A. CALL TO ORDER REGULAR SESSION Present: Guests: Absent: Chairperson David Dowrie called the meeting of the Linn Benton Lincoln Education Service District Board of Directors to order at 6:00 p.m. Chairperson Dowrie led the Pledge ofallegiance and introductions were made. Board Members: Terry Deacon, David Dunsdon, Frank Bricker, Roger Irvin and David Dowrie, Jan Doerfler; Staff: Tonja Everest, LBL Superintendent; Jackie Olsen, LBL Chief Financial Officer (CFO); Don Dorman, LBL Assistant Superintendent.; Vicki Harlos, LBL Chief Human Resources Officer (CHRO); and Karen Chandler, Executive Assistant/Board Secretary. Martha Kroessin, Program Administrator, Information Systems; Debbie McPheeters, Program Administrator Early Intervention/Early Childhood Special Education (EI/ECSE) and Morning McCreary, EI/ECSE Specialist, Early Intervention/Early Childhood Special Education program. Heather Search Chairperson Dowrie asked ifthere were any public comments and there were none. B. CLERK'S ITEMS OF BUSINESS 1. Consent Agenda Chairperson Dowrie asked if Board Members would like any item to be removed from the Consent Agenda. No requests were made. *Approval of Regular Board Meeting Minutes from September 11, 2018 *Approval of Personnel Report *Approval of Second Reading of Policy IGAC. Religion and Schools *Approval of Second Reading ofpolicy GCDAIGDDA, Criminal Records Checks/Fingerprinting *Approval of Second Reading of Policy JGBA, Student with Disabilities - Child Identification Procedures Page 1 o/8
*Approval of Second Reading of Policy JGBAH Special Education - Evaluation Procedures *Approval of Second Reading of Policy JGBAJ. Special Education - Appropriate Public Education (FAPE)* * *Approval of Claims Paid for September 2018 * Approval of Out-of-State Travel for Rebecca Henry, School Psychologist, Special Education and Evaluation Services, to attend MTSS: Maximizing Impact Conference on October 16-17, 2018 in Salt Lake City, Utah. Terry Deacon moved to approve the Consent Agenda. David Dunsdon seconded the motion and the motion passed unanimously. C. REPORTS Chairperson Dowrie announced there will be a change in the Report section ofthe Agenda, moving report number one, CPS and PBIS Report from item number one to item number two. Mr. Dowrie also added an item number 5 to the Board section to discuss the Oregon Association ofeducation Service Districts (OAESD) Summit and item number 6 to approve the sale ofthe warehouse. 1. Business Office Matters a. e Visions/ Argos Financial Plan b. September Financial Statement c. ERate Position Ms. Kroessin presented an overview ofthe Argos Program to the Board. Ms. Olsen reviewed the Argos Financial Plan. The report includes audited financial data for 2016-2017, unaudited data for 2017-2018 and projections for the next three fiscal years. Ms. Olsen reports there are some non-component districts who are now purchasing the product. Chief Financial Officer Olsen presented the September 2018 financial statements. Ms. Olsen updated the Board of a new service which has been added this year. An E-Rate specialist has been hired to support districts with identifying allowable projects, writing proposals and Page 2 o/8
filing required forms and documentation with USAC. Examples of work could included increasing wireless capacities or making other network improvements within school buildings. There will be ongoing updates for the Board on this new service throughout the year. This will be funded the first year through revenue generated from other business and technology projects and will gradually become self-supporting. Ms. Olsen reported that three Budget Committee members from Zones 4, 5, and 6 ended their terms on June 30, 2018. She requested the Board to learn if they would be available to reach out to potential Budget Committee members in their zones. Board members agreed and will assist in obtaining new committee members. 2. Collaborative Problem Solving (CPS) and Positive Behavioral Intervention Supports (PBIS) Report Debbie McPheeters, Program Administrator Early Intervention/Early Childhood Special Education (EI/ECSE) and Morning McCreary, EI/ECSE Specialist, Early Intervention/Early Childhood Special Education program present a report on Collaborative Problem Solving (CPS) and Positive Behavioral Intervention Supports (PBIS). Ms. McCreary detailed how the strategies are being implemented and measured in the classroom. The Oregon Department of Education is supporting the implementation of these programs through supplemental grants of $15,000 each. This year a PBIS Leadership team is responsible for coaching the