Unified School District No. 410

Unified School District No. 410 Durham-Hillsboro-Lehigh UNIFIED SCHOOL DISTRICT NO. 410 (Durham-Hillsboro-Lehigh) REGULAR BOARD MEETING Monday, January 12, 2015 6:15 pm USD 410 District Office Conference Room 416 S. Date Street Hillsboro, KS 67063

Agenda Regular Board Meeting USD 410 District Office Conference Room January 12, 2015, 6:15 p.m. A. Meeting called to order B. Approval of regular and consent agenda 1. December Board Minutes (Appendix A) C. Executive Session for Personnel D. Citizens Open Forum E. Stadium Operations Committee Report F. Action/Discussion Items 1. New Bus Purchase (Appendix B) 2. LOB Resolution (Appendix C) 3. erate Proposal for Networking Equipment G. Executive Session for Personnel H. Personnel 1. Resignations a. Michele Melton HHS Cheerleader Sponsor (at the end of basketball season) 2. Contracts a. Steve Noble, Superintendent of Schools (through June 30, 2017) I. Reports 1. Superintendent s Report a. Gannon School Funding Court Case b. Student Performance and Efficiency Commission Report c. Board Member Appreciation d. Board Elections 1. TEEN Report (Appendix D) 2. MCSEC Report (Appendix E) 3. Business Manager s Report (Financials) J. Approval of payment of bills and financial reports K. Communications 1. Annual Chamber Dinner January 26 L. Executive Session for Negotiations M. Adjournment

Annotated BOE Agenda January 12, 2015 A. Meeting Called to Order B. Approval of Regular and Consent Agenda Consent Agenda The U.S.D. 410 Board of Education uses the consent agenda as a way to operate more efficiently. Items on the consent agenda are routine in nature and generally do not require discussion by the board. Prior to approval of the consent agenda, board members may request that items be removed and placed on the regular agenda. 1. Board Meeting Minutes (Appendix A) Minutes from the December 8 regular BOE meeting are attached. Recommended Action: Motion to approve the minutes from the December 8 board meeting. 2. Donations Donor Donation Purpose Dot Ensz $ 20.00 HHS Leaf Raking Project Kiwanis Club $ 350.00 Student Council Arts and Crafts Fair Project Karen Hammond $ 16.20 HES After Schoool Programs Et Cetera Shop $ 2,000.00 HES Playground Project King's Daughters (1st Baptist Church) $ 750.00 HES After Schoool Programs Claudia Soo Hoo $ 22.73 HES Playground Project Jayson Hanschu Agency, Inc. $ 50.00 HES Playground Project Sons of American Legion #366 $ 500.00 HES Playground Project Robert and Susan Watson $ 250.00 HES After Schoool Programs Levi Sides (US Cellular) $ 500.00 HES Playground Project Durham Golden Years, Inc. $ 200.00 HES Farm to School Project Anonymous $ 250.00 toward staff appreciation Barkman Honey, LLC $ 15,000.00 HES Playground Project Hillsboro United Methodist Church $ 324.00 HES After School Program Central Kansas Community Foundation $ 25,753.77 HES Playground Project Becky Suderman 50 Sheets of Stickers PAT Karen Sites 5 Stocking Caps PAT Bunn Family Book PAT Anonymous 2 Magna Doodles PAT Paine Family 52 Magnetic Letters PAT Paine Family 15 "I Spy" Objects PAT Recommended Action: Motion to accept donations as listed Recommended Action for Regular and Consent Agenda: Motion to approve the regular agenda. Motion to approve the consent agenda.

