisor to the ERP Project be declared to, Nick Pealy, not to exceed $105,000. recommendations be followed and Sole Source, SS 12-123; Financial Strategic Advisor be declared to Nick Pealy in the total contract amount of $105,000. The City Clerk requests the following Travel Requests be acknowledged and approved:
178 a) Jade Riley, Mayor s Office, to attend The 5 Choices to Extraordinary Productivity Workshop in Seattle, WA on March 28, 2012 Travel Requests be acknowledged and approved as requested. The City Clerk requested the following minutes, reports and requests be received by Council and directed filed in the office of the City Clerk: a) Design Review Committee Minutes, February 8, 2012 b) Development Impact Fee Advisory Committee Meeting, January 11, 2012 c) Ethics Commission Minutes, February 9, 2012 d) Public Works Commission Minutes, December 8, 2011 e) Sole Source Purchase; Financial Strategic Advisor to the ERP Project, Department of Finance and Administration f) State of the Treasury Report, February 2012 minutes, reports and requests be received and directed filed in the office of the City Clerk as requested. Proposed resolution (R-80-12) by the Council: Titled: A RESOLUTION APPROVING AN AGREEMENT BY AND BETWEEN THE CITY OF BOISE CITY (PUBLIC WORKS DEPARTMENT) AND CLIMATE SOLUTIONS FOR FACILITATING AN ENERGY ACTION PLAN; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST SAID AGREEMENT ON BEHALF OF BOISE CITY; AND PROVIDING AN EFFECTIVE DATE, was read in
179 MARACH 20, 2012 proposed resolution (R-80-12) be adopted and that same be numbered Resolution 21633. Proposed resolution (R-88-12) by the Council: Titled: A RESOLUTION EXTENDING THE EXISTENCE OF THE FOOTHILLS CONSERVATION ADVISORY COMMITTEE AND THE TERMS OF OFFICE OF ITS MEMBERS FOR A PERIOD OF THREE (3) MONTHS; AND PROVIDING AN EFFECTIVE DATE, was read in proposed resolution (R-88-12) be adopted and that same be numbered Resolution 21634. Proposed resolution (R-89-12) by the Council: Titled: A RESOLUTION ACCEPTING THE GRANT OF A SANITARY SEWER EASEMENT FROM BARBER VALLEY DEVELOPMENT INC. TO THE CITY OF BOISE CITY (PUBLIC WORKS DEPARTMENT) FOR THE CONSTRUCTION OF SANITARY SEWER TO SERVE DALLAS HARRIS ESTATES SUBDIVISION NO. 8, DRI-1595 EASEMENT NO. RW19.3.3.900; AND PROVIDING AN EFFECTIVE DATE, was read in proposed resolution (R-89-12) be adopted and that same be numbered Resolution 21635. Proposed resolution (R-90-12) by the Council:
180 Titled: A RESOLUTION ACCEPTING THE GRANT OF A SANITARY SEWER EASEMENT FROM BARBER VALLEY DEVELOPMENT INC. TO THE CITY OF BOISE CITY (PUBLIC WORKS DEPARTMENT) FOR THE CONSTRUCTION OF SANITARY SEWER TO SERVE DALLAS HARRIS ESTATES SUBDIVISION NO. 8, DRI-1595 EASEMENT NO. RW19.3.3.901; AND PROVIDING AN EFFECTIVE DATE, was read in proposed resolution (R-90-12) be adopted and that same be numbered Resolution 21636. Proposed resolution (R-91-12) by the Council: Titled: A RESOLUTION AMENDING AN AGREEMENT BETWEEN THE CITY OF BOISE CITY, THROUGH ITS DEPARTMENT OF PLANNING AND DEVELOPMENT SERVICES, AND IDAHO HOUSING AND FINANCE ASSOCIATION, FOR THE NEIGHBORHOOD STABILIZATION PROGRAM; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST SAID AGREEMENT; AND PROVIDING AN EFFECTIVE DATE, was read in proposed resolution (R-91-12) be adopted and that same be numbered Resolution 21637. Proposed resolution (R-92-12) by the Council: Titled: A RESOLUTION APPROVING AN AGREEMENT FOR FB 12-105, ANN MORRISON PARK GREENBELT RENOVATIONS, BETWEEN THE CITY OF BOISE CITY (PARKS AND RECREATION DEPARTMENT) AND GUHO CORPORATION; AUTHORIZING THE MAYOR AND CITY CLERK TO
