UNAPPROVED, DRAFT MINUTES MINUTES OF THE BOARD OF FIRE COMMISSIONERS VISTA FIRE DISTRICT #1 OCTOBER 10, 2018 Meeting called to order at 7:06PM by Chairman Steven Woodstead. Present Commissioners: Chairman Steven Woodstead, A. Ochs, T. LoBosco, D. Jacobsen and C. Rossi. Others present: Secretary B. Woodstead, Treasurer W. Wakeman, Asst. Chief M. Peck and District Manager T. Ritchey. Pledge of Allegiance was led by Commissioner C. Rossi followed by a moment of silence for all lost first responders. Chairman Woodstead then pointed out all exits. Chairman Woodstead opened the floor for any Public Comments. Chairman Woodstead stated he would like to commend the Department for their response to the Oakridge Fire on Saturday. Their response with Fire and EMS was a great job. Asst. Chief M. Peck added the County People also did a great job. Hearing no more, Chairman Woodstead closed the Public Comment. Chairman Woodstead then asked for the Secretary s Report. Because of the late receipt of the September Minutes approval was tabled until the November meeting. Secretary s Report was closed. Treasurer s Report (attached) Per the attached Treasurer s Report,reported income for the month was $13,897.91 with additional Account interest totaling $1,262.22 Account Balances: totaled $1,451,829.45 Total expenses: $69,390.43 included a February statement from United Metro checked and confirmed by the District Manager. Also listed were bills paid after last meeting totaling $12,183.18 Treasurer Wakeman also noted transfers from Operation savings of $40,000 for September invoices and $39,000.00 for Niles Insurance and a total for September bills and remaining August of $81,573.58. The BST 2017 Audit has not been received with a note to call them and get on it as it was taking too long. Treasurer Wakeman s attempts to contact BST have gone unanswered requiring one of the Commissioners to contact them. Chairman Woodstead would do so. Tom Cartwright has been contacted regarding the Bond Information and will meet with the Board. All insurance to be paid except PERMA. New transfers to cover negative balances: $300 to training $2000 to Heating Oil (A34102 and $800 to Ambulance (A4502) from Fire Fighting Equip. 1
UNAPPROVED, DRAFT MINUTES On a motion by Commissioner A. Ochs seconded by Commissioner C. Rossi the Treasurer s Report including money transfers and payment of submitted invoices was approved. All Board members concurred. Chief s Report (attached) was read into the record by Asst. Chief M. Peck. 18 calls were reported for the month. The September Truck reports submitted to District Manager Ritchey and Commissioner Jacobsen. 3 rd Quarter Deficiency reports under review by Asst. Chief M. Peck and will be submitted to District Manager Ritchey following review. Chief s Car needs some repairs. Noted as maintenance, approval was given by the Board. In the future, 2 firefighjters who have completed Firefighter I will need Bailout Systems and the necessary training. Noted costs: $381.00 for AL4 descender, $205.00 for gemtor harness and $175.00 for Bailout Training /person. (June 2018 quote) 1 Firefighter is currently in FF1. The Chief will be proposing 3 new cheater lengths based off our 2018 equipment priority list in the future. The status of several members in training was listed in the Chief s Report. As an update the chief reported interior firefighting gear repairs being worked on with the new sets of gear arriving. Two members have been removed from Gym membership for not meeting the requirements. The Tanker 4 Committee is working on Specification Papers. Committee Chairman M. Peck filled the Board in on some details of what they are looking for i.e. Cab and Body material. Board members then discussed options for financing the new vehicle, covering the possibilities of leasing or bond referendum. Some commissioners were concerned the specs might leave the bid open to only one bidder. Purchase proposals: $140.70 5 firefighters hoods from MES, $3,069.00 3 Scuba bottles AAA Emergency Supply, $50.00 Probationary Firefighter to take National Firefighter 1 Exam on 11/1/18 at WCDES Apparatus request: Coverage Pound Ridge Fire District (Mutual Aid) 10/20/18 POC Chief Peck. On a motion by Commissioner A. Ochs seconded by Commissioner T. LoBosco the Chief s Report requested purchases and apparatus coverage were approved. All Board members concurred. District Manager s Report (attached) District Manager T. Ritchey reported Firematic was called for a problem with Engine 142. Engines as well as Tanker due for inspections to be arranged by District Manager. 2
