4909 COSHOCTON COUNTY JOINT VOCATIONAL SCHOOL DISTRICT BOARD OF EDUCATION 23640 AIRPORT ROAD, COSHOCTON, OH 43812-9599 THURSDAY, MAY 18, 2017, 7:30 A.M., BOARD ROOM REGULAR MEETING MINUTES PLEDGE OF ALLEGIANCE CALL TO ORDER ROLL CALL OF MEMBERS (A) Absent; (P) Present Cordell Brown Jere Butcher Daniel Hothem Tad Johnson Cathy McCrea Present Present Present Present Present APPROVAL OF THE MINUTES of the April 20, 2017 Regular Board meeting. HEARING OF THE PUBLIC A. This meeting is a meeting of the Board of Education in public for the purpose of conducting the School District s business and is not to be considered a public community meeting. There is a time for public participation during this meeting as indicated under the Hearing of the Public, Item C. B. Recognition of visitors. 1. Presentation JBA Architects, Thomas M. Nugent C. Items will be accepted for discussion at this time from those in attendances.
MINUTES 4910 TREASURER S BUSINESS A. Approval of the Financial Report and Investments for April, 2017, as follows: Rate Interest Earned Star-Ohio.98% $668.36 Peoples Bank General.15% $145.46 Peoples Bank Payroll.11% $1.37 B. Approval of the listings of Warrants and Checks paid for April, 2017, in the amount of $334,336.13 and receipts totaling $264,005.02. C. #27-2017 RESOLUTION to approve the following insurance rates for the 2017-2018 school year in the Jefferson Health Plan: Single Family Medical $706.18 $1,655.32 Prescription Drug $122.92 $ 365.98 Dental $ 30.60 $ 91.08 Vision $ 11.65 $ 33.30 Older Age Child Rate $1,135.73
MINUTES 4911 Treasurer s Business, #27-2017 RESOLUTION, (continued) Tad Johnson Cathy McCrea Yes Yes D. #28-2017 RESOLUTION to approve Member Services Agreement ( Agreement ) made between the OHIO MID-EASTERN REGIONAL EDUCATION SERVICE AGENCY INFORMATION TECHNOLOGY CENTER ( OME-RESA ) and Coshocton County Joint Vocation School District Coshocton JVSD ), a user entity and member of OME-RESA (collectively the Parties ). WHEREAS, OME-RESA desires to provide to Coshocton JVSD and Coshocton JVSD, a member of OME-RESA, desires to secure from OME-RESA core services associated with membership in OME-RESA (the Client Services ); and WHEREAS, Coshocton JVSD s Board of Education or other governing board, through previous action or by execution hereof, has adopted, or hereby adopts, and agrees to adhere to the terms and conditions of OME-RESA s Agreement and By- Laws constituting Coshocton JVSD s membership with OME-RESA, and Information Technology Center (ITC) per Ohio Revised Code Section 3301.075 organized under Ohio Revised Code Chapter 167; these services are of a cooperative nature; and NOW, THEREFORE, in consideration of the mutual agreements hereinafter set forth and for other good and valuable consideration, the Parties, intending to be legally bound, agree to the attached Appendix A & B. E. Motion to approve a contract with Walsworth Publishing Company to print the school yearbook for the 2017-2018 school year.