181 MARACH 20, 2012 RESPECTIVELY EXECUTE AND ATTEST SAID AGREEMENT; AND PROVIDING AN EFFECTIVE DATE, was read in proposed resolution (R-92-12) be adopted and that same be numbered Resolution 21638. Proposed resolution (R-93-12) by the Council: Titled: A RESOLUTION APPROVING THE RENEWAL OF RFP 09-084A; MISCELLANEOUS ARCHITECTURAL SERVICES, BETWEEN THE CITY OF BOISE CITY (PUBLIC WORKS DEPARTMENT) AND CTA ARCHITECTS; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID AGREEMENT; AND PROVIDING AN EFFECTIVE DATE, was read in proposed resolution (R-93-12) be adopted and that same be numbered Resolution 21639. Proposed resolution (R-94-12) by the Council: Titled: A RESOLUTION APPROVING THE RENEWAL OF RFP 09-084B; MISCELLANEOUS ARCHITECTURAL SERVICES, BETWEEN THE CITY OF BOISE CITY (PUBLIC WORKS DEPARTMENT) AND CSHQA; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID AGREEMENT; AND PROVIDING AN EFFECTIVE D, was read in proposed resolution (R-94-12) be adopted and that same be numbered Resolution 21640.
182 Proposed resolution (R-95-12) by the Council: Titled: A RESOLUTION APPROVING THE RENEWAL OF RFP 09-084C; MISCELLANEOUS ARCHITECTURAL SERVICES, BETWEEN THE CITY OF BOISE CITY (PUBLIC WORKS DEPARTMENT) AND DESIGN WEST ARCHITECTS; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID AGREEMENT; AND PROVIDING AN EFFECTIVE DATE, was read in proposed resolution (R-95-12) be adopted and that same be numbered Resolution 21641. Proposed resolution (R-96-12) by the Council: Titled: A RESOLUTION APPROVING THE RENEWAL OF RFP 09-084D; MISCELLANEOUS ARCHITECTURAL SERVICES, BETWEEN THE CITY OF BOISE CITY (PUBLIC WORKS DEPARTMENT) AND TROUT ARCHITECTS; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID AGREEMENT; AND PROVIDING AN EFFECTIVE DATE, was read in proposed resolution (R-96-12) be adopted and that same be numbered Resolution 21642. Proposed resolution (R-97-12) by the Council: Titled: A RESOLUTION APPROVING THE RENEWAL OF RFP 09-084E; MISCELLANEOUS ARCHITECTURAL SERVICES, BETWEEN THE CITY OF BOISE CITY (PUBLIC WORKS DEPARTMENT) AND HUTCHINSON SMITH
183 MARACH 20, 2012 ARCHITECTS; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID AGREEMENT; AND PROVIDING AN EFFECTIVE DATE, was read in proposed resolution (R-97-12) be adopted and that same be numbered Resolution 21643. Proposed resolution (R-98-12) by the Council: Titled: A RESOLUTION APPROVING THE RENEWAL OF RFP 09-084F; MISCELLANEOUS ARCHITECTURAL SERVICES, BETWEEN THE CITY OF BOISE CITY (PUBLIC WORKS DEPARTMENT) AND INSIGHT ARCHITECTS; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID AGREEMENT; AND PROVIDING AN EFFECTIVE DATE, was read in proposed resolution (R-98-12) be adopted and that same be numbered Resolution 21644. Proposed resolution (R-99-12) by the Council: Titled: A RESOLUTION APPROVING THE RENEWAL OF RFP 10-110A; CITY WIDE FUEL PROGRAM, BETWEEN THE CITY OF BOISE CITY (DEPARTMENT OF FINANCE AND ADMINISTRATION) AND STINKER STORES; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID AGREEMENT; AND PROVIDING AN EFFECTIVE DATE, was read in proposed resolution (R-99-12) be adopted and that same be numbered Resolution 21645.
