BOARD OF FIRE COMMISSIONERS Montgomery Township Fire District No. 2 PO Box 264 Blawenburg, New Jersey 08504 MINUTES OF FEBRUARY 2, 2017 CALL TO ORDER The scheduled meeting of the Board was called to order by Vice-Chairman VanDoren at 7:02 pm, following proof of publication under the Open Public Meetings Law (Annual Meeting Notice published in the official newspaper of the district and provided to two other newspapers, filed with the municipal clerk, posted at the Montgomery Township Municipal Building and Board offices and web site). ROLL CALL Present: Commissioners D. VanDoren, P. Martin, J. Plimpton, by speaker phone (hear and be heard left early) S. Weingart. Absent: Commissioner L. Laughlin. Also present: Chief Gurzo, VP L. Long, L. Franchino and Attorney Griswold. APPROVAL OF MINUTES The Board will review the minutes of January 5, 2017 at its next meeting. TREASURER S REPORT Transfer of Funds Between Line Items in the 2016 Budget Certain expenses in the 2016 budget have exceeded the budget appropriations for these items and there are excess funds available in the Supplies appropriation to cover these insufficiencies. A Motion was made to transfer funds between line items in the 2016 budget to cover the shortage in certain budget appropriations for expenses incurred during 2016. Motion by Plimpton. 2nd by Martin. Motion passed without objection. RESOLUTION 2017-17 - Transfer of Funds Between Line Items in 2016 Budget (attached) BILLS Prior to the meeting all commissioners received a copy of the Treasurer s Report with a list and description of the bills to be paid. A number of invoices were presented to be added to the list of bills being paid at this meeting: Signal Control $2,025.00 for the Opticom maintenance inspection ( 16 Gen Ops); Motorola, Inc. $2,511.25 for pagers for use by MEMS ( 16 EMS appropriation); AIG Valic $43,092.70 for the 2016 LOSAP contribution ( 16 LOSAP appropriation); Access Medical $6,788.00 for firefighter physicals ( 17 Gen Ops); EMR $360.96 for generator service ( 17 Gen Ops). The Chief Financial Officer certified that there were sufficient encumbered funds from the prior year and current unencumbered funds to pay the bills and designated the account to which each would be charged.
A Motion was passed to accept the Treasurer s Report and to approve and payment of the bills as presented and supplemented. RESOLUTION 2017-18 - Payment of Bills. Approval of payment of the bills as presented and supplemented in the total amount of $87,755.64 ($61,826.89 from 2016 encumbered funds and $25,928.75 from the 2017 temporary budget). Resolution Ayes: VanDoren, Plimpton, Martin, Weingart. Nays: None. Absent: Laughlin. Encumbrances A Motion was made to release the balances remaining in the following 2016 encumbrances: Courier News $979.03, Bascom Turner (calibration station) $37.00, AIG Valic ( 16 LOSAP) $6,907.30. Motion by Martin. 2 nd by Plimpton. Motion passed without objection. Remaining encumbrances from prior year(s) will be reviewed and a deliberate attempt will be made to clear them. Monthly Reports The board would like to see a few changes in the format of the monthly reports. After discussion, a Motion was made to approve Ms. Franchino to work with the accountants to create a template to present the information the board is requesting. RESOLUTION 2017-19 Approving Payment to Accountant. Authorization to pay Solitario & Tierney, CPA PC up to $2,000.00 for services to help create a revised format for monthly cash asset accounting reports, chargeable to the 2017 Professional Services appropriation. Resolution Ayes: VanDoren, Plimpton, Martin. Nays: None. Absent: Laughlin, Weingart. OLD BUSINESS LOSAP - The certified list of volunteer members, identifying those eligible to receive LOSAP awards and the award amounts for 2016, was posted for member review for at least thirty (30) days and there were no challenges to the list. The cost of living increase was 0.03% for 2016. A total of 34 volunteers will receive contributions for 2016 (22 of whom earned the maximum) and 8 of whom were first year contributors. A motion was passed to authorize payment of the 2016 LOSAP contribution to the LOSAP provider. RESOLUTION 2017-20 Approval of Payment to LOSAP Provider. The annual certified list of the volunteer members of Montgomery Township Volunteer Fire Company No. 2 identifying those active volunteers who have qualified for an award under the LOSAP for 2016 having been furnished to the Board as sponsoring agency of the LOSAP, and pursuant to NJSA 40A:14-192 the Board having reviewed and approved the list, and the certified list having been posted for member review for at least thirty (30) days with no objection, and the Chief Financial Officer having certified there are sufficient encumbered funds from 2016 to make the payment; it is Resolved that payment to AIG Valic (Valic Financial Advisors, Inc.) shall be made in the amount of $43,092.70 for the calendar year 2016 MTVFC#2 LOSAP contribution.
