THE CORPORATION OF HALDIMAND COUNTY COUNCIL IN COMMITTEE MINUTES Date: Time: Location: COUNCIL PRESENT STAFF PRESENT February 27, 2018 9:30 A.M. Haldimand County Central Administration Building Council Chambers K. Hewitt, Mayor L. Bartlett, Councillor C. Grice, Councillor R. Shirton, Councillor B. Corbett, Councillor D. Boyle, Chief Administrative Officer K. General, General Manager, Corporate Services T. Haedrich, Director, Engineering Services H. Hanly, General Manager, Community Services C. Manley, General Manager, Planning & Economic Development P. Mungar, General Manager, Public Works M. Evers, Manager, Planning & Development M. Ferris, Planner J. Gallagher, Manager, Emergency Services/Fire Chief M. Merritt, Treasurer J. Miller, Planner L. Romanuk, Manager, Economic Development & Tourism A. Taylor, Planning Technician E. Eichenbaum, Clerk CALL TO ORDER Councillor Shirton called the Council in Committee meeting to order at 9:33 a.m. ROLL CALL The Mayor and all Members of Council were in attendance except Councillor Dalimonte who was attending the OGRA Conference and Councillor Morison who was absent due to personal reasons. 1
DISCLOSURES OF PECUNIARY INTEREST Councillor Shirton declared a Disclosure of Pecuniary Interest with respect to CS-FI-03-2018 Application for Assessment and Tax Adjustments as of February 2018 by virtue of his personal application for a tax adjustment. PUBLIC MEETINGS FOR PLANNING APPLICATIONS Councillor Shirton, Vice Chair of Planning and Economic Development, assumed the Chair for this portion of the meeting. Prior to commencing the public meeting, the Chair explained the meeting, delegation and appeal process. He noted that decisions made by Committee at this meeting would be given final consideration at the March 5, 2018 Council meeting. APPLICATIONS: 1 PED-PD-08-2018 Zoning By-law Amendment To Permit Year-Round Residential Use Brown J. Miller presented the report. Corey Schilstra, agent for the proponent, was present to respond to questions. Denise Georgian expressed concerns regarding drainage, septic and sewers. She also noted the need for green space, a berm to facilitate drainage and a privacy fence. Dennis Grimm, a resident on Stonehaven Road, spoke to drainage concerns. Lavarre Taylor expressed concerns regarding drainage throughout the neighbourhood. She also expressed concern about the future use of a right-of-way next to her home. There being no one else present to speak either for or against this application, deliberations concluded with the introduction of the following recommendation. Recommendation 1 1. THAT Report PED-PD-08-2018 Zoning By-law Amendment to Permit Year- Round Residential Use Brown be received; 2. AND THAT application PLZ-HA-2017-215 to amend the Zoning By-law 1-DU 80 to re-zone lands from Agriculture with Special Provision 37.4 to Seasonal Residential-Holding (RS-H) and to add a special provision to permit year-round residential use and to recognize an existing frontage deficiency be approved for reasons outlined in Report PED-PD-08-2018; 2
3. AND THAT the By-law attached to Report PED-PD-08-2018 be presented for enactment; 4. AND THAT the Holding (H) provision removal By-law attached to Report PED- PD-08-2018 be presented for enactment and the General Manager of Planning and Economic Development be granted authority to remove the holding provision when the conditions relating to the matter are satisfactorily addressed; 5. AND THAT the proposal is deemed to be consistent with the Provincial Policy Statement (2014), and the Growth Plan for the Greater Golden Horseshoe. 2 PED-PD-09-2018 Zoning By-law Amendment To Permit Year-Round Residential Use Toarmina J. Miller presented the report. Dennis Grimm noted drainage concerns related to the application. Denise Georgian expressed concerns related to drainage resulting from this application. Lavarre Taylor voiced confidence that due diligence in terms of drainage will be achieved. She also questioned the timelines related to such a project. There being no one else present to speak either for or against this application, deliberations concluded with the introduction of the following recommendation. Recommendation 2 1. THAT Report PED-PD-09-2018 Zoning By-law Amendment to Permit Year- Round Residential Use Toarmina be received; 2. AND THAT application PLZ-HA-2017-214 to amend the Zoning By-law 1-DU 80 to re-zone lands from Agriculture with Special Provision 37.4 to Seasonal Residential-Holding (RS-H) and to add a special provision to permit year-round residential use and to recognize an existing frontage deficiency be approved for reasons outlined in Report PED-PD-09-2018; 3. AND THAT the By-law attached to Report PED-PD-09-2018 be presented for enactment; 3