MINUTES 4912 F. Motion to approve the generous donation of book covers valued at $125.00 from the Walmart of Coshocton, Ohio to the students of the Coshocton County Career Center through the Career Skills Investigation Program. G. Motion to approve the following purchase order: Purchase order #909668 to VoIP Supply, LLC, in the amount of $12,358.94. H. #31-2017 RESOLUTION to approve the following: WHEREAS, the Board of Education of the Coshocton County Joint Vocational School District has determined the need to replace the roof and complete the project known as the Coshocton County Career Center Roof Replacement (the Project ); WHEREAS, the Board, pursuant to Ohio law, has contracted with JBA Architects P.C., for, among other things, the review and evaluation of bid proposals submitted for the Project; and WHEREAS, the Board of Education previously adopted a resolution authorizing the publication of a legal notice for a solicitation of competitive bids in accordance with the plans and specifications prepared by JBA Architects P.C. for the Project, in compliance with O.R.C. 3313.46; and WHEREAS, on May 17, 2017, at 11:00 a.m. at the Board of Education s Administrative Office, located at 23640 Airport Road, Coshocton, Ohio 43812, the Treasurer for the Board of Education publicly opened, read and recorded each and every bid submitted by prospective bidders in response to the legal notice for a solicitation of competitive bids; and
MINUTES 4913 Treasurer s Business, #31-2017 RESOLUTION, (continued) WHEREAS, the Superintendent and the Treasurer, with the assistance of the architect, have reviewed and evaluated each and every said bid proposal, and conducted a responsiveness and responsibility investigation of the apparent lowest responsive and responsible bidder s compliance with the bid specifications for the Project, Board Policy 6320, O.R.C. 9.312, 153.12 and 3313.46(A)(6), including, but not limited to, the experience of the bidder, the bidder s financial condition, conduct and performance on previous contracts if applicable, facilities, management skills, and ability to execute the contract properly; and WHEREAS, the Superintendent and the Treasurer, have forwarded the recommendations to the Board of which bid to accept for the Project. NOW, THEREFORE, BE IT RESOLVED THAT: Section 1. Based upon the recommendation of the Superintendent and the Treasurer, the Board of Education hereby accepts the bid from Division 7 in the amount of Nine hundred seventy-seven thousand seven hundred dollars ($977,700) for the Project. Section 2. The Treasurer is hereby directed to send the necessary notice to the successful bidder, any unsuccessful bidders, the surety on the successful bidder s contractor s bond, the agent of the surety who executed the bond on behalf of such surety, and any other parties required by law. Section 3. The Treasurer and President of the Board of Education are hereby authorized and directed to execute on behalf of the Board of Education a contract with the successful bidder. Section 4. This Board of Education hereby finds and determines that all formal actions relative to the adoption of this resolution were taken in an open meeting of this Board of Education; and that all deliberations of this Board of Education and of its committees, if any, which resulted in formal action, were taken in meeting open to the public, in full compliance with applicable legal requirements, including O.R.C. 121.22. Seconded By: Cordell Brown
MINUTES 4914 I. Motion to approve the FY-2017 Five-Year Forecast and related notes, as submitted. SUPERINTENDENT S RECOMMENDATIONS A. Motion to recognize the students and staff of the Careers Skills Investigation Program for their hard work and dedication in putting together the first aid kits for the community and local area schools. B. Motion to recognize and congratulate the following Early Childhood Education students for their accomplishments at the 2017 F.C.C.L.A. Regional Skills Event Competitions held in Tallmadge, Ohio, in March, 2017: 1. Justice Dawson Language and Literacy Event, Silver Medal 2. Tori Hutchison Language and Literacy Event, Gold Medal 3. Elizabeth Lintz Curriculum Unit Development Event, Gold Medal 4. Lexy Patterson Specific Task Assessment Event, Gold Medal 5. Sierra Dillon & Madison Ashcraft Focus on Children Team Event, Gold Medal C. Motion to recognize and congratulate the following Early Childhood Education students for their accomplishments at the 2017 F.C.C.L.A. State Skills Event Competitions held in Columbus, Ohio, in April, 2017:
MINUTES 4915 Superintendent s Recommendations, C., (continued) 1. Madison Ashcraft Focus on Children Event, Gold Medal 2. Tori Hutchison Language and Literacy Event, Gold Medal 3. Lexy Patterson Specific Task Assessment Kit Event, Gold Medal 3 rd in the State, awarded a trophy. D. Motion to recognize and congratulate the following Natural Resource students on their accomplishments at the Envirothon. The team consisted of Adam Daugherty, Team Captain; Robert Walker, Team Reader; Ben Thomas, Austin Krasky, and Sheyanne Walker. The team placed 7 th out of 44 other schools. E. #29-2017 RESOLUTION to approve support of the Coshocton County Family & Children First Council for the calendar year January 1, 2017, through December 31, 2017, in the amount of $1,000. F. Motion to approve the following supplemental contracts for youth club advisors for the 2017-2018 school year, as per the Master Contract: 1. Sandy Hess D.E.C.A. Advisor 2. Michael Cichon and Megan Grimm F.C.C.L.A. Co-Advisors
