AGENDA THE BOARD OF EDUCATION OF THE EAST CLEVELAND CITY SCHOOL DISTRICT REGULAR BOARD MEETING SHAW HIGH SCHOOL AUDITERIA 7:00 P.M. MONDAY, MARCH 13, 2017 I. PLEDGE OF ALLEGIANCE Chambers Elementary School Students Deana Beckwith Monique Burns Amaya Dennis Eboni McClain DeJon Robinson Daiauna Starks Black History Live Wax Museum AIN T I A WOMAN (CAST) Alexander Andrews Lyndsey Carter Rylee Keys Shawn Brown LaTavia Coleman Emmanuela Quarte Papafio Charleigh Blockson Nyra Frierson Jayla Pittman Eunique Burns Scottland Henderson Journie Ware II. III. ROLL CALL-BY TREASURER APPROVAL OF MINUTES Special Meeting December 7, 2016 Special Meeting February 14, 2017 Special Meeting February 6, 2017 Special Meeting February 17, 2017 Regular Meeting February 13, 2017 IV. COMMUNICATIONS V. DISCUSSION ITEMS
VI. REPORTS OF COMMITTEES A. BUILDINGS AND GROUNDS MS. TIFFANY FISHER DR. MARY E. RICE 2
VI. REPORTS OF COMMITTEES B. EDUCATION MS. EVE LYNN WESTBROOKS DR. UNA H. R. KEENON 1. RESOLUTION TO AUTHORIZE A CONTRACT WITH AND PAYMENT TO TAMARA BARKLEY WHEREAS, Tamara Barkley will provide the GEMS Program Curriculum to girls in grades 6 8 focusing on mentoring, leadership training and personal development to build resilience skill, personify excellence and promote academic improvement. Each building will select twenty participants from Caledonia, Chambers, Mayfair, Superior and Heritage to focus on exploratory learning and literacy through the lens of a commitment to personal responsibility for the 2016-2017 school year; therefore, be it RESOLVED, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $5,000.00 from Title I Fund-572. 2. RESOLUTION TO AUTHORIZE A CONTRACT WITH AND PAYMENT TO CONNACK INC. DBA MAD SCIENCE OF NORTHEAST OHIO WHEREAS, the Connack Inc. dba Mad Science of Northeast Ohio will provide standards' based science enrichment in the form of in class workshops (grades 2-6), after-school laboratory experiments (grades 3-6), and all school assemblies (grades K- 6) at Caledonia, Chambers, Mayfair, Superior and Elementary Summer School; and WHEREAS, Mad Science is designed to complement and enhance the science curriculum, students will participate in inquiry based, captivating lessons, with unique equipment and animated instructors. The students will watch demonstrations, try hands on experiments and create take home models to explicate their learning. This interactive program will take place during the 2016-2017 school year; therefore, be it RESOLVED, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $85,000.00 from Title I Fund-572. 3
VI. REPORTS OF COMMITTEES C. FINANCE DR. MARY E. RICE MS. EVE LYNN WESTBROOKS 1. RESOLUTION TO ACCEPT THE CUYAHOGA COUNTY SERVICE AGREEMENT O.R.C. 3313.843 WHEREAS, the is one of the Districts served by the Educational Service Center of Cuyahoga County (ESCCC), and WHEREAS, the is eligible to receive for the 2017-2019 school year county services pursuant to the Ohio Revised Code, Section 3313.843, and WHEREAS, the services included in the agreement shall be provided under the Educational Service Center s supervision and be reimbursed pursuant to Section 3313.843 of the Ohio Revised Code; therefore, be it RESOLVED, that the accepts the 2017-2019 Cuyahoga County Service Agreement and authorizes the Superintendent or her representative to enter into said agreement with the Educational Service Center of Cuyahoga County, and further be it RESOLVED, that this Board authorizes the Treasurer to encumber and pay funds in the amount of the per pupil cost as indicated in the agreement from the District s State Foundation Fund. 4
2. MOTION TO APPROVE THE PERMANENT APPROPRIATIONS FOR THE 2016-2017 FISCAL YEAR WHEREAS, it is necessary by statute to adopt a permanent appropriations for the East Cleveland City School District of each fiscal year and file it with the Cuyahoga County Auditor, therefore be it RESOLVED, that the appropriation is within the parameters of the estimated revenues and carry-over balances, also to be filed with the Cuyahoga County Auditor, and further be it RESOLVED, that the of the hereby authorizes the Treasurer to file such permanent appropriation. (See exhibit #1) 3. RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR WHEREAS, it is mandatory for a to adopt the Tax Rate Resolution for the tax year 2018; therefore, be it RESOLVED, that the Cuyahoga County Budget Commission has set these rates for the and, be it further RESOLVED, that this authorizes the Treasurer of the East Cleveland City School District to file such Tax Rate Resolution with the Cuyahoga County Budget Commission following adoption by the. (See exhibit #2) 4. RESOLUTION TO CONSIDER THE APPROVAL OF ADVANCES, RETURN OF ADVANCES TO THE GENERAL FUND AND FROM OTHER FUNDS FOR THE 2016-2017 FISCAL YEAR WHEREAS, the following advances are necessary as the East Cleveland City School District awaits the proceeds of project cash requests from the Ohio Department of Education, Office of Grants Management and/or from the collection of student fees 5