C. Executive Session - Personnel Motion for the Board to go into executive session at for the purpose of discussing matters related to personnel and the Board return to open meeting at in this room. The executive session is required to protect the privacy rights of identifiable individuals. D. Citizen s Open Forum This is an open forum where patrons have the opportunity to speak and/or present to the board items that are otherwise not on the agenda. It is recommended the board not take any immediate action relating to issues presented in citizens open forum. E. Stadium Operations Committee Report Mr. Hinerman and Mr. Heinrichs serve on the joint stadium operations committee for Joel H. Wiens Stadium. This is the first of annual reports this committee will provide the board. Information will be shared on the past couple of years of expenditures as well as current operational and budget items. F. Action / Discussion Items 1. New Bus Purchase (Appendix B) At the December BOE meeting, the board approved trading in a 1995 Thomas Bus as part of the bid process to purchase a 2015 Blue Bird 47 Passenger Bus. We submitted requests for bids to Ross Transportation out of Oklahoma City and Kansas Truck out of Wichita. We received one bid for from Kansas Truck Equipment Company (Appendix B). Recommended Action Motion to approve the bus purchase from Kansas Truck Equipment Company for a 47 passenger 2015 Blue Bird bus in the amount of $77,497, a trade-in value of $1,150 for the 1995 Thomas Bus, and a total cost of for purchase of $76,347. 2. 33% LOB Resolution (Appendix C) In June of 2014, our patrons approved an LOB authority of 31%. A new state law allowed boards of education in districts with 31% authority to establish an LOB maximum of 33% for FY 15. Our FY 15 budget includes this maximum LOB authority; however, in order to maintain 33% LOB authority, a vote must be held and approved by the patrons of the district. The vote must occur by mail ballot election. If the board of education decides to adopt a local option budget in excess of 31%, the district must publish a resolution and hold a mail ballot election to increase LOB authority to 33%. The full resolution, ballot language, and certification can be found in Appendix C. The action requested below contains the language of the resolution contained under the heading Be It Resolved. Recommended Action: BE IT RESOLVED, that the Board of Education of Unified School District No. 410, Marion County, State of Kansas, shall be authorized to adopt a local option budget in any school year in an amount not to exceed 33% of the amount of state financial aid determined for the current school year, and that this authorization shall be continuous and permanent. The local option budget authorized by this resolution may be adopted, after approval by a majority of the qualified electors of the School District at a mail ballot election called and held thereon.

BE IT FURTHER RESOLVED THAT, the Board of Education of Unified School District No. 410, Marion County, State of Kansas, does hereby call for a mail ballot election on the following question and requests that said question be placed on the ballot for an election scheduled for April 28, 2015. 3. erate Proposal for Networking Equipment Brad Just and Jerry Hinerman will present a proposal for networking equipment as part of a request for bid through the erate process. This proposal contains the necessary networking equipment to allow us to integrate a VOIP phone system with our network in the future. On our board goals is the desire to move to a VOIP phone system in the near future. This is because our existing phone system is outdated and there are no longer new parts available for us to use for repair or replacement. Currently, phone system repairs are completed by locating old spare parts from our inventory or through other organizations who have phased out their similar phone system. The recommended action is only to approve our erate project proposal. The board will have another opportunity to approve or reject any bids toward this proposal that are submitted through the erate process. Recommended Action: Motion to approve the erate request for proposal as presented. G. Executive Session - Personnel Motion for the Board to go into executive session at for the purpose of discussing matters related to personnel and the Board return to open meeting at in this room. The executive session is required to protect the privacy rights of identifiable individuals. H. Personnel 1. Resignations a. Michele Melton HHS Cheerleader Sponsor (effective at the end of BB season) Recommended Action Motion to approve resignations as presented 2. Contracts a. Steve Noble Superintendent (Effective July 1, 2015 and expiring June 30, 2017) Recommended Action Motion to approve contracts as presented I. Reports 1. Superintendent s Report a. Gannon School Funding Court Case b. Student Performance and Efficiency Commission Report c. Board Member Appreciation d. Board Elections 2. TEEN Report (Appendix D) 3. MCSEC Report (Appendix E) 4. Business Manager s Report (Financials)

J. Approval of Payment of Bills and Financial Reports 1. The Board will review financial reports and approve the payment of bills. Recommended Action: Motion to approve the payment of bills totaling $ and the following financial reports. a. Electronic Funds Transfer Report b. High School/Middle School Activity Account Reports c. High School/Middle School Activity Account Bank Reconciliations d. Elementary School Activity Account Reports e. Elementary School Activity Account and Bank Reconciliations f. District Cash Summary Report g. District Accounts Bank Reconciliation, Bank Account Balance Report, and Securities Report h. District Expense Budget Report i. Report of Transfers K. Communications L. Executive Session for Negotiations Motion for the Board to go into executive session at for the purpose of discussing matters related to negotiations and the Board return to open meeting at in this room. The executive session is required to protect the board s negotiating interests. M. Adjournment

