F.No.18-1/2011-SS/KAB 1i1'!tftlf ~.'~rr;:r c:..-. ~,,-. qrhlg ~ ~ ~,,"'lfit, ~ ~~1 INDIAN COUNCIL OF AGRlCUL'I1.JRAL RESEARCH KRlSHI ANUSANDHAN BHAWAN; PUSA, NEW DELHI 25 th March, 2011.. Note: - All the communications must be addressed to the Under Secretary (Services) by designation, Indian Council of Agricultural Research, Krishi Anusandhan Bhawan, Pusa, New Delhi-110012. ************************************************************************************** From:- Under Secretary (Services) lear, Krishi Anusandhan Bhawan, Pusa, New Delhi-lloo12. To, (As per list*). *(The tender document is also being uploaded on the lcar website www.icar.org.in. and the other prospective bidders can make use of the document down loadedfrom the website) Sub: Invitation of quotations for Pest Control Services for KAB-I&II New Delhi-12 Dear Sir (S) 1. Sealed quotations are hereby invited on behalf of the Secretary, Indian Council of Agricultural Research, New Delhi for PEST CONTROL SERVICES FOR Krishi Anusandhan Bhawan 1&11, Pusa, New Delhi-12. The terms and conditions of the contract which will govern the contract made are those contained in the general conditions of contract applicable to the contract placed by the ICAR and the special terms & conditions detailed in the tender form and its schedules. Please submit your quotation form as per the following schedule, if you are in a position to provide the requisite services in accordance with the requirements stated in the attached schedules.:- Last Date and Time for submission of 20.04.2011 at 3.00 p.rn. sealed bids in the tender box placed at Room No. 617, Service Section, KAB-I, Pusa, New Delhi. Date and time of opening of bid. 20.04.2011 at 3.30 p.rn. Place of opening of bids Room No. 617, Krishi Anusandhan Bhawan-I (KAB-I), Pusa, New Delhi. 2. An earnest money of t5,ooo/-~ five thousand only) must be deposited III the form of Demand Draft/Banker Cheque in favour of ICAR Unit. Education Division and payable at New Delhi. The particulars of the earnest money deposited must also be super scribed on the top of the envelop by indicating the number and date of the Demand Draft. The tender will not be considered if the earnest money is not sent with the tender. 3. The tenderer is being permitted to tender in consideration of the stipulation on his/her part that after submitting his/her tender, he/she will not refuse from his/her offer or modify the terms and conditions thereof. Should the tenderer fail to observe and comply 1 - - ------- - ---
with the foregoing stipulation the EMD amount will be forfeited by the Council. In the event of the offer' made by the tenderer not being accepted, the amount of earnest money deposited by the tenderer will be refunded to after he/she has applied for the same, in the manner prescribed by the Council. 4. The schedule of the quotation form should be returned intact and pages should not be detached. In the event of the space provided on the schedule form being insufficient for the required purpose, additional pages may be added. If any modification of the schedule is considered necessary it should be communicated by means of a separate letter along with the tender. Overwriting/erasing in rates to be quoted by the tenderer will not be allowed otherwise the quotation may be rejected. 5. The tender is liable to be ignored if complete information as required is not given therein or if the particulars asked for in the schedules to the tender is not fulfilled. Individual signing all the pages of the tender or other documents connected with the contract may specify whether he/she signs it in the capacity of (i) as sole proprietor of the firm or constituted attorney of such sole proprietor of (ii) a partner of the firm if it is a partnership in which case he/she must have authority to arbitration dispute concerning the business of the partnership whether by virtue of the partnership agreement or power of attorney or (iii) constituted attorney of the firm it is acorn pany. 6. In case of partnership firms, where no authority to refer disputes concerning the business of the partnership has been conferred on any partner, the tender and all other related documents must be signed by every partner of the firm. A person signing the tender form or any other documents forming part of the contract on behalf of another shall be deemed to warranty that he has authority to sign such document and if, on enquiry it appears that the persons so signing without authority, the Council will cancel the contract and hold the signatory liable for an costs and damages. Such page of the tender and the schedules to the tender and annexure, if any, should be singed by the tender(s). 