428 August 23, 2010 The City Commission of the City of Plant City, Florida met in a regular session pursuant to laws and rules of said Commission at the City Hall of said City, the regular meeting place of the Commission at 7:32 p.m., on August 23, 2010. The meeting was called to order by Mayor-Commissioner Raulerson and present were the following: Mayor-Commissioner Daniel D. Raulerson, presiding and the following named Commissioners Rick A. Lott, Michael S. Sparkman, Mary Y. Thomas Mathis and Vice-Mayor William D. Dodson. Also present were: Gregory Horwedel, City Manager; Kenneth W. Buchman, City Attorney; Kerri J. Miller, City Clerk; Mike Karr, Assistant to the City Manager; Jim McDaniel, Community Services Director; Officer Trent Eckard and Officer Signe Polk, Sergeants-at-Arms. Members of the media and public were present. FALLEN SOLDIER PRIVATE FIRST CLASS PAUL O. CUZZUPE: Mayor-Commissioner Raulerson offered condolences to the family and a moment of silence was given in honor of Army Private First Class Paul O. Cuzzupe, who was killed in Afghanistan on August 8, 2010. The invocation was given by Father Tom Thoeni, St. Peter s Episcopal Church and the audience joined in the Pledge of Allegiance to the Flag. CONSENT AGENDA: The following items were considered: RESOLUTION NO. 142-2010 - MINUTES OF REGULAR MEETING OF AUGUST 9, 2010: OF PLANT CITY, FLORIDA, APPROVING THE MINUTES OF THE REGULAR COMMISSION MEETING ON AUGUST 9, 2010. RESOLUTION NO. 143-2010 MODIFICATION AGREEMENT CDBG PROGRAM: OF PLANT CITY, FLORIDA, APPROVING A SECOND MODIFICATION TO INTERLOCAL AGREEMENT WITH HILLSBOROUGH COUNTY, FLORIDA RELATING TO FUNDING AFFORDABLE HOUSING INITIATIVES AND PUBLIC FACILITY CONSTRUCTION UNDER THE COMMUNITY DEVELOPMENT BLOCK GRANT, AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT ON BEHALF OF THE CITY. RESOLUTION NO. 144-2010 MCINTOSH PROPERTY LICENSE AGREEMENT: OF PLANT CITY, FLORIDA, APPROVING A LICENSE AGREEMENT WITH SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT RELATING TO GROUNDWATER MONITORING WELLS AT MCINTOSH PROPERTY AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT ON BEHALF OF THE CITY.
429 RESOLUTION NO. 145-2010 GRANTS FOR GORDON FOOD SERVICE DRIVE IMPROVEMENTS: OF PLANT CITY, FLORIDA, APPROVING AN AGREEMENT WITH STATE OF FLORIDA OFFICE OF TOURISM, TRADE AND ECONOMIC DEVELOPMENT, AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT ON BEHALF OF THE CITY. RESOLUTION NO. 146-2010 REAPPOINTMENT SAFETY EMPLOYEES PENSION TRUST FUND: OF PLANT CITY, FLORIDA, PURSUANT TO SECTION 2-528, PLANT CITY CODE, REAPPOINTING RALPH SHOPE AS A MEMBER OF THE BOARD OF TRUSTEES OF THE SAFETY EMPLOYEES PENSION TRUST FUND. RESOLUTION NO. 147-2010 BID LICENSE PLATE RECOGNITION SYSTEM: OF PLANT CITY, FLORIDA, AUTHORIZING THE PURCHASE AND INSTALLATION OF FOUR LICENSE PLATE RECOGNITION SYSTEMS AND RELATED EQUIPMENT FROM ELSAG NORTH AMERICA, LLC UNDER THE CONTRACT WITH NATIONAL ASSOCIATION OF STATE PROCUREMENT OFFICIALS IN ACCORDANCE WITH SECTION 2-143(7), PLANT CITY CODE. RESOLUTION NO. 148-2010 MISS FLORIDA 2010 JACLYN RAULERSON: OF PLANT CITY, FLORIDA, HONORING JACLYN RAULERSON, MISS FLORIDA 2010. After consideration, motion was made by Commissioner Sparkman and seconded by Commissioner Lott to approve the Consent Agenda. The following voted: YEA: Commissioners Lott, Thomas Mathis, Sparkman, Vice-Mayor Dodson and Mayor-Commissioner Raulerson. Thereupon, Resolutions No. 142-2010, 143-2010, 144-2010, 145-2010, 146-2010, 147-2010 and 148-2010 were declared duly certified, adopted and passed. PRESENTATION JACLYN RAULERSON MISS FLORIDA 2010: Mayor-Commissioner Raulerson read and presented Jaclyn Raulerson with a resolution recognizing her accomplishments achieving the title of Miss Florida 2010. Jaclyn thanked everyone for their support and confidence in her. PRESENTATION HONORING THE LATE ATTORNEY WARREN CASON: Mayor-Commissioner Raulerson read and presented the Cason Family with a proclamation honoring the life and memories of Attorney Warren Cason. 1. Workshop CITY MANAGER REPORT FOR CITY COMMISSION MEETING AUGUST 23, 2010 September 13 5:00 p.m. Budget Workshop