MINUTES 4916 Superintendent s Recommendations, F., (continued) 3. Steve Ervin Skills USA Advisor 4. Karen Overholt Student Council Advisor 5. Tim Kilpatrick F.F.A. Advisor 6. Steve Ervin Cyber Club Advisor 7. Angie Smoulder National Technical Honor Society Co-Advisor G. Motion to approve revisions to the Price List for Cafeteria A La Carte Items and Lunch effective for the 2017-2018 school year. H. Motion to recognize and congratulate the following students, who were inducted into the National Technical Honor Society of the Coshocton County Career Center on May 12, 2017: 1. Hayli Brown of Criminal Justice I 2. Braiden Davis of Construction Technology I 3. Nichole Farver of Career Skills Investigation I 4. Jacob George of Construction Technology I 5. Kenneth Lott of Culinary Arts I 6. William Noble of Electronics I
MINUTES 4917 Superintendent s Recommendations, H., (continued) 7. Megan Stonebraker of Cosmetology I 8. Benjamin Thomas of Natural Resources I 9. Keelie Williams of Health Technology II I. Motion to approve the following supplemental contract for extended time for the 2016-2017 school year: 1. Tim Kilpatrick, Natural Resources Instructor 80 hours to full fill Ag Ed 5 th Quarter grant. J. Motion to approve 5 additional work days in June 2017 for Myndee Hahn, Payroll Clerk, for 2016-2017 year. K. Motion to approve the first reading of the following NEOLA policies. (N) New, (R) Revised, (D) Delete 5111.01 Homeless Students (R) 5111.03 Children and Youth in Foster Care (N)
MINUTES 4918 Superintendent s Recommendations, K., (continued) 8340 Letters of Reference (R) 8300 Continuity of Organizational Operations Plan (N) 8305 Information Security (N) L. Motion to approve the employment on a two-year contract of Eddie Dovenbarger of Newcomerstown, Ohio as Principal, effective August 1, 2017 through July 31, 2019. M. #30-2017 RESOLUTION to recognize Mrs. Patricia Talbot for her 17 years of loyal service at the Coshocton County Joint Vocational School District from June of 2000 through May of 2017. WHEREAS, Mrs. Talbot has been employed by the Coshocton County Career Center as an English Instructor; and WHEREAS, Mrs. Talbot has given excellent service, assistance to staff and students and dedication to the Coshocton County Career Center, above and beyond what was needed; and WHEREAS, Mrs. Talbot has demonstrated incredible professionalism, commitment to the career-tech mission and a great sensitivity to the needs of those working with her; and WHEREAS, Mrs. Talbot s devotion to duty and to the staff and student body of the Career Center is deeply appreciated; NOW, THEREFORE, BE IT RESOLVED, that the Coshocton County Joint Vocational School District Board of Education recognizes Mrs. Patricia Talbot for her years of dedicated service and the Board of Education extends its best wishes for a wonderful and enjoyable retirement. Motion By: Tad Johnson
MINUTES 4919 Superintendent s Recommendations, #30-2017 RESOLUTION, (continued) N. Motion to approve the employment of Bryan Hardesty of Coshocton, Ohio, as the Networking Information Computer Systems (NICS) Instructor, on a one-year limited contract on Class V, Step 11 of the Master Contract salary schedule with 15 extended days for the 2017-2018 school year, pending receipt of certification. O. Motion to approve the employment of Kassidy Meek of Coshocton, Ohio as an English Instructor, on a one-year limited contract on Class I, Step 0, of the Master Contract salary schedule, pending receipt of FBI/BCI background checks. P. Motion to approve the employment of Richard Webb of Newcomerstown, Ohio, as the Metal Fabrications Instructor, on a one-year limited contract Class I, Step 11, of the Master Contract salary schedule pending receipt of certification and receipt of FBI/BCI background checks.
MINUTES 4920 MOTION TO ADJOURN FROM REGULAR SESSION AND GO INTO EXECUTIVE SESSION FOR A GRIEVANCE HEARING FOR COMPENSATION OF A PUBLIC EMPLOYEE. 8:20 a.m. Motion By: Daniel Hothem Seconded By: Cathy McCrea Q. Motion to deny grievance based on no misinterpretation, violation or misapplication of the Negotiated Agreement, including but not limited to Article 41. Motion By: Daniel Hothem All returned from Executive Session 9:35 a.m. MOTION TO ADJOURN FROM REGULAR SESSION AND GO INTO EXECUTIVE SESSION TO CONSIDER THE APPOINTMENT, EMPLOYMENT, DISMISSAL, DISCIPLINE, PROMOTION, DEMOTION, OR COMPENSATION OF A PUBLIC EMPLOYEE OR OFFICIAL AND TO PREPARE FOR A COLLECTIVE BARGAINING STRATEGY. 9:36 a.m. Seconded By: Cordell Brown All returned from Executive Session 10:08 a.m.
MINUTES 4921 SUPERINTENDENT S REPORT A. The Coshocton County Career Center Awards Ceremony will be on Tuesday, May 23, 2017. The breakfast will begin at 8:00 a.m. and the Awards Ceremony takes place at 9:00 a.m. B. The next Board of Education meeting will be held on Thursday, June 15, 2017 at 7:30 a.m. in the Board Room of the Coshocton County Career Center. C. Enrollment update. ADDITIONS TO THE AGENDA A. Cafeteria Price List MOTION TO ADJOURN THE MEETING 10:10 a.m. Seconded By: Cordell Brown President Attest