4. AND THAT the Holding (H) provision removal By-law attached to Report PED- PD-09-2018 be presented for enactment and the General Manager of Planning and Economic Development be granted authority to remove the holding provision when the conditions relating to the matter are satisfactorily addressed; 5. AND THAT the proposal is deemed to be consistent with the Provincial Policy Statement (2014), and the Growth Plan for the Greater Golden Horseshoe. 3 PED-PD-10-2018 Zoning Amendment to Permit a Garden Suite Wright and Ribble A. Taylor presented the report. There being no one else present to speak either for or against this application, deliberations concluded with the introduction of the following recommendation. Recommendation 3 Seconded By: Councillor Corbett 1. THAT Report PED-PD-10-2018 Zoning Amendment to Permit a Garden Suite Wright and Ribble be received; 2. AND THAT application PLZ-HA-2017-203 to pass a temporary use by-law for a period of ten years to permit a garden suite as a second dwelling be approved for reasons outlined in Report PED-PD-10-2018; 3. AND THAT the proposal is deemed to be consistent with the Provincial Policy Statement 2014, Provincial Growth Plan, and other matters of Provincial interest; 4. AND THAT the temporary use by-law attached to Report PED-PD-10-2018 be presented for enactment; 5. AND THAT the Holding H removal by-law attached to report PED-PD-10-2018 be presented for enactment and the General Manager of Planning and Economic Development be granted authority to remove the holding provision when all conditions relating to the matter are satisfactorily addressed; 6. AND THAT the authorizing by-law attached to Report PED-PD-10-2018 be presented for enactment. 4
4 PED-PD-11-2018 Zoning Amendment to Facilitate Residential Infill Harrison Flats Inc.-Caledonia A. Taylor presented the report. Ron Winegard, proponent, provided an overview of the application. There being no one else present to speak either for or against this application, deliberations concluded with the introduction of the following recommendation. Recommendation 4 Seconded By: Councillor Corbett 1. THAT Report PED-PD-11-2018 Zoning Amendment to Facilitate Residential Infill Harrison Flats Inc.-Caledonia be received; 2. AND THAT application PLZ-HA-2017-217 to amend the Town of Haldimand Zoning By-law 1-H 86 to rezone the subject lands from the Urban Residential Type 4 (R4) Zone to the Urban Residential Type 2 Holding (R2-H) Zone and to remove special provision 36.410 be approved for reasons outlined in Report PED-PD-11-2018; 3. AND THAT the By-law attached to Report PED-PD-11-2018 be presented for enactment; 4. AND THAT the Holding (H) Provision By-law attached to Report PED-PD-11-2018 be presented for enactment, and the General Manager of Planning and Economic Development be granted authority to remove the holding provision when all conditions relating to the matter are satisfactorily addressed; 5. AND THAT servicing allocation in the amount of 4.0 m 3 /day of water and 3.6 m 3 /day of wastewater be assigned to the subject proposal; 6. AND THAT the proposal is deemed to be consistent with the Provincial Policy Statement (2014) and the Growth Plan for the Greater Golden Horseshoe and other matters of provincial interest. 5 PED-PD-12-2018 Official Plan and Zoning Amendment to Facilitate Development HML Holdings Ltd.-Cayuga Displays-Cayuga M. Ferris presented the report. Jennifer Mondell, Stantec Consulting, was present to answer questions. Ms. Mondell provided an overview of the public open house held in January concerning this application. 5