430 2. 1602 East Baker Street - Phase II Environmental Site Assessment Update On July 25, 2010, a task order to perform a Phase II environmental site assessment of the former service station and convenience store located at 1602 East Baker Street was issued to PPM Consultants, Inc. of Orlando, Florida, under the contract awarded for the provision of assessment services of petroleum sites. In order to get a detailed assessment of the site, permission was obtained from the U. S. Environmental Protection Agency (EPA) to remove one 10,000 gallon and three 3,000 gallon underground storage tanks. The tanks have been dug up and removed from the site. Approximately 70 cubic yards (~98 tons) of contaminated soil under the tanks was excavated and the area backfilled with clean fill. After obtaining the soil pre-burn lab results, which are needed for the soil disposal, the soil will be removed from the site by Friday, August 27. The total cost for assessment services, including sampling of the soil and groundwater; removal and disposal of the tanks, fuel dispensers, concrete island and contaminated soil; and preparation of the Phase II report is $38,483.85. This work was accomplished with funds from the EPA Brownfields Assessment Grant program. Staff has been informed that the prospective purchasers of the site will be applying for a permit to demolish the existing building along with plans to redevelop the site. 3. Water Reclamation Facility Consent Order Status Update In June, the City and the Florida Department of Environmental Protection entered into the Second Amendment to the Consent Order for the Water Reclamation Facility (WRF). The amendment provided the City with additional time to demonstrate compliance with toxicity standards for Ceriodaphnia dubia (water flea). The amendment includes two criteria that must be satisfied in order for the City to close the Consent Order, as follows: 1. The City s effluent must pass 8 of 9 consecutive chronic toxicity tests for Ceriodaphnia dubia. As of the July toxicity test, the City has met the criteria for passing 8 of 9 consecutive tests. The City must continue to conduct toxicity testing and must satisfy the 8 of 9 criteria through closure of the Consent Order. 2. By October 31, the City must complete a list of operation and maintenance oriented projects. Staff anticipate completion of these projects by October 1; the current status of each project is summarized below: Installation of weir and baffle covers in secondary clarifiers Installation of filter covers Installation of ORP meters for improved SO2 monitoring Installation of a flow meter for pacing of chlorine feed system, including modification of the pipe system between the filters and chlorine contact chambers Completion of a compound loop control system (flow and concentration) for SO2 feed Operational control setpoint changes and procedures for reject pond return flow during extreme low flow periods 50% Complete 100% Complete 90% Complete 90% Complete 60% Complete 100% Complete These projects were estimated to cost up to $270,000 to complete. Utilities Maintenance Division staff has completed approximately 75% of the work, including purchase of nearly all the necessary materials and equipment, for well under 50% of the budgeted amount. Utilities Maintenance staff expertise in construction, fabrication, and instrumentation and control systems has proven to be a very valuable asset and essential to the timely and cost effective completion of this work. Some photos of the work in progress are provided in an attachment.
431 4. Recreation & Parks Maintenance Building CIP Projects 220 and 223 were combined and used to complete the Recreation & Parks Maintenance Building project located at 1710 East Park Road, behind Plant City Stadium. The building is 50 x 200 (10,000 square feet) and is divided into four crew areas to house the Landscape, Tree Trimming, MMS (Dr. Martin Luther King, Jr., Marie B. Ellis, and Snowden Parks) and I-4 Landscape crews. Each crew area includes a foreman s office, break room and restrooms. Total budget was $531,468 and when completely finished, it will be under budget. 5. Hillsborough County Animal Services Reduced Hours of Operation Beginning August 31, Hillsborough County Animal Services is planning to reduce their night operations capability. At that time, only one Animal Control Officer (ACO) will be on call from 6:00 p.m. to 7:00 a.m., seven days a week. Regular daytime operations will continue daily from 7:00 a.m. to 6:00 p.m. The on-call after-hours ACO will respond to the following calls from law enforcement agencies only: 1. For request for assistance and backup from Law Enforcement Officers (ACO pager numbers will be provided to law enforcement agencies); and 2. Calls reporting animal bites that have resulted in severe injury to a person. To further reduce operational expenses, the Animal Services telephone answering service vendor will no longer be available to receive calls from citizens between 6:00 p.m. and 7:00 a.m. 6. Employee Recognition Officer Ahmed Elsedoudi PCPD Employee of the Month for July. In recognition of his self-initiated traffic stop of a vehicle found to be stolen. During his investigation, 15 grams of Methamphetamine and several firearms were uncovered. 