COMMUNITY DEVELOPMENT DISTRICT REGULAR MEETING AGENDA NOVEMBER 13, 2018
River Ridge Community Development District OFFICE OF THE DISTRICT MANAGER 2300 Glades Road, Suite 410W Boca Raton, Florida 33431 Phone (561) 571-0010 Fax (561) 571-0013 Toll-free: (877) 276-0889 November 6, 2018 Board of Supervisors River Ridge Community Development District ATTENDEES: Please identify yourself each time you speak to facilitate accurate transcription of meeting minutes. Dear Board Members: A Regular Meeting of the River Ridge Community Development District s Board of Supervisors will be held on Tuesday, November 13, 2018 at 1:00 p.m., in the Sound Room at the River Club Conference Center (Second Floor of Fitness Center), 4784 Pelican Sound Boulevard, Estero, Florida 33928. The agenda is as follows: 1. Call to Order/Roll Call 2. Public Comments: Agenda Items (5 minutes per speaker) 3. Continued Discussion: H1-B & H1-A SOLitude Lake Management 4. Consideration of Resolution 2019-01, Amending the General Fund and Special Revenue Fund Portions of the Budget for Fiscal Year 2018; and Providing for an Effective Date 5. Continued Discussion: Traffic Calming 6. Update: Drainage Remediation Efforts 7. Staff Reports A. District Counsel: Woodward Pires & Lombardo, P.A. B. District Engineer: Hole Montes, Inc. C. District Manager: Wrathell, Hunt and Associates, LLC i. Annual Key Activities ii. NEXT MEETING DATE: December 11, 2018 at 1:00 P.M. 8. Supervisors Requests and Public Comments (5 minutes per speaker) 9. Adjournment
Board of Supervisors River Ridge Community Development District November 13, 2018, Regular Meeting Agenda Page 2 Please feel free to contact me directly at 239-464-7114 with any questions and/or concerns. Sincerely, Chesley E. Adams, Jr. District Manager FOR BOARD MEMBERS AND STAFF TO ATTEND BY TELEPHONE CALL IN NUMBER: 1-888-354-0094 CONFERENCE ID: 8593810
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RESOLUTION 2019-01 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE RIVER RIDGE COMMUNITY DEVELOPMENT DISTRICT AMENDING THE GENERAL FUND AND SPECIAL REVENUE FUND PORTIONS OF THE BUDGET FOR FISCAL YEAR 2018; AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the Board of Supervisors (hereinafter referred to as the Board ) of the River Ridge Community Development District (hereinafter referred to as the District ), adopted a Budget for Fiscal Year 2018; and WHEREAS, the Board desires to amend the General Fund portion of the budget previously approved for the Fiscal Year 2018; and WHEREAS, the Board desires to amend the Special Revenue Fund portion of the budget previously approved for the Fiscal Year 2018. Section 1. A attached hereto; and Section 2. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE RIVER RIDGE COMMUNITY DEVELOPMENT DISTRICT: The Fiscal Year 2018 Budget is hereby amended in accordance with Exhibit This resolution shall become effective immediately upon its adoption, and be reflected in the monthly and Fiscal Year End September 30, 2018 Financial Statements and Audit Report of the District. PASSED AND ADOPTED this day of, 2018 Secretary/Assistant Secretary Chair/Vice Chair, Board of Supervisors
EXHIBIT A 2
COMMUNITY DEVELOPMENT DISTRICT GENERAL AND SPECIAL REVENUE FUNDS AMENDED BUDGET FISCAL YEAR 2018 PREPARED NOVEMBER 6, 2018
COMMUNITY DEVELOPMENT DISTRICT GENERAL FUND AMENDED BUDGET FISCAL YEAR 2018 Year to Date Adopted Budget Budget to Actual Variance Proposed Amendment Increase/ (Decrease) Amended Budget REVENUES Assessment levy $ 216,136 $ 214,051 $ (2,085) $ 2,085 $ 216,136 Interest & miscellaneous 51 750 699 (699) 51 Total revenues 216,187 214,801 (1,386) 1,386 216,187 EXPENDITURES Administrative Supervisors 10,765 10,918 153 (153) 10,765 Management/accounting 51,408 51,408 - - 51,408 Audit 7,104 7,100 (4) 4 7,104 Special assessment preparation 6,500 6,500 - - 6,500 Legal 11,738 10,000 (1,738) 1,738 11,738 Engineering 19,883 10,000 (9,883) 9,883 19,883 NPDES reporting filing 17,473 15,000 (2,473) 2,473 17,473 Telephone 400 400 - - 400 Postage 1,456 1,000 (456) 456 1,456 Insurance 6,874 6,986 112 (112) 6,874 Printing & binding 750 750 - - 750 Legal advertising 2,199 1,000 (1,199) 1,199 2,199 Contingencies 3,221 4,000 779 24,221 28,221 Subscriptions & memberships 175 175 - - 175 Website maintenance 618 650 32 (32) 618 ADA website compliance 199 - (199) 199 199 Property taxes 9 - (9) 9 9 Total administrative 140,772 125,887 (14,885) 39,885 165,772 Field services Other contractual - field management Q & A 2,601 2,601 - - 2,601 Contingencies - 1,000 1,000 (1,000) - Other contractual 42,273 40,000 (2,273) 2,273 42,273 Street lighting 3,478 4,500 1,022 (1,022) 3,478 Plant replacement - 4,000 4,000 (4,000) - Street sweeping - 10,000 10,000 10,000 20,000 Roadway repairs 13,812 2,500 (11,312) 11,312 13,812 Aquascaping - 20,000 20,000 (20,000) - Hurricane clean-up 28,799 - (28,799) 28,799 28,799 Total field services 90,963 84,601 (6,362) 26,362 110,963 1