UNAPPROVED, DRAFT MINUTES District Manager T. Ritchey suggested the replacement of front tires on the Chief s car because of their conditions and an alignment. After discussion, Board members agreed. Ambulance 25 had its inspection, noting right front tire getting low on tread and it needs an alignment because of uneven wear. The vehicle also received some minor damage on two separate calls. District Manager is trying to locate replacement for broken parts but difficult because of the box age. (25 years) The Board motioned for up to $500 for hub cap replacement. Tanker 4 tire wear might require replacement. Options for repair, replacement or rotation, depends on how long we are going to keep the vehicle. Board direct him to check with Tire Company and go with recommendation on approval of Board thru E-Mail. This is considered maintenance. Engine 141 scheduled to go to Seagrave 10/16/18 for service. Blink Voice Communication got back to District Manager with a proposal that included the replacement of all phones with a total price of $11,926.20 over 5 years. Superior Telephone upgrade was $4,251.32 using current phones. Board members considered these and did not think this was a priority at this time. Shedder Truck at Town House 10/18/18 for any unwanted paperwork. Boy Scout Dumpster Day 10/20/18. Picnic table donated from the quilting ladies as a thank you for use of the building. 10/22/18 District Manager doing Fire Prevention Week at Meadow Pond. Physicals at Fire House 10/22/18 starting at 6:00PM. Commissioner LoBosco and District Manager reviewed some of our contracts and would like to go out to bid on Lawn Mowing. Snow Plowing and Cleaning. Copies sent to Board members for approval or changes before the bidding. Board members checking bids for changes. Secretary directed to place bid notices in Journal News and new local paper Bedford Record and Review. Bids will be opened at the November 14,2018 meeting immediately after being called to order on a motion by Commissioner A Ochs seconded by Commissioner C. Rossi. All Board members concurred Oxygen Cylinder rental is up in November. Several companies contacted for price comparison. Air Gas rental fee $79.00 /tank/year. Delivery charge $15.00 and the price for Oxygen D tank is $22.69/ea. All Weld rental fee $60.00/tank/year. Delivery charge $25.00 and the price for Oxygen D tank is $12.00/ea. Holcon rental fee $35.00/tank/year. Delivery charge $22.00 and the price for Oxygen D tank is $14.00/ea. Teck Air rental fee $56.89/tank/year (5-year contract) Delivery charge $38.00 plus $25.50 in additional fees and the price for Oxygen D tank is 41.69/ea. 3
UNAPPROVED, DRAFT MINUTES The District Manager recommends a switch to Holcon from our current supplier. On a motion by Commissioner D. Jacobsen seconded by Commissioner T. LoBosco the District Manager was directed to switch to Holcon. All Board members concurred. As directed District Manager got a quote to remove the dead wood from the Red Maple in the back of the Fire House. Cooney Tree submitted quote for $900. On a motion by Chairman S. Woodstead seconded by Commissioner A. Ochs the District Manager was directed to contact Cooney Tree with $900 quote. Bank Statements as of 9/30/18 Operating Account $50,541.97 Operating Savings Account 635,217.82 Building Reserve 339,086.85 Communication Reserve 73,315.25 Equipment Reserve 353,667.56 On a motion by Chairman S. Woodstead seconded by Commissioner A. Ochs the District Manager s report with stated approvals was approved. All Board members concurred. Old Business Secretary B. Woodstead informed the Chairman of the need to have the election personnel appointed. The Board then appointed the following on a motion by Commissioner A. Ochs seconded by Commissioner C. Rossi with all Board members concurring. Ron Egloff, Jim Hackett and Marge Hackett as ballot clerks. Dinner- Association of Fire District table of 10 approved on a motion by Commissioner C. Rossi seconded by Chairman S. Woodstead with all Board members concurring. Location Mt. Kisco Holiday Inn. Kitchawan Dry Hydrant to get started. Beaver Pond complete and being tested. Discussion of upgrade of pagers we are having problems with pagers, two-way, and re-broadcasts. As discussed by Lieut. B. Porco 1. Utilize Pound Ridge UHF Repeater 2. Own our own system w/frequencies Town already owns, File new FCC License 3. Own system, own frequency, and equipment. This was most cost efficient. Because of our location in Town we are out of the loop for existing systems. Waiting on 60 Control Pager update 2026. Commissioner D. Jacobsen stated we needed cost of number of repeaters and sights. Commissioner C. Rossi asked about 2.4 gigahertz use and Lt. Porco stated it was not available to us. Grant money for communication needed to be investigated. 4
UNAPPROVED, DRAFT MINUTES Chairman S. Woodstead covered the Ethics Code asking it to be posted on the Web-site and followed up with the Chief. New Business Election notice reviewed and staying as printed by Attorney F. Simeone s office. On a motion by Commissioner A. Ochs seconded by Commissioner C. Rossi, Chairman S. Woodstead adjourned the meeting at 9:22PM. All Board members concurred. Respectfully submitted, Barbara Woodstead, Secretary Vista Board of Fire Commissioners. 5