7. Monthly Report on Purchases Local Area Purchases Invoices Charged in July, 2010 Number $555,018 920 Year-to-Date (10/01/09 thru 9/30/10) $5,881,976 7,307 Out of Local Area Purchases Invoices Charged in July, 2010 Number $829,047 652 Year-to-Date (10/01/09 thru 9/30/10) $10,485,145 7,392 8. Departmental Monthly Reports Fire Rescue for July 2010 2009 Total Calls 351 357 Structure Fires 1 2 Total Fires 16 10 Fire Loss $4,850 $23,475
432 Rescue & EMS Incidents 280 269 EMS Transports 231 208 ALS - 159 138 BLS - 71 70 Other - 1 Police Department for July 2010 2009 Docket Charges 947 735 Complaints Investigated 7,321 5,174 Accidents Investigated 89 107 Miles Patrolled 62,418 60,008 General Services Division for July Building Repairs 112 Furniture Manufactured 0 Locksmithing Key Cuts 30 Locksmithing Lock Repairs and Installations 22 Maintenance Call Outs (After Hours) 4 New Construction 1 Total Services 169 Preventative Maintenance 47.0 Code Inspection Report CODE INSPECTIONS July 2010 (FY 2009-10) CURRENT MONTH PRIOR YEAR MONTH Type of Action # of Actions Cumulative YTD # of Actions Cumulative YTD Code Inspections - Initial 310 2,196 459 2,055 Trash / Debris 7 129 10 85 Public Nuisance / Weeds 45 178 52 142 Inoperable Vehicles 10 74 10 68 Illegal Signs 219 1,195 356 1,292 All Other 29 620 31 468 Code Inspections - Follow-Up 131 1,239 97 2,835 Trash / Debris 11 116 10 120 Public Nuisance / Weeds 92 657 70 234 Inoperable Vehicles 7 68 9 120 Illegal Signs 0 3 0 9 All Other 21 395 8 209 Notices of Violation / Citations 79 422 100 521 Trash / Debris 2 28 1 24 Public Nuisance / Weeds 67 298 86 172 Inoperable Vehicles 5 14 3 30 Illegal Signs 0 9 4 5 All Other 5 73 6 145 Code Board Cases 0 17 4 47 Lots Mowed 0 22 16 60 Buildings Condemned 0 5 1 8 Buildings Demolished 0 0 0 13 TOTAL ACTIONS 520 3,901 677 5,539 % CHANGE / PRIOR YEAR -23.2% -29.6% NOTES 1. "Year" means fiscal year; begins October 1 each calendar year and ends September 30 the follow ing calendar year. 2. "Cumulative YTD" includes all current & prior month totals for the respective fiscal year. 3. "% Change" is the net percentage increase or decrease from the prior fiscal year's monthly and cumulative totals.
433 Library Department for July Information Service Library Programs Reference Services 10,900 Programs 30 Internet/PC Users 9,688 Attending 1,183 Circulation Meeting Room Use July 2010 38,818 Groups 11 July 2009 38,961 Audience 180 Patron Registration Library Attendance 28,725 July 2010 353 CITY ATTORNEY REPORT: City Attorney reported that the issue with property adjacent to Edith Best s residence had been resolved. COMMISSIONER THOMAS MATHIS COMMENTS: Commissioner Thomas Mathis commended staff on the Laura Street Project. COMMISSIONER SPARKMAN COMMENTS: Commissioner Sparkman reported that there are fallen tree limbs and overgrown grass along Timberlane Drive and Alexander Street and requested staff attention to the matter. VICE-MAYOR DODSON COMMENTS: Vice-Mayor Dodson requested an update on the Alexander Street and Mendonsa Road Improvements Project. MAYOR-COMMISSIONER RAULERSON COMMENTS: Mayor-Commissioner Raulerson gave accolades to Jim McDaniel, Community Development Director on his efforts with the Laura Street Improvements Project. ORDINANCE NO. 25-2010 AMENDMENT TO THE BUDGET: The following entitled ordinance was read: AN ORDINANCE APPROPRIATING MONIES FROM THE VARIOUS FUNDS OF THE CITY FOR THE GENERAL OPERATION OF THE CITY AS SUPPLEMENTARY TO THE APPROPRIATIONS PROVIDED IN ORDINANCE 26-2009. After consideration, motion was made by Commissioner Lott and seconded by Vice- Mayor Dodson to adopt the ordinance. Upon roll call, the following voted: YEA: Commissioners Lott, Sparkman, Thomas Mathis, Vice-Mayor Dodson and Mayor-Commissioner Raulerson. NAY: None. Thereupon, Ordinance No. 25-2010, was declared duly certified, adopted and passed. CITIZEN S COMMENTS: George Newman, 702 Foxgate Drive, congratulated Jaclyn Raulerson on her achievements.
434 There being no further business to legally come before the Commission, the meeting was adjourned at 8:10 p.m. ATTEST: Kerri J. Miller City Clerk Daniel D. Raulerson Mayor-Commissioner