NATIONAL SOCIETY OF LEADERSHIP AND SUCCESS CALIFORNIA STATE POLYTECHNIC UNIVERSITY, POMONA Founding Date: 9/27/10 ARTICLE I SECTION I PREAMBLE PURPOSE: General The National Society of Leadership and Success exists for the betterment of the California State Polytechnic University, Pomona. PURPOSE: Specific To develop leadership skills in undergraduate students that are directly transferrable to businesses and organizations. To Promote the development of student leaders on-campus and in the surrounding community To provide leadership training through workshops and speaker broadcasts to members and the larger student body. To coordinate leadership training opportunities for members and students To provide inspirational speaker broadcasts to develop larger academic and personal knowledge To develop networking teams to help students set, plan for, and achieve realistic goals based on academic, career, and personal challenges To participate in community service events that provide a rewarding leadership experience To promote scholarships and awards based on exceptional leadership qualities To offer opportunities for students to become executive board members and further develop leadership qualities that will benefit their future careers SECTION 3 SECTION 4 SECTION 5 NONDISCRIMINATION The National Society of Leadership and Success shall not be discriminatory in terms of race, ethnicity, religion, color, age, sexual orientation, national origin, citizenship, gender, physical or mental ability, marital status, financial or social status. OFF-CAMPUS ISSUES This organization and/or its members, when taking stands on issues, recognizes and will fulfill the obligation to make clear that it/they in no way represent(s) the official position of the California State Polytechnic University, Pomona. CAMPUS POLICIES This organization and/or its members, when conducting organizational business, on or off campus, recognizes and will uphold the University s Alcohol & Other Drugs Policy.
ARTICLE II ARTICLE III SECTION 1 SECTION 3 ARTICLE IV SECTION 1 NAME The official name of the organization shall be the National Society of Leadership and Success, California State Polytechnic University, Pomona. TRUST ACCOUNT MAINTENANCE This organization, pursuant to its charter obligation, shall maintain a trust account with the ASI Business Office. Pursuant to the California State University Board of Trustees, the Executive Orders 648 and 731 states that all funds received on behalf of the University, its auxiliaries or affiliated organizations are required to be administered through the campus Chief Financial Officer, the Vice President of Administrative Affairs. Student clubs and organizations are identified as affiliated organizations. The policy further states that any account with a bank or financial institution not approved by the campus Chief Financial Officer is strictly prohibited. USAGE All monies of this organization shall be deposited in, and disbursed from, this account following procedures outlined by the ASI Business Office. DISPERSAL OF FUNDS Should this organization become inactive by failing to apply for charter renewal, the trust account will be held as an inactive account for two (2) academic years. In the event this organization does not become active during the two (2) year period it is hereby declared that any funds remaining in said account are to be transmitted to Associated Students, Inc., an educational, charitable organization to aid this organization in carrying out its objectives. If said organization is no longer functioning at that time, or if its objectives are no longer consistent with its original educational, charitable purposes, then the funds of this organization shall be transferred to the Associated Students, Inc., California State Polytechnic University, Pomona, general fund. MEMBERSHIP CATEGORIES OF MEMBERSHIP SECTION 1.1 PENDING MEMBER A pending member is one who has not yet completed orientation, participated in leadership training day, attended three (3) speaker broadcasts, attended three (3) success networking team meetings, and completed induction. Pending members may attend and receive many of the same benefits of active members as outlined in the National Society Member Passport excluding resume recognition, letter of recommendation, and scholarships.