184 Proposed resolution (R-100-12) by the Council: Titled: A RESOLUTION APPROVING THE RENEWAL OF RFP 10-110B; CITY WIDE FUEL PROGRAM, BETWEEN THE CITY OF BOISE CITY (DEPARTMENT OF FINANCE AND ADMINISTRATION) AND JACKSON OIL; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID AGREEMENT; AND PROVIDING AN EFFECTIVE DATE, was read in proposed resolution (R-100-12) be adopted and that same be numbered Resolution 21646. Proposed resolution (R-101-12) by the Council: Titled: A RESOLUTION APPROVING THE RENEWAL OF RFP 11-066A; CALL TO ARTISTS, BETWEEN THE CITY OF BOISE CITY (ARTS AND HISTORY DEPARTMENT) AND LANDMARK IMPRESSIONS; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID AGREEMENT; AND PROVIDING AN EFFECTIVE DATE, was read in proposed resolution (R-101-12) be adopted and that same be numbered Resolution 21647. Proposed resolution (R-102-12) by the Council: Titled: A RESOLUTION APPROVING THE RENEWAL OF RFP 11-066B; CALL TO ARTISTS, BETWEEN THE CITY OF BOISE CITY (ARTS AND
185 MARACH 20, 2012 HISTORY DEPARTMENT) AND DWAINE CARVER; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID AGREEMENT; AND PROVIDING AN EFFECTIVE DATE, was read in proposed resolution (R-102-12) be adopted and that same be numbered Resolution 21648. Proposed resolution (R-103-12) by the Council: Titled: A RESOLUTION APPROVING THE RENEWAL OF RFP 11-066C; CALL TO ARTISTS, BETWEEN THE CITY OF BOISE CITY (ARTS AND HISTORY DEPARTMENT) AND SUE LATTA; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID AGREEMENT; AND PROVIDING AN EFFECTIVE DATE, was read in proposed resolution (R-103-12) be adopted and that same be numbered Resolution 21649. Proposed resolution (R-104-12) by the Council: Titled: A RESOLUTION APPROVING THE RENEWAL OF RFP 11-066D; CALL TO ARTISTS, BETWEEN THE CITY OF BOISE CITY (ARTS AND HISTORY DEPARTMENT) AND STEPHANIE INMAN; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID AGREEMENT; AND PROVIDING AN EFFECTIVE DATE, was read in proposed resolution (R-104-12) be adopted and that same be numbered Resolution 21650.