implementation of PBIS in more classrooms and reporting on the fidelity of implementation. Continued training is being offered in Lincoln, Benton, and Linn counties to apply the teaching strategies across counties. Ms. McCreary showed the Child Behavior Rating Scale used to measure improvement in child behaviors during the school year. Another measure of effectiveness of CPS is the Teacher Stress Index. This measurement has demonstrated a decrease in educator's perception of their own stress when dealing with children with problem behaviors. This is due to having better strategies to work with the children and a change in the perception of behavior being a function of lack of skill on the part of the child. Page 3 o/8
3. Strategic Plan Tasks & Activities 4. Proposed South Corvallis Urban Renewal Plan Superintendent Everest reviewed the Strategic Plan tasks and activities for October. Highlights were: Fall District Visits which are underway and will be completed by mid-october; Labor Team Management meetings have been set once a month and the first meeting will be held this week; and the Financial Planning Work Group will meet on October 25 th Superintendent Everest provided the Proposed South Corvallis Urban Renewal Plan to the Board and asked if there were any questions to be brought before the Corvallis City Manager. None were presented. 5. Superintendent's Report a. STEMHub Superintendent Everest provided information about the STEM HUB. In September, the Mid-Valley STEM-CTE Hub partnership was officially approved. Currently, a partnership plan is being submitted to ODE for $75,000 in backbone funding and $100,000 in program funding. LBCC is currently leading the process to hire a STEM HUB Executive Director. In addition, Oregon State University received a 5-year, $1 Million grant from the Howard Hughes Medical Institutes to integrate culturally responsive pedagogy with evidence-based instructional practices in the STEM disciplines as a new part of undergraduate STEM education. A project coordinator is being hired by LBCC. Ms. Everest reported on her attendance at the Sweet Home School Board meeting held October 8, 2018. Highlights included Recognition of Exemplary Student Citizens; Appointment of a high school representative to the Board; and Strategic Plan Mini reports in four areas: Achievement, Thriving Citizens, Thriving Community and Safety. Assistant Superintendent Dorman reported on his attendance at the Central Linn School Board meeting held October 8, 2018. Highlights included discussion oftheir middle school model. The community was presented with a check for $1200 from a local pharmacist for improvement to their track. b. Leadership Council Meeting Superintendent Everest provided the agenda from the Leadership Council meeting which met earlier in the day. Highlights included reviewing and updating the Local Service Plan, best practices in screening hiring applications, and discussions regarding Health Page 4 of8
Insurance Portability and Accountability Act (HIPP A) and Family Education Rights and Privacy Act (FERP A) expectations and training. c. Classified Council Meeting d. VCSA Meeting The agenda from the September 14, 2018 Classified Council was presented to the Board. The Council reviewed the role of Classified Council members and held a discussion on the clarification of Adjusted Time, Compensatory Time, Additional Pay and Approval. The use of '0WL', a video conferencing tool, as a tool for improved participation for distance members was discussed and the Council was updated on Board activities. Superintendent Everest reported on the September 19, 2018 Confederation of Oregon School Administrators (COSA) Off-The Record meeting which was held at Linn Benton Lincoln ESD preceding the Valley Coast Superintendents Association (VCSA) meeting. Attendees met the new member of the COSA Legislative team, Ben Bowman and received a Legislative Session preview. A review was held of COSA Workgroup Legislative Proposals. Following the COSA meeting, the VCSA group convened. Highlights discussed included presentations by Ross Davis, Chronic Absenteeism Coordinator and Brenda Y ahraes, Career and College Collaborative Coordinator. The group set a meeting schedule and priority areas for networking, learning and visits as well as held discussion on the use of the Regional Professional Development funds to best meet district and staff needs. Brian Gardner, Superintendent at Central Linn was appointed to complete the Confederation of Oregon School Administrators (COSA) Zone Director IV term through June 30, 2019. D. POLICIES 1. First Reading Policy CCG, Evaluation of Administrators The first reading of Policy CCG, Evaluation ofadministrators was held. Assistant Superintendent Don Dorman provided information on this policy which adds additional language to the Administrative Evaluation policy requiring that evaluation system aligns with the State Board of Education adopted standards and the Oregon Framework for Teacher and Administrator Evaluations. Page 5 of8