Pending members are not allowed to run for an executive board position unless in the founding year of a chapter or for the next school year pending completion of membership requirements. Pending members must have a minimum academic GPA of 2.0. Pending members will pay yearly dues of $10 to the local chapter per academic year during the induction period. SECTION 1.2 MEMBER A member is one who has completed orientation, participated in leadership training day, attended three (3) speaker broadcasts, attended three (3) success networking team meetings, and completed induction. Members receive all benefits as outlined in the National Society Member Passport. Members are allowed to vote on event activities. Members are allowed to run for any executive board position and cannot be removed from the position unless he or she fails to complete the requirements of the particular office and it is voted on by the executive board members with a two-thirds (2/3) vote. Members must have a minimum academic GPA of 2.0. Members must pay a one-time membership fee of $85 to receive the benefits of membership. Active members will pay yearly dues of $10 to the local chapter per academic year during the induction period Active members must attend 2 general meetings per quarter. SECTION 1.3 ALUMNI MEMBER An alumni member is one who was classified as a member while at California State Polytechnic University, Pomona, and successfully completed all membership requirements. SECTION 1.4 HONORARY MEMBER An honorary member status can be awarded to faculty, staff, or and/or administration based on exemplary service to the chapter as outlined by the executive board. No students are able to become honorary members because they all have equal opportunity to become members through the completion of membership requirements. ELIGIBILITY REQUIREMENTS Active members must be members of the Associated Students, Inc. at California State Polytechnic University, Pomona..1 PENDING MEMBER A pending member is one who has not yet completed orientation, participated in leadership training day, attended three (3) speaker broadcasts, attended three (3) success networking team meetings, and completed induction.
Pending members must have a minimum academic GPA of 2.0. Pending members will pay yearly dues of $10 to the local chapter per year. Pending members must attend 2 general meetings per quarter..2 MEMBER A member is one who has completed orientation, participated in leadership training day, attended three (3) speaker broadcasts, attended three (3) success networking team meetings, and completed induction. Members must have a minimum academic GPA of 2.0. Members must pay a one-time membership fee of $85 to receive the benefits of membership. Active members will pay quarterly dues of $10 to the local chapter per year. Active members must attend 2 general meetings per quarter..3 ALUMNI MEMBER An alumni member is one who was classified as a member while at California State Polytechnic University, Pomona, and successfully completed all membership requirements..4 HONORARY MEMBER An honorary member status can be awarded to faculty, staff, or and/or administration based on exemplary service to the chapter as outlined by the executive board. No students are able to become honorary members because they all have equal opportunity to become members through the completion of membership requirements. SECTION 3 ARTICLE V SECTION 1 SUSPENSION A member may be suspended from the organization per violation of any and all school regulations and policies. Additionally, a member who is also an acting executive board member may be suspended from the executive board position and membership if he or she fails to meet minimum membership and executive board position requirements. Executive board position requirements are listed below and may differ between the positions. A member may be sus pended or removed for the above stated reasons following a hearing by the membership of the organization where a two-thirds (2/3) vote is required for suspension. OFFICERS CATEGORIES OF OFFICERS PRESIDENT(S) VICE PRESIDENT(S) SECRETARY TREASURER COORDINATOR PUBLICITY CHAIR
FUNDRAISING CHAIR INFORMATION TECHNOLOGY COORDINATOR SOCIETY EVENTS CHAIR SOCIAL EVENTS CHAIR MEMBERSHIP OUTREACH COORDINATOR MEMBER PROGRESS COORDINATOR COMMUNITY SERVICE CHAIR DUTIES All Duties can be viewed in the Executive Board Manual, which is available per request through the President and Advisor..1 PRESIDENT Recruit and lead Executive Board Work with advisor to gather specific materials necessary for events Participate in monthly success coaching meetings with a national representative Attend monthly Student President Conference Calls Hold two executive board meetings per month Create agenda based on current issues and events, including preliminary topics emailed by other board members at least three (3) days before. Agenda must be sent out to Executive Board at least twenty-four (24) hours before date of meeting. Provide resources for presenting Orientation and create working timeline with executive board Coordinate necessary equipment and provide materials Day of Event: Test reserved equipment Coordinate necessary equipment to present instructional video to members Coordinate event timeline with executive board Oversee SNT Coordinator responsibilities Attend at least one student SNT meeting Ensure two (2) board members are at the 1st SNT student meetings Test reserved equipment Facilitate discussion after the speaker broadcast and collect feedback