Ms. Griswold was asked to contact the auditors regarding the annual LOSAP reviews. Annual Election Leighton Laughlin, Jr. is the sole candidate for the one open seat on the board. Cmsr. Plimpton was appointed to open and close the polls on February 18th th and will secure the voter list. He will also appoint up to three poll tellers. A motion was passed to pay expenses associated with the upcoming election and budget referendum. RESOLUTION 2017-21 Authorizing Payments for Election. The Chief Financial Officer having certified there are sufficient unencumbered funds in the 2017 temporary budget, authorizing payment of $225.00 each to the poll tellers to be appointed by Cmsr. Plimpton for services rendered as such, plus the cost of dinner for them upon the submission of receipts for same, all chargeable to the 2017 Election appropriation. Insurance Commissioner Martin reported that the workers compensation premium refund from The Hartford for cancellation of the policy renewal, effective January 1, 2017, should be forthcoming. Long Range Apparatus and Equipment Plan The committee has been formed and will meet in March to begin its work. Medical Return to Duty Forms in progress. Fire Company Policies Alcohol Use Policy in progress. Fire Company Agreement Agreement being updated for renewal. MEMS Agreement Cmsr. Laughlin will contact the parties to review and update. Security- - Surveillance - Consistent with the committee s recommendations, the location of camera placements is being finalized. Pending the outcome of the budget referendum the contract may be awarded prior to the next meeting. - Access The fire company committee is reviewing options. CHIEF S REPORT The fire company responded to 24 calls during January, 2017, including an overturned vehicle incident involving extrication for which the fire company employed a new stabilization technique learned at the training academy just days before. Events: The fire company installation dinner will be held February 4 th. Equipment: - AED s Batteries for units approved last month are on recall by mfg. so units have not shipped yet. Awaiting shipment of shock pads. The chief was able to get a tradein credit from the vendor, which no other quoting vendor responded to. A motion was passed to accept the trade-in credit from the vendor, AED Superstore, for outdated units being replaced.
- Generator The muffler has deteriorated and requires repair. A motion was passed to repair the generator. RESOLUTION 2017-22 Authorizing Repair of Generator. The Chief Financial Officer having certified there are sufficient unencumbered funds in the 2017 temporary budget, authorizing payment of up to $1,600.00 to EMR Co., the manufacturer s authorized representative and maintenance contractor, to repair the muffler per OEM standards on the building generator, chargeable to the 2017 General Operating appropriation. County Chief s Meeting The chief and assistant chief attended. Discussion with the County Communications Director revealed that the proposed radio frequency changes/consolidations may not take place in 2020 as originally communicated. When more concrete information becomes available the extent of the impact on the fire district s future equipment needs will be more predictable. Activities/Training: - Firefighter 1 classes start on February 21 st. There are 2 definite enrollees, and maybe a 3 rd. - Burn Building training (hose line advancement drill) at the training academy February 22 nd. - Individual training at training academy February 28 th. Status Report: - SCBA Bottle Fill Station delivered & installed - 12v hose reel delivered & installed - Hose recoupling in progress - User Licenses to access township pre-plans Chief will follow up with Fire Marshal Replacement of Command Vehicle Committee formed. ADJOURNMENT There being no further business to come before the Board, the meeting adjourned at 8:35 p.m. The next regularly scheduled meeting will be held on March 2, 2017.
MONTGOMERY TOWNSHIP BOARD OF FIRE COMMISSIONERS FIRE DISTRICT NO. 2 P.O. BOX 264 BLAWENBURG, NEW JERSEY 08504 Resolution # 2017-17 RESOLUTION TO TRANSFER FUNDS BETWEEN LINE ITEMS IN 2016 BUDGET WHEREAS, the voters in Montgomery Township Fire District No. 2 in the County of Somerset, State of New Jersey, approved line item operating appropriations in the 2016 fire district budget; and WHEREAS, it has become apparent that expenditures incurred during 2016 have exceeded the sums appropriated in the budget for Advertising, Office, Insurance and General Operating expenses; and WHEREAS, there are excess funds remaining in other operating appropriations in the 2016 budget available to offset the insufficiencies in these line items; and WHEREAS, NJSA 40A:14-78.10 authorizes a Fire District, during the first two months of the fiscal year, to transfer amounts in the budget for the immediately preceding year from line items with excess appropriations to those with appropriations deemed to be insufficient; NOW, THEREFORE, BE IT RESOLVED by the Board of Fire Commissioners of Montgomery Township Fire District No. 2 in the County of Somerset, State of New Jersey, that In the 2016 Fire District Budget transfers from the following line items with excess appropriations to those with insufficient appropriations are approved as follows: 1. $ 250.00 from Supplies (new equipment) to Advertising 2. $ 750.00 from Supplies (new equipment) to Office 3. $ 800.00 from Supplies (new equipment) to Insurance 4. $ 2,500.00 from Supplies (new equipment) to General Operating As a result of the foregoing transfers, the fire district s 2016 budget appropriations are amended to the following amounts: Advertising $ 2,250.00 ; Office $ 10,750.00 ; Insurance $ 85,800.00; General Operating $ 142,500.00 ; Supplies/New Equipment $ 70,700.00. A written recital of this Resolution shall be prepared and forwarded to appropriate government authorities for approval. Certified as a true copy of a Resolution duly adopted by the Board on February 2, 2017. s/ Stephen B. Weingart Stephen B. Weingart, Secretary