COMMUNITY DEVELOPMENT DISTRICT GENERAL FUND AMENDED BUDGET FISCAL YEAR 2018 Year to Date Adopted Budget Budget to Actual Variance Proposed Amendment Increase/ (Decrease) Amended Budget Other fees and charges Property appraiser 1,571 1,725 154 (154) 1,571 Tax collector 2,231 2,588 357 (357) 2,231 Total other fees and charges 3,802 4,313 511 (511) 3,802 Subtotal expenditures: general 235,537 214,801 (20,736) 65,736 280,537 Net change in fund balances (19,350) - 19,350 (64,350) (64,350) Fund balances - beginning Unassigned 88,387 75,765 (12,622) 12,622 88,387 Fund balances - ending Unassigned 69,037 75,765 6,728 (51,728) 24,037 Fund balances - ending $ 69,037 $ 75,765 $ 6,728 $ (51,728) $ 24,037 2
COMMUNITY DEVELOPMENT DISTRICT SPECIAL REVENUE FUND AMENDED BUDGET FISCAL YEAR 2018 Year to Date Budget to Actual Variance Proposed Amendment Increase/ (Decrease) Amended Budget Budget REVENUES Assessment levy: Pelican Sound $ 328,039 $ 328,283 $ 244 $ (244) $ 328,039 Interest & miscellaneous: Pelican Sound 85 500 415 (415) 85 Total revenues 328,124 328,783 659 (659) 328,124 EXPENDITURES Professional services Audit 3,996 4,000 4 (4) 3,996 Legal 3,297 5,000 1,703 (1,703) 3,297 Engineering 2,800 20,000 17,200 (17,200) 2,800 Contingencies 459 - (459) 459 459 Total professional services 10,552 29,000 18,448 (18,448) 10,552 Other contractual Field management 5,000 5,000 - - 5,000 Lake/wetland 104,909 75,000 (29,909) 29,909 104,909 Capital outlay 56,283 56,283 - - 56,283 Roadway resurfacing- loan repayment 140,732 140,000 (732) 732 140,732 Roadway RM/traffic calming 2,042 15,000 12,958 (9,461) 5,539 Street lighting 956 - (956) 956 956 Contingencies 2,909 8,500 5,591 9,409 17,909 Total other contractual 312,831 299,783 (13,048) 31,545 331,328 Total expenditures 323,383 328,783 5,400 13,097 341,880 Net change in fund balances 4,741 - (4,741) (13,756) (13,756) Fund balances - beginning Unassigned 96,492 151,269 54,777 (54,777) 96,492 Fund balances - ending Unassigned 101,233 151,269 50,036 (68,533) 82,736 Fund balances - ending $ 101,233 $ 151,269 $ 50,036 $ (68,533) $ 82,736 3
COMMUNITY DEVELOPMENT DISTRICT 7Ci
CDD Key Activity Dates Updated: November 2018 Description Reference Submit To Due Date MONTH/DATE FPL and Outfall Ditch SOP N/A Quarterly reviews and maintenance performed as required. Jan/April/ July/Oct Bubble-Up Structures SOP N/A located between Gleneagles/Golf Course within the Dry Detention This exercise is a quarterly inspection/cleaning as required. (Jan, Apr, Jul, Oct) Jan/April/July/Oct Street Sweeping SOP N/A Weekly January 1 through March 31, Bi weekly remainder of the year. Street Sweeper emails their gate pass with each visit. January thru December Aeration Inspection Review SOP and Reporting N/A Bi-Annual Inspection completed January & July yearly. January/July Annual Letter to the Residents NPDES Report Filing SOP All Residents as well as PSGRC Staff N/A Annual news letter to be distrubuted to all residents during the 2/15/2019 January/February time frame providing past projects & accomplishements as well as upcoming events. Board of Supervisors to provide information to to District Staff in a timely manner in order to be included in the Newsletter. As mandated, the District must participate in the National Pollutant Discharge 3/1/2019 Elimination System Program. It is designed to improve storm water quality through construction activity monitoring, periodic facility review and inspection, public education, etc. Lake Littoral Plantings SOP N/A Lake Audit Report SOP N/A It was agreed by the Supervisors and Staff we will not be planting this year due 3/1/2019 to budget constraints. Annual inspection and report of all District owned lakes. Report includes review 3/1/2019 of specific items related to water quality, lake maintenance deficiencies, littoral plant health and population, structural integrity of lake banks and pipework, aerator operation and any unauthorized activities in or adjacent to the lakes. Certificate of District Registered Voters 190(3)(a)( d) District recieves annually from the local Supervisor of Elections Due April 15th of each year and must be read into the record at a regularly scheduled meeting (no additional filing is required) 4/15/2019