7. The bids are to be submitted in two parts in separate sealed envelopes i.e. Technical Bid and Financial Bid and these two envelopes should be placed in another third Envelop Super-scribed "quotations for Pest Control Services for KAB-I&II New Delhi-12". In case the prices are revealed in the Technical Bid, the bid will be summarily rejected. The Bidder's name, Telephone Number and complete mailing address should be indicated on the cover of all the three envelopes. Tender to be hand delivered should be put in the tender box at this office at Room No. 617, 6th floor, Krishi Anusandhan Bhawan-I, Pusa, New Delhi-12 not later than 3.00 P.M. on the last date of receipt. Tender can also be sent by Registered post but the Council shall not be held liable for late receipt of tenders due to postal delay and other reasons. 8. The tenderer is at liberty to be present or to authorize a representative to be present at the opening of the tender on the last date of receipt at 3.30 P.M The name and address of the representative who would be attending the opening of the tender on behalf of tenderer should be indicated in tender. Please also state the name and address along with telephone of your permanent representative, if any. 9. Acceptance by the Council win be communicated by telegram, express letter /Fax/Email or any other form of communication. Formal letter of acceptance of the tender will be 2
. forwarded as soon as possible, but the earlier instructions in the telegram/ express letter etc.. should be acted upon immediately.... 10 An amount of ~2o,ooo/-3' Twenty thousand only) as security deposit of the contract is to be deposited by the Selected Agency/Successful tenderer only after receiving a communication from the Council In the event of no-deposition of the same, the earnest money will be forfeited. 11. No interest on security deposit and earnest money deposit shall be paid by the Council to the tenderer. 12 Sales Tax or any other tax in respect of this contract shall be payable by agency and ICAR will not entertain any claim whatsoever in this respect. However, any other tax, which is as per the rules of the Govt of NCT of Delhi, shall be deducted at source from monthly bills of the successful tenderer, as per rule. 13 Secretary, ICAR reserves the right to reduce or terminate the period of contract or to extend its duration in the interest of Council, for any justifiable reasons, not mandatory to be communicated to the tenderer. 14 Decision of Secretary, ICAR will be final for aspect of the contract and binding to all parties. Disputes arising, if any on the contract will be settled at his/her level and will not be referred to arbitration. 15 The following documents must be enclosed along with the duly filled in tender form so as to consider it eligible for the contract:- a) Recent Income Tax Clearance Certificate certified by a Chartered Accountant. b) The appropriate Govt. License for Pest ControljPesticides/Insecticides/Chemicals for the purpose of Pest Control. Registration certificate of the firm from the local bodies. c) Last Five year continuous experience of the firm in the field of providing such services in Central Govt. establishments/autonomous bodies of Govt. of India/Corporations of Govt. of India/reputed public or private organizations of repute.. d) The copy of appropriate Poison License for pesticide work. e) Duly certified copies of the satisfactory services where the tenderer is providing the services for the last Five years. 16. Successful tenderer will have to enter into a detailed contract agreement with lear on non-judicial stamp paper of Rs 50/- 17. The quotation may be addressed to the Deputy Secretary (Hort. /Service Section) lear, Krishi Anusandhan Bhawan, Pusa, New Delhi-llo012. Yours faithfully J;an~'111 Under Secretary (Service) Telephone No. 25846556 3