John Edelman expressed his appreciation for staff advice throughout the process. There being no one else present to speak either for or against this application, deliberations concluded with the introduction of the following recommendation. Recommendation 5 1. THAT Report PED-PD-12-2018 Official Plan and Zoning Amendment to Facilitate Development HML Holdings Ltd.-Cayuga Displays-Cayuga be received; 2. AND THAT application PLOP-HA-2017-206 to amend the Haldimand County Official Plan to facilitate the introduction of an urban business park be approved for the reasons outlined in Report PED-PD-12-2018; 3. AND THAT the By-law attached to Report PED-PD-12-2018 to adopt the Official Plan Amendment to the Haldimand County Official Plan be presented for enactment; 4. AND THAT application PLZ-HA-2017-207 to amend Zoning By-law 1-H 86 from the Service Commercial (CS) Zone and General Commercial (CG) Zone to a site specific Open Space-Holding (OS-H) Zone and Light Industrial-Holding (ML-H) Zone be approved for the reasons outlined in Report PED-PD-12-2018; 5. AND THAT the Zoning By-law Amendment attached to Report PED-PD-12-2018 to amend the Town of Haldimand Zoning By-law 1-H 86 be presented for enactment; 6. AND THAT the holding provision removal by-law attached to Report PED-PD-12-2018 be presented for enactment, and the General Manager of Planning and Economic Development be granted authority to remove the holding provision when all conditions relating to the matter are satisfactorily addressed; 7. AND THAT the proposal is considered consistent with the Provincial Policy Statement 2014, Provincial Growth Plan 2017 and other matters of provincial interest. 6
PRESENTATIONS AND CONSIDERATION OF RELATED REPORTS Mayor Hewitt assumed the Chair for this portion of the meeting. 1 Jim Bruzzese, BMA Management Consulting Inc. RE: BMA Municipal Study Results Recommendation 6 Seconded By: Councillor Shirton THAT the presentation material from Jim Bruzzese, BMA Management Consulting Inc. Re: BMA Municipal Study Results be received as information. DELEGATIONS AND CONSIDERATION OF RELATED REPORTS 1 CS-FI-03-2018 Application for Assessment and Tax Adjustments as of February 2018 1.1 Patricia Stewart Ms. Stewart provided an overview of her house purchase and subsequent issues related to the taxation of her property. Recommendation 7 Seconded By: Councillor Corbett THAT the correspondence and presentation material from Patricia Stewart Re: CS-FI- 03-2018 dated February 20, 2018 be received as information. 1.2 Joe Muto Mr. Muto spoke to the reduction related to his seasonal property and to the taxation of seasonal properties in general. Recommendation 8 Moved By: Councillor Shirton Seconded By: Councillor Bartlett THAT the correspondence from Joe Muto Re: CS-FI-03-2018 dated February 20, 2018 be received as information. 7
Recommendation 9 1. THAT Report CS-FI-03-2018 Application for Assessment and Tax Adjustments as of February 2018 be received; 2. AND THAT adjustment of taxes, in accordance with Sections 357, 358 and 359 of the Municipal Act, be approved in the amount of $25,560.79 as detailed in Attachment 1 to Report CS-FI-03-2018, with the exception of Roll # 024.005.31700. Recommendation 10 Seconded By: Councillor Bartlett THAT adjustment of taxes, in accordance with Section 357 of the Municipal Act, be approved in the amount of $226.39 for Roll # 024.005.31700 as detailed in Attachment 1 to Report CS-FI-03-2018. 1 Disclosure of Pecuniary Interest 2 Shawn Swayze RE: Public Delivery of Public Service Mr. Swayze introduced his topic through a brief video, and spoke to the importance of public delivery of public services. Recommendation 11 THAT correspondence from Shawn Swayze Re: Public Delivery of Public Service be received as information. DEPARTMENTAL STAFF REPORTS 1 PLANNING AND ECONOMIC DEVELOPMENT BUSINESS Councillor Shirton, Vice Chair of Planning and Economic Development resumed the Chair for this portion of the meeting. 8
1.1 PED-COM-01-2018 Community Halls Policy and Program Revisions Recommendation 12 Moved By: Councillor Bartlett Seconded By: Councillor Corbett 1. THAT Report PED-COM-01-2018 Community Halls Policy and Program Revisions be received; 2. AND THAT the proposed policy and procedure changes to the Community Halls Program be approved; 3. AND THAT these changes be communicated to the community stakeholders and Community Halls Corporations. 1.2 PED-COM-02-2018 Non-Resident Pool Admissions Recommendation 13 Seconded By: Councillor Bartlett 1. THAT Report PED-COM-02-2018 Non-Resident Pool Admissions be received; 2. AND THAT staff be directed to implement the non-resident daily admission fee of $10 per child and $15 per adult at the Caledonia Lions Pool starting in the summer of 2018; 3. AND THAT the revenue generation and any on-going operating costs from the non-resident daily admission fee be monitored and included in the 2019 Operating Budget as a Council Approved Initiative; 4. AND THAT staff be directed to draft the required amendments to the User Fees and Service Charges By-law. Deferred at the March 5, 2018 Council meeting. 1.3 Other Business 9