Create Induction Planning Committee Verify completion of Membership requirements at least two weeks prior to Induction and send progress reports two (2) months before induction to verify students are on track to completion of requirements.2 VICE PRESIDENT Acting President during absence of elected President Participate in President requirements if President is unable to attend Oversee Committee Chairs and provide necessary tools and equipment Attend at least two (2) executive board meetings per month Facilitate meetings in absence of President Assist President in facilitation of Orientation Assist SNT Coordinator in dividing pending members into their SNT groups Assist President in facilitating training activities, or act in position of President if the President is absent Attend at least one SNT student meeting to ensure team participation Facilitate speaker events in President s absence Assist President in forming an Induction Committee.3 SECRETARY Record minutes at Executive Board Meetings Take attendance at all Society events that are necessary to complete the membership requirements Enter attendance online Send email reminders about upcoming events and scholarship deadlines Participate in Student President Conference Call if both President and Vice President are absent
Attend at least two (2) board meetings per month Record minutes and email a copy to all executive board members within twenty-four (24) hours of meeting Help SNT Coordinator divide students into SNT groups Lead registration and check-in process for new students Take attendance or arrange for attendance completion Assist in speaker broadcast facilitation Take attendance or arrange for attendance completion.4 TREASURER Create and maintain bank account for chapter on-campus or with bank Attend any Associated Students, Inc. financial meetings Create and manage National Dues budget and local expenses Work with Fundraising Chair to assess funds needed to support chapter Collect and follow-up on local membership dues if applicable Attend at least two (2) board meetings per month Prepare budget report for each meeting and collect reimbursement receipts from executive board members when necessary Help SNT Coordinator divide students into SNT groups
Facilitate speaker events when necessary Assist President in the absence of Induction Committee.5 SUCCESS NETWORKING TEAMS COORDINATOR Reserve rooms or approve of outside meeting space for 1st three (3) SNT meetings for each group Collect attendance from each SNT group and remind students to submit SNT reflection online within twenty-four (24) hours of meeting Send email reminders and follow-ups to ensure completion of online student SNT reflections Help facilitate first SNT meetings for all groups Create schedule for Executive Board assistance in SNT group facilitation Attend at least two (2) board meetings per month Report on SNT progress Prepare SNT sign-up sheets and divide students into SNT groups Facilitate development of a team name for each group Assist in event facilitation.6 PUBLICITY CHAIR Oversee Publicity Committee Advertise Society and chapter events Create fliers, press releases, and email promotions for campus-wide information Work with IT Coordinator to create and maintain a potential website or newsletter for members Attend at least two (2) board meetings per month and acquire promotional needs from other executive board members
Advertise Orientation prior to event Assist SNT Coordinator as needed Recruit Publicity Committee Promote all Society events Facilitate speaker events when necessary Assist President in the absence of Induction Committee.7 FUNDRAISING CHAIR Oversee Fundraising Committee Develop and implement fundraisers for chapter Attend at least two (2) board meetings per month Report on upcoming fundraisers Help SNT Coordinator divide students into SNT groups Recruit Fundraising Committee s.8 INFORMATION TECHNOLOGY COORDINATOR
Create chapter email address Design and maintain chapter website or newsletter emailing with Publicity Chair Form a Facebook group with Publicity Chair Work with IT and AV departments on campus to deal with tech issues and equipment reservations Supply all events with proper IT equipment and manage equipment during events Attend at least two board meetings per month Report on Tech updates Test and run technology during event Assist SNT Coordinator as necessary Test and run technology during event Reserve, test and run all technology during event Assist in event facilitation if necessary Test and run all technology during event.9 SOCIETY EVENTS CHAIR Oversee Society Events Committee Reserve rooms and coordinate set-up for all Society-based membership events Handle food ordering if supplying refreshments Attend at least two (2) board meetings per month Report on society event updates
Reserve room Assist SNT Coordinator in necessary Recruit Society Events Committee Reserve room Reserve room Facilitate event if necessary Reserve room.10 SOCIAL EVENTS CHAIR Oversee Social Events Committee Plan and implement social events Reserve rooms and coordinate set-up for non-society events Attend at least two (2) board meetings per month Report on social event updates Help SNT Coordinator if necessary Recruit Social Events Committee