Executive Session Motions (if needed at any time in the meeting) 1. Personnel Motion for the Board to go into executive session at for the purpose of discussing matters related to personnel and the Board return to open meeting at in this room. The executive session is required to protect the privacy rights of identifiable individuals. 2. Negotiations Motion for the Board to go into executive session at for the purpose of discussing matters related to negotiations and the Board return to open meeting at in this room. The executive session is required to protect the board s negotiating interests. 3. Student(s) Motion for the Board to enter into executive session at for the purpose of discussing matters related to students and the Board return to open meeting at in this room. The executive session is required to protect the privacy rights of identifiable individuals. 4. Attorney/Client Motion for the board to go into executive session for the purpose of consultation with the district s attorney; and the board return to the open meeting at o clock in this room. This executive session is required to protect attorney-client privilege and the public interest. 5. Acquisition of Property Motion that the board go into executive session for the purpose of preliminary discussion related to the acquisition of real property and the Board return to open meeting at p.m. in this room. This executive session is required to protect the district s financial interest and bargaining position.

UNIFIED SCHOOL DISTRICT NO. 410 Durham-Hillsboro-Lehigh MINUTES REGULAR BOARD MEETING U.S.D. 410 District Office Conference Room December 8, 2014 7:00 p.m. Members Present: Eddie Weber Mark Rooker Deb Geis Joe Sechrist (arrived at 7:42 p.m.) Rod Koons (arrived at 8:02 p.m.) Members Absent: Kim Klein Administrators: Steve Noble Evan Yoder Max Heinrichs Others: Jerry Hinerman, Clerk Jakob Hanschu Dave Sheppard Stuart Holmes David Colburn Aleen Ratzlaff A. Meeting Called to Order President Eddie Weber called the meeting to order at 7:00 p.m. B. Approval of Regular and Consent Agenda Mark Rooker moved to approve the regular and consent agendas with the addition of Item I4 Christmas Eve Half Day Off. Motion seconded by Deb Geis. Carried 4-0. Items on the consent agenda included the following: 1. Motion to approve the minutes of the November 10, 2014, regular board meeting and the minutes of the November 11, 2014, special board meeting. 2. Motion to accept the following donations: Donation of $50.00 from Kirby Fadenrecht to be used by the Hillsboro High School Student Council Donation of $25.00 from Martin Rhodes to be used by the Hillsboro High School Student Council Donation of $350.00 from Barkman Honey, LLC to be used toward the Hillsboro Elementary School playground project Donation of blank computer CDs from Bob Sextro to be used by the USD 410 District Office Donation of 50 children s books from the Litton family to be used by the Marion County Parents as Teachers Program Donation of 1 package of swimmer diapers from the Sears family to be used by the Marion County Parents as Teachers Program Donation of envelopes from an anonymous family to be used by the Marion County Parents as Teachers Program C. Citizen s Open Forum