MOTIONS OF CONSENT Mayor Hewitt resumed the Chair for this portion of the meeting. Recommendation 14 THAT the following motions be approved: 1 CMS-ES-M01-2018 Ambulance Response Time Performance Plan Results for 2017 THAT Memorandum CMS-ES-M01-2018 Ambulance Response Time Performance Plan Results for 2017 be received as information. 2 CS-FI-04-2018 Analysis of Assessment Update THAT Report CS-FI-04-2018 Analysis of Assessment Update be received as information. 3 CS-HR-03-2018 Public Sector Salary Disclosure - 2017 THAT Report CS-HR-03-2018 Public Sector Salary Disclosure 2017 be received as information. 4 PW-WW-01-2018 Annual Water Quality Reports 1. THAT Report PW-WW-01-2018 Annual Water Quality Reports be received as information; 2. AND THAT Council continue to support and endorse Haldimand County s Quality Management System Operational Plan. PRESENTATIONS AND CONSIDERATION OF RELATED REPORTS 1 PED-GM-01-2018 Planning and Economic Development Fourth Quarter Activity and Annual Review Report C. Manley presented the Planning and Economic Development Annual Report. 10
Recommendation 15 Seconded By: Councillor Bartlett THAT Report PED-GM-01-2018 Planning and Economic Development Fourth Quarter Activity and Annual Review Report, and related PowerPoint presentation be received. 2 Community Improvement Plan 10 Year Review L. Romanuk presented the CIP 10 Year Review. Recommendation 16 Seconded By: Councillor Bartlett THAT the presentation material Re: Community Improvement Plan 10 Year Review be received as information. INQUIRIES, ANNOUNCEMENTS AND CONCERNS OF COUNCILLORS 1 The Mayor provided an overview of a meeting held with the County Solicitor and Penny Plunkett in regards to land patents in Cayuga. DEPARTMENTAL STAFF REPORTS (Continued) 1 PUBLIC WORKS BUSINESS Councillor Corbett, Chair of Public Works assumed the Chair for this portion of the meeting. 1.1 PW-ES-02-2018 Existing Stop Signs at Level Rail Crossings By-laws Recommendation 17 Seconded By: Councillor Bartlett 1. THAT Report PW-ES-02-2018 Existing Stop Signs at Level Rail Crossings Bylaws be received; 2. AND THAT the required by-laws be presented for enactment to prescribe the existing stop conditions at ten rail crossings. 1.2 Other Business Concern Re: Quality of Recent Roadwork in Jarvis. 11
2 JOINT SERVICES BUSINESS Councillor Grice, Vice Chair of Joint Services, assumed the Chair for this portion of the meeting. 2.1 Other Business 3 COMMUNITY SERVICES BUSINESS Councillor Bartlett, Chair of Community Services, assumed the Chair for this portion of the meeting. 3.1 CMS-ES-01-2018 Draft MCSCS Regulations on Mandatory Firefighter Certification, Training and Community Risk Assessment Recommendation 18 1. THAT Report CMS-ES-01-2018 Draft MCSCS Regulations on Mandatory Firefighter Certification, Training and Community Risk Assessment be received; 2. AND THAT the Mayor be directed to write a letter to the Ministry of Community Safety and Correction Services to express concerns with additional costs for fire services, and lack of funding from the province related to its proposed regulations related to a mandatory program for firefighter training, and certification and Community Risk Analysis. 3.2 Other Business Positive Comments Re: Staff Response to Recent Flooding and Ice Jams. 4 CORPORATE SERVICES BUSINESS Councillor Grice, Chair of Corporate Services, assumed the Chair for this portion of the meeting. 4.1 Other Business REPORTS FROM SPECIAL PURPOSE COMMITTEES, BOARDS AND COMMISSIONS 12
UNFINISHED BUSINESS NEW BUSINESS INQUIRIES, ANNOUNCEMENTS AND CONCERNS OF COUNCILLORS (Continued) The following items were highlighted: Public Information Centre Re: Sidewalk on Lafayette Street in Jarvis (February 28 th ) CLOSED SESSION ADJOURNMENT Recommendation 19 Moved By: Councillor Bartlett Seconded By: Councillor Shirton THAT this meeting is now adjourned at 3:48 p.m. MAYOR CLERK 13