.11 MEMBERSHIP OUTREACH COORDINATOR Recruit and oversee Membership Outreach Committee of at least five (5) people Reserve table or booth at campus involvement fairs to promote chapter and membership Have at least two committee members at all Society events to welcome members and non-members Divide member list among committee to establish and maintain a relationship with approximately 20 members Create an outreach timeline with committee Attend at least two (2) board meetings per month Report on Membership Outreach updates Facilitate introduction Assist SNT Coordinator if necessary Plan introduction.12 MEMBER PROGRESS COORDINATOR Monitor progress of members towards the induction process Provide members with progress reports every quarter Membership credit must be updated within 48 hours of said event Attend at least two (2) board meetings per month Report on Membership Outreach updates Facilitate introduction
Assist SNT Coordinator if necessary Plan introduction.13 COMMUNITY SERVICE CHAIR Oversee Community Service Committee Establish partnerships with service organizations on campus and in community Offer a variety of events and projects for members Keep attendance of member involvement Apply for chapter awards Attend at least two (2) board meetings per month Report on community service updates Assist SNT Coordinator as necessary Recruit Community Service Committee SECTION 3 ELIGIBILITY
At the time of assuming office and during tenure in office, an elected officer must meet all of the eligibility requirements as stated by the University. He/she will sign a Statement of Eligibility form when assuming office, and thereafter will accept the responsibility of monitoring his/her own grades and unit load to meet these requirements each quarter he/she is in office. SECTION 4 ARTICLE VI SECTION 1 SECTION 3 SECTION 4 REMOVAL FROM OFFICE An officer may be removed from office if that person neglects the duties of their position or violates the organization s bylaws. In order to remove an officer from an elected position, an officer must recommend the removal from office at officer meeting or a special meeting, following the club meeting bylaws, Article VII. A minimum of one week must pass before the vote can be cast to remove the officer. The officer in question will be notified in writing of the removal from office recommendation, and will be invited to defend their position. A vote will be taken at this meeting; all officers are allowed one vote. Majority vote decisions are final and non-reversible. Once an officer is removed from office, the procedure for filling a vacancy, Article VI, Section 5, entitled Vacancies, will be implemented. ELECTIONS NOMINATIONS Nominations can be made by any member at any time, but must be received at least one month prior to the end of the year election and at least two weeks prior to a special election during the year for an unoccupied position. Once nominated, the person nominated must fill out an Executive Board Member application for the position for which the nomination was made. Nominations for positions already occupied cannot be made until Elections at the end of each school year for the upcoming year. Once the applications have been received and reviewed by the current board members, an election will occur. TIME OF ELECTION Elections will take place during Spring quarter. The nomination and application filing period is between April 10 and April 20. The candidate campaigning period is then from April 21 to April 25, and elections are to be held prior to May 1. Candidates can only use campaign methods approved by ASI and school regulations, and any violations can result in membership suspension or revoking if necessary. PROCEDURE Officers are elected by secret ballot cast at a specific election meeting open to all members. Candidates need a plurality to secure the position, and any ties in voting will turn over to the Executive Board members to break the tie during a closed round of voting. The Advisor will be responsible for tallying the votes. ASSUMPTION OF OFFICE Officers elected in the end of the year election will assume office at the beginning of the next school year in the Fall Quarter. Newly elected officers will be titled as a
Transition Officer for the officer position elected to during the end of the school year in Spring Quarter to learn and understand the position. Officers elected during the school year to fill an unoccupied position will assume office immediately. SECTION 5 ARTICLE VII SECTION 1 ARTICLE VIII ARTICLE IX SECTION 1 VACANCIES Any vacancies will be filled using a special election during the school year. Nominations must be received within two weeks of notification of position opening, and election will take place two weeks later. The election will take place using a secret ballot cast at a special election meeting open to all members. Candidates need a plurality to secure the position. Ties will turn over to the Executive Board members to break the tie during a closed round of voting. The Advisor will be responsible for tallying the votes. MEETINGS REGULAR MEETINGS Regular meetings will be held on alternate Tuesday evenings at 7:00 pm and Friday afternoons at 1:00pm. SPECIAL MEETINGS A quorum must be present at all special meetings and only the business for which a special meeting is called may be transacted at the meeting. Special meetings