MINUTES Page 2 of 3 December 8, 2014 D. Learning Showcase E. MCSEC Annual Report F. Quarterly Principal Reports Joe Sechrist arrived at 7:42 p.m. Rod Koons arrived at 8:02 p.m. G. Action/Discussion Items 1. Disposal of Vehicles Joe Sechrist moved to approve the disposal of the following vehicles as described. Motion seconded by Deb Geis. Carried 6 0 Bus #25 Bus #36 Cargo Van #5 PAT Car #028 Trade for the purchase of a new 47-passenger bus Sell via sealed bid Sell via sealed bid Transfer ownership to EMC Insurance for $2,276 after the vehicle was totaled in an accident H. Executive Session for Personnel Eddie Weber moved that the Board go into executive session at 8:19 p.m. for the purpose of discussing matters relating to personnel and that the Board return to open meeting at 8:40 p.m. in this room. The executive session is required to protect the privacy rights of identifiable individuals. Motion seconded by Chad Nowak. Carried 6-0. At the Board s request, the Superintendent joined the executive session at 8:30 p.m. Regular Session Eddie Weber moved that the Board go into executive session at 8:40 p.m. with the Superintendent for the purpose of discussing matters relating to personnel and that the Board return to open meeting at 8:45 p.m. in this room. The executive session is required to protect the privacy rights of identifiable individuals. Motion seconded by Chad Nowak. Carried 6-0. Regular Session Eddie Weber moved that the Board go into executive session at 8:45 p.m. with the Superintendent for the purpose of discussing matters relating to personnel and that the Board return to open meeting at 8:50 p.m. in this room. The executive session is required to protect the privacy rights of identifiable individuals. Motion seconded by Chad Nowak. Carried 6-0. Regular Session Eddie Weber moved that the Board go into executive session at 8:50 p.m. with the Superintendent for the purpose of discussing matters relating to personnel and that the Board return to open meeting at 8:55 p.m. in this room. The executive session is required to protect the privacy rights of identifiable individuals. Motion seconded by Chad Nowak. Carried 6-0. Regular Session

MINUTES Page 3 of 3 December 8, 2014 Eddie Weber moved that the Board go into executive session at 8:55 p.m. with the Superintendent for the purpose of discussing matters relating to personnel and that the Board return to open meeting at 9:00 p.m. in this room. The executive session is required to protect the privacy rights of identifiable individuals. Motion seconded by Chad Nowak. Carried 6-0. Regular Session I. Personnel 1. Resignations 2. Work Agreements 3. Supplemental Contracts a. Glenn Ratzlaff Assistant High School Boys Basketball Coach b. Alex Bumgarner Assistant High School Boys Basketball Coach c. Gretchen Regier Assistant High School Drama Coordinator Rod Koons moved to approve the issuance of supplemental contracts to Glenn Ratzlaff to serve as Assistant High School Boys Basketball Coach, to Alex Bumgarner to serve as Assistant High School Boys Basketball Coach, and to Gretchen Regier to serve as Assistant High School Drama Coordinator. Motion seconded by Chad Nowak. Carried 6-0. 4. Christmas Eve Half Day Off Joe Sechrist moved to approve the granting of a half day off with pay for all employees scheduled to work on Christmas Eve. Motion seconded by Mark Rooker. Carried 6-0. J. Reports 1. Superintendent a. Facilities Tour Report b. District Phone System 2. TEEN 3. MCSEC 4. Business Manager Chad Nowak moved to approve the payment of bills totaling $149,971.75 and the following financial reports. Motion seconded by Joe Sechrist. Carried 6-0. Electronic Funds Transfer Report Elementary School Activity Account Report Elementary School Activity Account Bank Reconciliation High School/Middle School Activity Account Report High School/Middle School Activity Account Bank Reconciliation District Cash Summary Report District Accounts Bank Reconciliation, Bank Account Balance Report, and Securities Report District Expense Budget Report Report of Transfers K. Communications L. Adjournment President Eddie Weber declared the meeting adjourned at 9:25 p.m. Jerry Hinerman, Clerk

August 2014 To: From: Chief School Administrators Dale M. Dennis, Deputy Commissioner Division of Fiscal and Administrative Services Craig Neuenswander, Director - School Finance Subject: Local Option Budget Beginning in the 2007-08 school year, a school district was authorized the statewide average LOB percent or the authority granted under other provisions of the law, whichever is higher. In 2014-2015, the statewide average is 30%. The maximum LOB authorized percent for 2015-2016 is 33%, however, in order to access the additional 3% (30% to 33%), a vote to increase the LOB must be held and approved by the patrons of the district. The vote must occur by mail ballot election. If your unified school district decides to adopt a local option budget in excess of 30%, you must publish a resolution and hold a mail ballot election to increase LOB authority to 33%. Attached is an example of a resolution. We hope this information will be of assistance to you. If you have any questions, feel free to contact our office. Note: A school district does not have to publish a resolution if they choose to use only the LOB authority granted by the grandfather clause for the statewide average LOB authority of 30%.