Culvert/Interconnecting Drain Pipe Inspection and cleanout SOP NIA Annual inspection and report of all District owned lakes. Report includes review of specific items related to water quality, lake maintenance deficiencies, littoral plant health and population, structural integrity of lake banks and pipework. Culvert/Catch basins project completed August 14, 2018 April 2019 Inspection/Cleaning July 1st 2019 Road & Gutter Inspections SOP NIA Annual Inspection completed by the District Engineer in June. 6/1/2019 Sidewalk Inspections SOP N/A Semi-Annual Inspection completed in August by the PSGRC, has not been scheudled by the District Engineer August 20181February 2019 Annual Financial Report 190.008/218.32 & 39 Florida Department of Financial Services 45 days after the completion of the Annual Financial Audit but no more than 9 month's after the end of Fiscal Year. 611/2019 Proposed Budget 189.016, 189.418 & 200.065 Assessment Roll Certification Local County Requirement Due to local Due to local governing authority ( county or municipality) by June 15 each year. governing authority Long Range Capitol Improvements forcast to include landscape plans from the (county or PSGRC. municipalitv) Local County Tax Collector For most counties, submission and certification of the annual assessment roll is due by September 15th of each year. 6115/2019 9/1512019 Insurance Renewal SOP NIA Bind Insurance for upcoming Fiscal year with an effective of October 1st thru September 30th 1011/2019 Adopted Budget 189.016, 189.418 & 200.065 Qualified Public Depositor Annual Report to CFO Fiscal Year Annual District Filing Fee and Update Form Due to local Due to local govrning authority (county or municipality) by October 1st each governing authority year. (county or municipalitv) 280.17 Department of Financial Services Division of Treasury- Collateral Manaaement 190, 189.064 & 189.018 & Chapter 73C-24, F.A.C. Florida department of Economic Opportunity (Special District Accountability Proaram) By November 30 of each year, file annual report for the period ending September 30th. Annual filing fee of $175.00 is paid to the Florida Department of Economic Opportunity. The filing of the Update Form is required to verify the status of the Special District and to update any changes (including changes to the registered agent). Filing Fee invoice and Update Form is mailed out by the State on October 1st of each year. The fee and form are due and must be postmarked by the followina December 3rd. 101112019 11130/2018 12/3/2019
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COMMUNITY DEVELOPMENT DISTRICT NOTICE OF FISCAL YEAR 2019 MEETINGS The Board of Supervisors ( Board ) of the River Ridge Community Development District ( District ) will hold Regular Meetings for Fiscal Year 2019 at 1:00 p.m., on the fourth Tuesday of each month in the Sound Room of the River Club Conference Center, (upstairs above the Fitness Center), 4784 Pelican Sound Boulevard, Estero, Florida 33928 (unless otherwise indicated), on the following dates: October 23, 2018 November 13, 2018 [River Room (above the Fitness Center)] December 11, 2018 January 22, 2019 February 26, 2019 March 26, 2019 [Lakes Room (above the Fitness Center)] April 23, 2019 May 28, 2019 June 25, 2019 July 23, 2019 August 27, 2019 September 24, 2019 The purpose of the meetings is for the Board to consider any business which may properly come before it. The meetings are open to the public and will be conducted in accordance with the provision of Florida law. The meetings may be continued to a date, time, and place to be specified on the record at the meeting. A copy of the agenda for the meetings may be obtained from Wrathell, Hunt & Associates, LLC, 2300 Glades Road, Suite 410W, Boca Raton, Florida 33431 or by calling (561) 571-0010. There may be occasions when one or more Supervisors or staff will participate by telephone. Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations at the meetings because of a disability or physical impairment should contact the District Office at (561) 571-0010 at least 48 hours prior to the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1-1, or 1-800-955-8771 (TTY) / 1-800-955-8770 (Voice), for aid in contacting the District Office. A person who decides to appeal any decision made at the meetings with respect to any matter considered at the meeting is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based. District Manager River Ridge Community Development District