Return of Advances: Title I 572-9106 $312,138.10 Classroom Facilities 010-9003 $35,000.00 Classroom Facilities Security Grant 010-9004 $14,000.00 therefore, be it RESOLVED, that the of the hereby authorizes the Treasurer to make such advances, return of advances. 5. RESOLUTION TO AUTHORIZE A CONTRACT WITH AND PAYMENT TO EDUCATIONAL FUNDING GROUP (EFG) WHEREAS, the will enter into a contract with Educational Funding Group (EFG) from March 14, 2017 to June 30, 2018; and WHEREAS, EFG will provide to provide a full range of E-rate consulting services, that coordinate all aspects of the district's E-rate application, audit response, compliance, invoicing, and document retention processes (10 year requirement) for the district's E-rate applications and related forms at a flat fee cost of $7,500.00 and a fee not to exceed $14,400.00; and NOW, THEREFORE, BE IT RESOLVED, by the of the East Cleveland City School District, Cuyahoga County, Ohio, that: Section 1. The Board hereby approves, authorizes, and adopts the attached Educational Funding Group (EFG) Contract. Section 2. The Board hereby authorizes and directs the Superintendent to execute and deliver the attached Educational Funding Group (EFG). Section 3. The Board authorizes the Treasurer to encumber and pay an amount not to exceed $21,900.00 Section 4. It is found and determined that all formal actions of this Board concerning and relating to the adoption of this Resolution were done in an open meeting of this Board and that all deliberations of this Board and any of its committees that resulted in such formal action were in meetings open to the public, or otherwise in compliance with all legal requirements. 6
VI. REPORTS OF COMMITTEES D. WELFARE & PUBLIC RELATIONS DR. UNA H. R. KEENON MS. TIFFANY FISHER 1. ACCEPTANCE OF A DONATION BE IT RESOLVED, that the Board of Education accepts the following donations: SOURCE PURPOSE ITEM VALUE Anthony Lockhart Caledonia Elementary School AIR Test Vocabulary Challenge $100.00 2. RESOLUTION TO APPOINT EAST CLEVELAND LIBRARY BOARD TRUSTEE BE IT RESOLVED, that the East Cleveland seeks to appoint Zakee Ameer Rashid as a trustee to the East Cleveland Public Library Board for the term ending October 31, 2021. 3. PROFESSIONAL LEAVE FOR BOARD MEMBERS Dr. Una H. R. Keenon Dr. Patricia Blochowiak Northeast Region Spring Conference Ohio School Boards Association North Olmsted, Ohio March 22, 2017 5:00 p.m. 8:30 p.m. General Fund-001 ($35.00 each) 7
VII. RECOMMENDATIONS OF THE SUPERINTENDENT A. APPOINTMENTS - CERTIFICATED Subject to the approval of the, I recommend the following be appointed to the positions as indicated: 1. New Appointments Certificated a. Identification of Gifted Students-SCOPE/HONORS Program (General Fund -001, not to exceed $3,500.00) Effective: 2016-2017 school year Karen Winston B. RESIGNATION FOR RETIREMENT PURPOSE CERTIFICATED 1. District Certificated Resignation Anthony DelBalso Math Teacher Shaw High School Effective: March 1, 2017 8
C. APPOINTMENTS - SUPPLEMENTAL 1. Appointments Certified a. Rhythm Teens Shaw High School (General Fund: 001) (Contracted Supplemental Pay) Effective: 2016-2017 school year (Amt. not to exceed) Randolph Woods $4,498.00 b. Spring Sports Supplemental (General Fund-001) (per the ECEA Negotiated Agreement) Effective: 2016-2017 school year Shaw Girls Track & Field (Amt. not to exceed) Courtney Hunter Assistant Coach $2,781.00 Heritage Baseball Iben Ali-Fike Assistant Coach $2,781.00 D. APPOINTMENTS- CLASSIFIED 1. Appointments - Classified a. Substitute Food Service (General Fund -001) ($11.58 per hour) Effective: 2016-2017 school year Luphelia Brewer Crystal Washington 9
E. RESIGNATION FOR RETIREMENT PURPOSE CLASSIFIED 1. District Classified Michael Appleton Head Custodial Chambers Elementary School Effective: July 1, 2017 F. RESIGNATION FOR RETIREMENT PURPOSE ADMINISTRATIVE CLASSIFIED 1. District Administrative Classified Joy Howard Coordinator Technology Operations Heritage Middle School Effective: August 1, 2017. 10
VII. RECOMMENDATIONS OF THE SUPERINTENDENT G. PROFESSIONAL MEETINGS Subject to the approval of the, I recommend that the following be given permission to attend the meetings indicated and that they be reimbursed for their expenses from the General Fund (unless otherwise indicated) in accordance with Board Policy: 11
VIII. REPORT OF THE SUPERINTENDENT IX. NEW BUSINESS-NEXT REGULAR MEETING: X. EXPRESSIONS FROM THE COMMUNITY XI. ADJOURNMENT 12