If your unified school district decides to adopt a local option budget in excess of 30%, you must publish a resolution and hold a mail ballot election to increase LOB authority to a maximum of 33%. BOARD OF EDUCATION Unified School District No. 410 Marion County, Kansas Resolution to Adopt a Local Option Budget WHEREAS, the Board of Education of Unified School District No. 410, Marion County, State of Kansas, currently has authority to adopt a local option budget of 31% percent of the general fund for use by the district; and WHEREAS, the Board of Education of Unified School District No. 410, Marion County, State of Kansas, has determined that a local option budget of 33% of the general fund would be in the best interests of the district; and WHEREAS, the Board of Education of Unified School District No. 410, Marion County, State of Kansas, is authorized by K.S.A 72-6433 and K.S.A. 72-6434, as amended, to adopt such a local option budget in an amount not to exceed 33% of the state financial aid determined for the district in the current school year; and WHEREAS, the adoption of the amount of local option budget in excess of 31% shall be effective only if submitted to and approved by a majority of the qualified electors of the School District at a mail ballot election called and held in the manner provided by K.S.A. 10-120 and amendments thereto; and WHEREAS, the Board of Education of Unified School District No. 410, Marion County, State of Kansas, has determined to exercise the authority vested in it by said law; NOW, THEREFORE, BE IT RESOLVED, that the Board of Education of Unified School District No. 410, Marion County, State of Kansas, shall be authorized to adopt a local option budget in any school year in an amount not to exceed 33% of the amount of state financial aid determined for the current school year, and that this authorization shall be continuous and permanent. The local option budget authorized by this resolution may be adopted, after approval by a majority of the qualified electors of the School District at a mail ballot election called and held thereon. BE IT FURTHER RESOLVED THAT, the Board of Education of Unified School District No. 410, Marion County, State of Kansas, does hereby call for a mail ballot election on the following question and requests that said question be placed on the ballot for an election scheduled for April 28, 2015. # # #

BALLOT LANGUAGE Shall the Board of Education of Unified School District No. 410, Marion County, State of Kansas, be authorized to increase its local option budget authority by an additional 3% (from 31% to 33%) of its state financial aid? To vote in favor, vote YES To vote against, vote NO CERTIFICATE THIS IS TO CERTIFY that the above resolution was duly adopted by the Board of Education of Unified School District No. 410, Marion County, State of Kansas, on the 12th day of January, 2015. Clerk, Board of Education H:forms/LOB Resolution

TECHNOLOGY EXCELLENCE IN EDUCATION NETWORK December 17, 2014, Regular Board Meeting Minutes U.S.D. 410 Durham Hillsboro Lehigh District Office 6:00 p.m. Members Present: Mark Rooker, Chairperson Jeff Bina (via telephone) Jan Helmer (via telephone) Anna Gustafson (via telephone) Members Absent: Shayla Clark Others Present: Lena Kleiner, Director Jerry Hinerman, Clerk 1. Call to Order Mark Rooker called the meeting to order at 6:00 p.m. 2. Approval of Agenda Jeff Bina moved to approve the agenda. Motion seconded by Mark Rooker. Carried 4-0. 3. Approval of Minutes Jan Helmer moved to approve the minutes of the November 19, 2014, regular board meeting. Motion seconded by Jeff Bina. Carried 4-0. 4. Approval of Payment of Bills and Financial Reports Anna Gustafson moved to approve the payment of bills totaling $17,119.25 (with a change in payee on Check No. 4308 from Kansas One-Call System, Inc. to BTU Consultants LLC) and the December 17, 2014, Income and Expenses reports. Motion seconded by Jeff Bina. Carried 4-0. 5. Business Items a. 2013 2014 Audit Anna Gustafson moved to accept the 2013 2014 audit as presented. Motion seconded by Jeff Bina. Carried 4-0. 6. Other/Discussions a. Superintendent Bandwidth Recommendation b. Eagle Communications Lease c. E-Rate Changes 7. Next Meeting 8. Adjournment Mark Rooker declared the meeting adjourned at 6:17 p.m. Jerry Hinerman, Clerk