186 Proposed resolution (R-105-12) by the Council: Titled: A RESOLUTION APPROVING THE RENEWAL OF RFP 11-066E; CALL TO ARTISTS, BETWEEN THE CITY OF BOISE CITY (ARTS AND HISTORY DEPARTMENT) AND STUDIO MAELSTROM; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID AGREEMENT; AND PROVIDING AN EFFECTIVE DATE, was read in proposed resolution (R-105-12) be adopted and that same be numbered Resolution 21651. Proposed resolution (R-106-12) by the Council: Titled: A RESOLUTION APPROVING THE RENEWAL OF RFP 11-066F; CALL TO ARTISTS, BETWEEN THE CITY OF BOISE CITY (ARTS AND HISTORY DEPARTMENT) AND SECTOR SEVENTEEN; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID AGREEMENT; AND PROVIDING AN EFFECTIVE DATE, was read in proposed resolution (R-106-12) be adopted and that same be numbered Resolution 21652. Proposed resolution (R-107-12) by the Council:
187 MARACH 20, 2012 Titled: A RESOLUTION APPROVING AN AGREEMENT FOR RFP 12-093(A); STRUCTURAL PLAN CHECK SERVICES BETWEEN THE CITY OF BOISE CITY (PLANNING AND DEVELOPMENT SERVICES DEPARTMENT) AND CH2M HILL; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID AGREEMENT; AND PROVIDING AN EFFECTIVE DATE, was read in proposed resolution (R-107-12) be adopted and that same be numbered Resolution 21653. Proposed resolution (R-108-12) by the Council: Titled: A RESOLUTION APPROVING AN AGREEMENT FOR RFP 12-093(B); STRUCTURAL PLAN CHECK SERVICES BETWEEN THE CITY OF BOISE CITY (PLANNING AND DEVELOPMENT SERVICES DEPARTMENT) AND STAPLEY ENGINEERING; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID AGREEMENT; AND PROVIDING AN EFFECTIVE DATE, was read in proposed resolution (R-108-12) be adopted and that same be numbered Resolution 21654. Proposed resolution (R-109-12) by the Council: Titled: A RESOLUTION APPROVING AN AGREEMENT FOR RFP 12-093(C); STRUCTURAL PLAN CHECK SERVICES BETWEEN THE CITY OF BOISE CITY (PLANNING AND DEVELOPMENT SERVICES DEPARTMENT) AND AHJ ENGINEERS; AUTHORIZING THE MAYOR AND CITY CLERK TO RESPECTIVELY EXECUTE AND ATTEST SAID AGREEMENT; AND PROVIDING AN EFFECTIVE DATE, was read in proposed resolution (R-109-12) be adopted and that same be numbered Resolution 21655.
188 Proposed resolution (R-110-12) by the Council: Titled: A RESOLUTION APPROVING, AUTHORIZING AND ACCEPTING A STATE OF IDAHO (IDAHO TRANSPORTATION DEPARTMENT DIVISION OF AERONAUTICS) GRANT AGREEMENT WITH THE CITY OF BOISE (DEPARTMENT OF AVIATION), FOR A GRANT OFFER IN THE AMOUNT OF $20,000; AUTHORIZING AND CERTIFYING THE LOCAL MATCH AMOUNT OF $40,000 TO SECURE THE GRANT; AUTHORIZING THE AIRPORT DIRECTOR AND/OR HIS/HER STAFF TO EXECUTE THE GRANT AGREEMENT AND ANY OTHER NECESSARY DOCUMENTS FOR RECEIPT OF THE GRANT FUNDING, ON BEHALF OF BOISE CITY; AND PROVIDING AN EFFECTIVE DATE, was read in proposed resolution (R-110-12) be adopted and that same be numbered Resolution 21656. Proposed resolution (R-111-12) by the Council: Titled: A RESOLUTION APPROVING THE RENEWAL OF THE REVISED OPEN ACCESS AGREEMENT BY AND BETWEEN THE ADA COUNTY FREE LIBRARY DISTRICT, D.B.A. ADA COMMUNITY LIBRARY AND THE CITY OF BOISE (BOISE PUBLIC LIBRARY) TO PROVIDE RECIPROCAL BORROWING PRIVILEGES FOR BOISE RESIDENTS VIA ADA COMMUNITY LIBRARY; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST SAID RENEWAL OF THE REVISED OPEN ACCESS AGREEMENT; AND PROVIDING AN EFFECTIVE DATE, was read in proposed resolution (R-111-12) be adopted and that same be numbered Resolution 21657.