may be called by any Executive Board member, and that member must notify all Executive Board members and regular members of the meeting time, place, and purpose at least three (3) days prior to the meeting. QUORUM A quorum is dictated as 15% of the members. COMMITTEES ELIGIBILITY At the time of assuming responsibility for a committee and during tenure in office, a committee chair must meet all the eligibility requirements as stated by the university. COMMITTEE.1 PUBLICITY CHAIR COMMITTEE Publicity Chair Committee members are chosen from any members and can be selected based on first come, first served student interest. A Publicity Chair Committee member must assist the Publicity Chair in all duties as dictated in Article V, Section 2.6..2 FUNDRAISING CHAIR COMMITTEE Fundraising Chair Committee members are chosen from any members and can be selected based on first come, first served student interest. A Fundraising Chair
Committee member must assist the Fundraising Chair in all duties as dictated in Article V, Section 2.7..3 SOCIETY EVENTS CHAIR COMMITTEE Society Events Chair Committee members are chosen from any members and can be selected based on first come, first served student interest. A Society Events Chair Committee member must assist the Society Events Chair in all duties as dictated in Article V, Section 2.9..4 SOCIAL EVENTS CHAIR COMMITTEE Social Events Chair Committee members are chosen from any members and can be selected based on first come, first served student interest. A Social Events Chair Committee member must assist the Social Events Chair in all duties as dictated in Article V, Section 2.10..5 MEMBERSHIP OUTREACH COORDINATOR COMMITTEE Membership Outreach Coordinator Committee members are chosen from any members and can be selected based on first come, first served student interest. A minimum of five (5) members must be in the committee to properly facilitate the functions of the Membership Outreach Coordinator. A Membership Outreach Coordinator Committee member must assist the Membership Outreach Coordinator in all duties as dictated in Article V, Section 2.11..6 COMMUNITY SERVICE CHAIR COMMITTEE Community Service Chair Committee members are chosen from any members and can be selected based on first come, first served student interest. A Community Service Chair Committee member must assist the Community Service Chair in all duties as dictated in Article V, Section 2.12. ARTICLE X ARTICLE XI SECTION 1 DUES The treasurer is responsible for authorizing a vote of general membership, and verifying and collecting the payment of National dues once membership has been established with the help of member progress chair and president. ADVISOR ELIGIBILITY The National Society of Leadership and Success shall have an advisor over 21 years of age who shall be a full-time member of the faculty, administration, or staff of the California State Polytechnic University, Pomona. The advisor may not be on leave of absence at any time during his/her term of appointment. SELECTION AND APPOINTMENT After an advisor has been nominated by the organization and approved by his/her Department Head, final approval and actual appointment will be made by the Director, Office of Student Life. If the advisor is the Department Head, then the
immediate supervisor would also need to approve before final appointment is made by the Director of Student Life. SECTION 3 DUTIES The advisor s responsibilities include attendance and participation in as many organizational meetings and activities as is practical, signing all forms related to the scheduling of activities and the disbursement of funds, and the other duties outlined in Office of Student Life s Advisor s Guide. An advisor for the National Society of Leadership and Success is responsible for: Reading and exploring information about the Society from the website and manual Work with Student President to complete all necessary assignments and supply requests Read and comment on each SNT submission Be a support to the President Help organize Society events using administrative power to facilitate scheduling and stick to procedural regulations Attend monthly Presidential Conference call ARTICLE XII SECTION 1 SECTION 3 AMENDMENT MEANS OF AMENDMENT Amendments can be made to these by-laws during any official chapter meeting, and must receive a two-thirds (2/3) vote to pass any amendments. A proposal for amendment must be filed at a meeting, and then a vote on the amendment must occur at the next meeting. APPROVAL All amendments to this Charter shall be filed with Office of Student Life, submitted with the Change of Amendment Form, indicating the date and method of adoption. Revisions shall be incorporated into a fully revised copy of the charter. Any amendment(s) which change(s) the purpose or intent of the organization or substantively modify the Charter s provisions shall be approved by the University before taking effect. COMPLIANCE This charter shall not conflict with the By-Laws of the Associated Students, Inc., or with the policies and regulations of the California State Polytechnic University, Pomona, the Trustees of the California State University and Colleges, or the State of California. Any stipulations applying to all chartered organizations made by the university shall be considered to be immediately enforceable, whether contained in these Charter Provisions or not.