2. Provided for Reference, Policy CCG. Licensed Evaluation Administrators Assistant Superintendent Dorman provided a copy of Policy CCG. Licensed Evaluation -Administrators, as a reference document to changes recommended for Policy CCG. Evaluation of Administrators. 3. First Reading of Policy GCNIGDN. Evaluation ofsta(( The first reading of Policy GCNIGDN. Evaluation o(sta((, was held. Assistant Superintendent Don Dorman provided information on this policy which adds additional language to the Licensed Evaluation policy requiring that evaluation system aligns with the State Board of Education adopted standards and the Oregon Framework for Teacher and Administrator Evaluations. E. BOARD 1. Ratification of Adjusted Language to Article I and Article XVIII of Linn Benton Lincoln/Linn Benton Lincoln Education Association 2017-2019 Collective Bargaining Agreement 2. Component District Board Meeting Visits Schedule The Board reviewed the Ratification of Adjusted Language to Article I and Article XVIII of Linn Benton Lincoln/Linn Benton Lincoln Education Association 2017-2019 Collective Bargaining Agreement. ACTION: Frank Bricker moved to Ratify the Adjusted Language to Article I and Article XVIII of Linn Benton Lincoln/Linn Benton Lincoln Education Association 2017-2019 Collective Bargaining Agreement. Terry Deacon seconded and the ratification was unanimously adopted. Superintendent Everest provided a calendar of dates and times she and Assistant Superintendent Dorman will be visiting component district Board meetings. Ms. Everest invited Board Members to attend. 3. Review Work Group Appointments The Board reviewed the Work Group Appointments of the LBL Board of Directors. Chairperson Dowrie indicated that due to his recent involvement with the OAESD Legislative Policy Committee, he would welcome other Board members to assume any of his Work Group positions. Chairperson Dowrie appointed Board Vice Chair Dunsdon to the Communication Outreach Work Group/ Page 6 o/8
4. Oregon School Board Association (OSBA) Conference 5. Oregon Association of Education Service Districts (OAESD) Summit 6. Warehouse Sale Board members attending OSBA in Portland were given confirmation packets. They will have dinner together on Thursday, November 8, 2018 at 6:00 p.m. The Oregon Association of Education Service Districts (OAESD) Summit will be held on November 8, 2018 at the Downtown Marriott in Portland, Oregon. The agenda was handed out and a count of those attending was held. The Board reviewed documents pertaining to the proposed sale of the warehouse. ACTION: Terry Deacon moved to approve the sale of the warehouse, located at 503 SE Main Street in Albany, Oregon, to close on or before June 15, 2019 and to authorize Superintendent Everest to sign and finalize the sale for Linn Benton Lincoln ESD. Roger Irvin seconded. An individual roll count was taken with all attending members voting to approve unanimously. F. FOR INFORMATION ONLY 1. Professional Development Report 2. Professional Development Report 3. LBL Professional Development Report 4. 2017-2018 Injury/Illness Report 5. LBL Employee Job Descriptions Report A written professional development report by Jennifer Orton, Visually Impaired Teacher with Cascade Regional Program was provided to the Board. Ms. Orton attended the AER International Conference. A written professional development report by Brian Berkley, Systems Engineer II with Network Systems Program was provided to the Board. Mr. Berkley attended the VNW World 2018 Conference. The 2017-2018 LBL Professional Development Report was provided to the Board for review. The 2017-2018 Injury/Illness Report was provided to the Board for review. The LBL Employee Job Descriptions Report was provided to the Page 7 o/8
Board for review. 6. September Appreciations Report 7. The LBL Annual Report to Oregon Department of Education (ODE) The September Appreciations report from Leadership Council was provided as reference to the Board. The LBL Annual Report to Oregon Department of Education (ODE) was provided to the Board for review. ADJOURNMENT Chairperson Dowrie adjourned the meeting at 8:00 p.m. David Dowrie, Board Chairperson Recorded by Karen Chandler, Board Secretary Page 8 o/8