189 MARACH 20, 2012 Lifestyle Condominiums, SUB05-00090/BND08-00085, Bonding Time Extension for Conditional Use Permit, Boise City (one-year time extension for the completion of perimeter landscaping requirements associated with Conditional Use Permit, CUP05-00122, located at the southeast corner of the intersection of West Ustick Road and North Cloverdale Road), Final Plat, was before Mayor and Council. Moved by JORDAN and seconded by EBERLE that Lifestyle Condominiums, SUB05-00090/BND08-00085, Bonding Time Extension for Conditional Use Permit be granted as requested subject to conditions stated in the staff report. Barbervalley Subdivision, SUB08-00020, Time Extension for submittal of Final Plat, Boise City (one-year time extension of a multi-use subdivision with residential, commercial and mixed-use development located on both the north and south sides of E. Barber Valley Drive south of E. Warm Springs Avenue adjacent to the west boundary of the Dallas Harris Estates Subdivision), Final Plat, was before Mayor and Council. Moved by JORDAN and seconded by EBERLE that Barbervalley Subdivision, SUB08-00020, Time Extension for submittal of Final Plat be granted as requested subject to conditions stated in the staff report. Summerset Village Subdivision No. 1, SUB08-00007, Final Plat, Boise City (first phase of a mixed detached and attached single family unit subdivision with 16 buildable lots and one common lot on 4.16 acres located on the south side of Boise Hills Drive and the west side of Crestline Drive), Final Plat, was before Mayor and Council. Moved by JORDAN and seconded by EBERLE that Summerset Village Subdivision No. 1, SUB08-00007, Final Plat
190 be granted as requested subject to conditions stated in the staff report. Moved by JORDAN and seconded by EBERLE that further reading of (O-6-12) be dispensed with and the record show that they have been read the third time in Proposed ordinance (O-6-12) by the Council: Titled: AN ORDINANCE AMENDING TITLE ONE, CHAPTER NINE, SECTION TWO, BOISE CITY CODE TO UPDATE THE REFERENCE TO THE BOISE CITY EMPLOYEE POLICY HANDBOOK; AND PROVIDING AN EFFECTIVE DATE, was read for the third time. proposed ordinance (O-6-12) be passed and that the same be numbered Ordinance 6839. Boise City, Consent to Partially Vacate Public Right-of-Way, SOS12-00002, Boise City (requests consent to partially vacate a 15 foot wide strip of public Right-of-Way on the north side of East Logan street), was before Mayor and Council. Hal Simmons, Planning and Development Services, presented the staff report. There was no one in the audience to testify on this issue. closed. Mayor BIETER announced that the public hearing was
191 MARACH 20, 2012 Moved by JORDAN and seconded by EBERLE that Boise City, Consent to Partially Vacate Public Right-of-Way, SOS12-00002, Boise City (requests consent to partially vacate a 15 foot wide strip of public Right-of-Way on the north side of East Logan Street) be granted as requested subject to conditions stated in the staff report. Mayor BIETER announced that this was the time and place set for a public hearing on CAR11-00002/Annexation/Hoyle Investment, LLC request for annexation of 7.7 acres located at 4008 E. Boise Avenue with A-1 (Open Land) zoning and PUD11-00001, CVA11-00006, CFH11-00002 AND CFH11-00003/Appeal/Hoyle Investment, LLC appeal of the Planning and Zoning Commission s denial of a Conditional Use Permit, Variance, Boise River System Permit, and Hillside Development Permit, which are associated with a request to construct a 7-unit planned residential development on 7.7 acres located at 4008 E. Boise Avenue in a proposed A-1 (Open Land) zone. Moved by JORDAN and seconded by EBERLE that CAR11-00002/Annexation/Hoyle Investment, LLC request for annexation of 7.7 acres located at 4008 E. Boise Avenue with A-1 (Open Land) zoning be deferred until May 15, 2012. Moved by JORDAN and seconded by EBERLE that PUD11-00001, CVA11-00006, CFH11-00002 AND CFH11-00003/Appeal/Hoyle Investment, LLC appeal of the Planning and Zoning Commission s denial of a Conditional Use Permit, Variance, Boise River System Permit, and Hillside Development Permit, which are associated with a request to construct a 7-unit planned residential development on 7.7 acres located at 4008 E. Boise Avenue in a proposed A-1 (Open Land) zone be deferred.
192 Boise City Council meeting be adjourned at 6:19 o'clock P.M. YEAS: APPROVE: MAYOR ATTEST: CITY CLERK