Marion County Special Education Cooperative #617 Board of Directors Regular Meeting MINUTES December 15, 2014 (Meeting convenes at 7:00 p.m. in the MCSEC Conference Room, 1500 E Lawrence, Marion, KS) Members Present Members Absent Others Present Anthony Zappone, Presiding Dr. David Sheppard, Director Joe Sechrist Patty Putter, Clerk Terry Deines Ron Traxson, Peabody Supt. Duane Kirkpatrick Brian Smith, Centre Supt. Kelly Booton I. Call to Order Anthony Zappone called the meeting to order at 7:03 p.m. in the MCSEC Conference Room at 1500 E. Lawrence, Marion, KS. II. III. Adoption of Agenda Terry Deines moved to adopt the agenda, Duane Kirkpatrick seconded. Carried 5 0 Consider Consent Agenda A. Approve Minutes of November 17, 2014 Regular Meeting B. Classified Staff Resignations, Terminations 1. Christi Miller Resignation Para at MES 2. Jeremy Mashak Resignation Para HMS 3. Andrea Fish Resignation Para HES 4. Norma Duerksen Resignation Para Centre 5. Lindsay Hutchinson Resignation Para PES C. Classified Staff Appointments 1. David Loewen Para at MES 2. Elisabeth Adame Para at HMS 3. Treena Lucero Para at HES 4. Leann Pankratz Para at Centre 5. Stephanie Davis Para at PES 6. Cisti Schlesener - Para at MHS D. Treasurer s Report and Payment of Bills/Approve Journal Entries Payroll in the amount of $239,142.97, checks associated with payroll in the amount of $135,337.16, other payables in the amount of $37,646.62. Duane Kirkpatrick moved to approve the consent agenda. Motion seconded by Kelly Booton. Carried 5-0 MCSEC Board of Directors Minutes Dec. 15, 2014

IV. Discussion/Action Items A. Request to move January Board meeting date due to MCSEC Inservice being held on January 19, 2015. Kelly Booton moved to change the January 2015 board meeting to Thursday, January 15, 2015 at 7:00 p.m. Motion seconded by Duane Kirkpatrick. Carried 5 0 B. Director/ Board Discussion/Comments 1. Rooftop heating unit was replaced on OASIS side for $6,270.00. The exterior repairs have all been completed by Bob Gillett for the quoted amount of $2,780.00. 2. KASB Convention 3. Excess cost letters to Senators and Representatives V. Executive Session A. Personnel Anthony Zappone moved to go into executive session at 7:29 p.m. for personnel matters relating to non-elected personnel, with the board members, Dr. David Sheppard, Ron Traxson and Brian Smith present, and to return to open session at 7:59 p.m. in this room. The executive session is required to protect the privacy interest of an identifiable individual. Motion seconded by Kelly Booton. Carried 5 0 At 7:40 Joe Sechrist joined the executive session. At 7:59 p.m. Anthony Zappone declared the meeting out of executive session. Anthony Zappone moved to go into executive session at 8:00 p.m. for personnel matters relating to non-elected personnel, with the board members, Dr. David Sheppard, Ron Traxson and Brian Smith present, and to return to open session at 8:20 p.m. in this room. The executive session is required to protect the privacy interest of an identifiable individual. Motion seconded by Kelly Booton. Carried 5 0 At 8:15 p.m. Patty Putter joined the executive session. At 8:18 p.m. Patty Putter left the executive session. At 8:20 p.m. Anthony Zappone declared the meeting out of executive session. Duane Kirkpatrick moved to hire Melissa Snyder as School Psychologist for the second half of the 2014-2015 school year, as presented. Motion seconded by Terry Deines. Carried 5 0 MCSEC Board of Directors Minutes Dec. 15, 2014

VI. Agenda Items for Next Meeting January 2015 A. Update ACA health insurance for Paras 2015 B. State of the Cooperative (February) C. Negotiations discussion VII. Adjournment Anthony Zappone adjourned the meeting at 8:23 p.m. \ Patty Putter, Clerk Anthony Zappone, Chairman MCSEC Board of Directors Minutes Dec. 15, 2014