~I,<d)-a ~ ~ qrt4g ~~~.~,~~~ INDIAN COUNCIL OF AGRICULTURAL RESEARCH KRISHI ANUSANDHAN BHAWAN, PUSA, NEW DELHI TENDER FOR PEST CONTROL SERVICES OF KRISHI ANUSANDHAN BHAWAN, PUSA, NEW DELHI- 110012 Full Name and address of the tenderer in) Addition to address and other relevant information Needed for the complete Address:..,. Telephone No. Telegraphic Address From: - To The Deputy Secretary (Hort.jSS) lcar, Krishi Anusandhan Bhawan, Pusa, New Delhi-12. Sir, ljwe have read all the particulars regarding the general information and other terms and conditions of the contract for the PEST CONTROL SERVICES of Krishi Anusandhan Bhawan, Pusa, New Delhi-12 and agree to provide the services as detailed in schedule here or to such portion thereof as you may specify in the acceptance of the tender at the rates given in schedule attached" I to this tender. I agreed to hold this offer open till 120 days. IjWe shall be bound by a communication acceptance dispatched within the prescribed time. 2. ljwe have understood the terms and conditions for the contract and shall provide the PEST CONTROL SERVICES strictly in accordance with the requirements. 3. The following pages been added to and form part of this Tender ~. The schedules I and II to accompany this tender are At page Nos. 4 Every page so attached with this quotation bears my signature and the office seal. 5 Pay order jd D No. of~... Drawn in favour I CAR Unit Education Division and payable is enclosed as earnest money required. Signature of Tenderer with date Address Signature of witness Address -------------------- 4
SCHEDULE-I 1iNcfllQ ~ 31j~:i~l"'1 qrtfc;: ~ ~ 1iCT"'1" ~, ~ ~~ INDIAN COUNCIL OF AGRICULTURAL RESEARCH KRISHI ANUSANDHAN BHA WAN, PUSA, NEW DELHI FINANCIAL BID 1) Price quoted should be in Indian Currency and should be inclusive of all charges. 2) The rates tendered will be valid for a period of one year from the date of accepting the rates. PEST CONTROL SERVICES a) Total monthly charges for maintaining the PEST CONTROL SERVICES strictly as per the terms/ conditions of Tender Form and Charter of duties mentioned in the annexure -I of Tender Form at KAB-I &11. Rs, --kper/month (Inclusive all taxes) Rupees {lnclusive all taxes) Signature Name and address of the firm with Phone No. 5
- lie..._ SCHEDULE-II '+I1'<cfI~ ~31jti~I"1.qRtfG ~~~~,~~~ INDIAN COUNCIL OF AGRICULTURAL RESEARCH KRISHI ANUSANDHAN BHAWAN. PUSA, NEW DELHI PART-I 1. Name of the Firm/Agency SCHEDULE TO TENDER 2. Constitution of the Finn/Agency a) Indian Companies Act 1956 b) Indian Partnership Act,1932: (please give names of partners) c) Any other Act, if any, 3. The Indian Partnership Act,1932, please state further whether by the partnership agreement, authority to refer disputes concerning the business of the partnership to arbitration has been conferred on the partner who has signed the tender. ii) If answer to the above is in negative whether there is any general power of attorney executed by all the partners of the firms authorizing the partner who has signed the tender to refer dispute concerning business of the partnership to arbitration. iii) If answer to (i)or(ii) above is in the affirmative please furnish a copy of either the partnership agreement or the general power of attorney as the case maybe. 4. Name and Full Address of their Bankers 5. Govt. license (for pest control) Number 6. ESI No. of Firm 7. EPF No. of Finn 8. Registration No. under Contract Act 9. Service Tax: Registration no. of the firm to. Poison License Number 11. Experience in no. of years (Name and address of client departments may be indicated.) 12. Number of supervisor registered under ESI & EPF All the above information of Part I of schedule II must be accompanied with the certified copies of the documents. 6
SCHEDULE-II 1"11-<efI4 ~ ~ qrl1g ~ 3f jt{e ll"1 11CI'1 ~, ~ ~ 6cl) INDIAN COUNCIL OF AGRICULTURAL RESEARCH KRISHI ANUSANDHAN BHA WAN, PUSA, NEW DELHI Part-II 1. Detail of the Earnest Money Deposited:- Part-Ill a) Demand Draft number with date and Bank drawn on. 1. Name and address of the firms representatives and whether the firm would be represented at the time of opening of the tenders. Dated:- Place:-. Authorized Signatory Please add supplementary pages to be numbered wherever needed. 7
GENERAL INFORMATION AND OTHER TERMS & CONDITIONS pf THE CONTRACT : 1. Buildings.AND THEIR LOCATION: - Krishi Anusandhan Bhayan I & II are adjoining building situated at the main gate of the Pusa Institute, Dr.K.S Krishnan Marg, New Delhi-12 the other details are as under: 1 Description KAB-I KAB-I1 1 Area of Plot 1.41 acres. 1.95 acres 2 Storey 7 Storeyed 5 StoI},ed 2lus basement 3 Plinth Area 7245Sqm. 9000 Sqm. 4 Total Room 140 Nos. 134 Nos. 5 Common Toilets 15 Nos 13 Nos. 6 Attached Toilets 4 Nos. 16 Nos. 7 Reception Hall 1 1 2. SERVICES:- The rodent control and termite treatment is to be carried out in the entire open area and the built up area in both the buildings as indicated in ANNEXURE-II a) The selected agency shall provide required services for performing the job of rodent control and termite treatment at the Krishi Anusandhan Bhavan I & II. b) The job of rodent control and tennite treatment is to be carried out on each floor and surrounding areas of KAB-I & II buildings etc. as detailed in charter of duties. It is to be ensured by the contractor that these services on each floor are provided and supervised. c) The personnel engaged by the agency for this job contract will not be an employee of the Council and there will be no employer-employee relationship between the Council and the personnel so engaged by the contractor. d) The agency shall be wholly responsible for making payment of monthly salaries and other admissible allowances to the personnel under Minimum Wages Act and the Council shall in no way be responsible for meeting any kind of expenditure on salaries etc. to these personnel. e) The Council shall not directly or indirectly engage any personnel of the agency during the period of contract. f) All the persons deployed will perform their duty in proper uniforms and will maintain a smart turn-out. The agency shall, at its own cost, provide suitable uniforms (summer and winter) to the personnel. g) The tenderer will also have to furnish particulars relating to ESI, EPF, Registration under Contract Act, turnover, infrastructure etc. h) The agency shall furnish experience of performing job contract of cleanliness in reputed Govt/Semi Govt buildings and organizations. 8
4. TERMS OF THE CONTRACI': - Initially the terms of th~' contract will be for one year. On the expiry of the contract, the Council reserves th.e right to renew the contract on yearly basis on the same terms and conditions. 5. MODE OF PAYMENT: The agency shall submit monthly. bills for the job performed during the preceding month on the first working day and.the Council shall make payment by means of crossed cheque drawn in favour of the agency. 6. TERMINATION: - This contract can be terminated at any time by giving one month's notice on either side and that any notice required to be served shall be sufficiently served on the parties if delivered to them personally or dispatched at the address herein given under registered post. 7. LOSS AND lor DAMAGES: - In case of any loss or damage done to the property of the Council by the personnel provided by the agency for sanitary duties at KAB I & II, full damages win be recovered from the Agency and decision of the competent authority of ICAR shall be a binding on him 8. SECURITY DEPOSIT: - The selected agency will have to make a security deposit (re-fundable) of Rs. 20,000/- (Rupees Twenty thousand only) in favour of the ICAR Unit, Education Division within two weeks from the award of contract. This will be adjusted against any damages or loss of property etc. caused by the personnel deputed by the agency. 9. MATERIAL :- The required material will have to arranged by the contracting agency. 10 SAFETY PRECAURIONS :- The contracting agency will have to observe all the safety regulations and precautions so as to ensure the safety of employees of the Council and its employees. The contracting agency will indemnify and keep indemnified the Council in case any damage is caused to employees of the Council and/or employees of the Contracting agency 10. The contractor is advised to do a complete survey on his own of both the buildings done before offering rates. 11. In case of any dispute arising decision of Secretary, ICAR will be final and binding 9
'Silxc?!\q ~ 3/j'(=1\511"""1 qrttg ~~~~,~~~ INDJAN COUNCIL OF AGRICULTURAL RESEARCH KRISHI ANUSANDHAN BHA WAN, PUSA, NEW DELHJ ANNEXURE-II ii CHARTER OF DUTIES FOR PEST CONTROL SERVICES Details Number Frequency (a) General rodent/ Pest control In both buildings. Monthly basis. (b) Mass Scale Rodent Control In both buildings Quarterly basis (c) Termite control. In both buildings Monthly basis. 1 The agency will depute its workers as and when requited on receipt of Telephonic message from any officer of the KAB-I & II 10