Hamilton/Burlington SPCA Board Meeting Minutes Tuesday October 9, 2018. 6:30 p.m. 245 Dartnall Road, Hamilton Present: D. Brown, K. Ciavarella, D. Duke, J. Gledhill, Chair; M. Moore, J. Mullen, A. Papalia, E. Vis, P. Wolfe, M. Emo (CEO) Regrets: J. Nemet, A. Tran 1.0 Welcome J. Gledhill called the meeting to order at 6:30 p.m. pm with quorum in place. 2.0 Approval of Agenda D. Brown moved to approve the agenda with the addition of 8.2 Executive Slate. Seconded by M. Moore. Motion carried. 3.0 Declarations of Interest None reported. 4.0 Approval of Minutes P. Wolfe moved to approve the Board meeting minutes of Monday, September 17, 2018. Seconded by D. Duke. Motion carried. 5.0 Business Arising None. 6.0 Consent Agenda A Papalia moved to receive the Consent Agenda including 6.1 Chair s Report and 6.3 Program Reports. Seconded by P. Wolfe. Motion carried. 6.1 Chair s Report. The Chair thanked all Board members for joining the Annual General Meeting on September 17. The Chair noted the clear and concise reports delivered by John Mullen (audit) and Joe Nemet (by-laws) and the very favourable comments shared with Staff and Board members on the reports following the meeting. Donna Jenkins, recipient of the annual Dr. Jean Rumney Award spoke about Zachary s Paws for Healing and her comments were well received by Members and meeting participants. Minutes. HBSPCA Board Meeting. October 9, 2018
6.2 CEO Report None. 6.3 Program Reports Observations on the shelter activity report (6.3.3) included the downward trend in animals transferred in from Hamilton Animal Services and the high number of animal surrenders for the month of September. Discussion on the Wiggle Waggle Walk event summary included a) additional participant analysis will identify HBSPCA staff and volunteer fundraisers, and, other fundraisers, and compare first time and long time other fundraisers to better understand event reach; b) success factors for other walks will be studied; and c) strategies to more fully engage volunteers in planning, and execution of fundraising initiatives will be implemented. 7.0 Committee Reports None. 8.0 New Business 8.1 Committee Membership The Chair proposed Committee Membership following a survey of all Board members. Governance Finance Development Quality J. Gledhill A. Papalia D. Brown D. Duke J. Nemet J. Mullen A. Tran K. Ciavarella M. Gingrich P. Wolfe A. Papalia D. Brown M. Moore K. Ciavarella D. Brown E. Vis Discussion outcomes included: a) Committees will review Terms of Reference, and frequency and timing of meetings at their first meeting; b) all Committees will confirm Committee Chair and Vice-chair; c) all Committees will consider succession planning for committee Leadership; and d) a sub committee will be established to provide oversight to a future building action plan. M. Emo will forward current TOR to all Committee s. D. Duke moved to approve Committee Membership as proposed. Seconded by A. Papalia. Motion carried. 8.2 Executive Slate P. Wolfe moved to approve the executive slate as follows: Chair-J. Gledhill, 1 st Vice-Chair - Deb Brown, 2 nd Vice-Chair - J. Nemet, Treasurer J. Mullen, Secretary M. Moore. Seconded by K. Ciavarella. Motion Carried. Minutes. HBSPCA Board Meeting. October 9, 2018
9.0 In Camera K. Ciavarella moved the meeting on in camera at 7:20 p.m. Seconded by D. Brown. Motion carried. D. Duke moved that meeting go out of camera at 7:50.p.m. Seconded by K. Ciavarella. Motion carried. Report of the Chair on the Closed Session: The Chair reported that the Board meeting moved to a closed session at 7.20 p.m. to discuss 1 legal matter. The Board returned to an open session at 7:50 p.m. The Chair moved that the report on the closed session be approved. Seconded by M. Moore Motion carried. 10.0 Next Meeting Tuesday November 13, 2018 6:30 pm. 11:0 P. Wolfe moved that the meeting be adjourned at 7:53 pm. Minutes Approved: Tuesday November 13, 2018 Signature: Minutes. HBSPCA Board Meeting. October 9, 2018
Minutes. HBSPCA Board Meeting. October 9, 2018
MEMO To: Board of Directors From: M. Emo, CEO Date: November 7, 2018 Re: 6.2 Consent Agenda. CEO Report Opportunities are being extended HBSPCA collaborative outreach programs: Two National Animal Welfare Conference (April 2019) presentation submissions have been accepted; Karen Reichheld will present on No Place Like Home Intake Diversion Works, and Donna Jenkins and M. Emo will present on Patients and Pets are a Healing Combination. A recent application to PetSmart Charities of Canada has been approved. Funds ($12.5K) will support the health checks and S/N surgeries the HBSPCA provides pets in foster care with Zachary s Paws for Healing while pet parents - mostly elderly, isolated and with lesser means - are in hospital care. Donna Jenkins and M. Emo were invited to meet with Family Medicine residents in late October to present and discuss the mutual health and wellness benefits of people and pets together, and how physicians can advance supports for patients at risk. The HBSPCA has received a 2018 Reader s Choice Award Top Ten Charities in Hamilton. This is the Second Reader s Choice Award in 2 years. The OSPCA recently convened meetings with its Officers and Investigators to advise them of service directions. Reported key change features at the OSPCA include: rightsizing services by looking to OMAFRA (Ministry of Agriculture, Food and Rural Affairs) and Ministry of Environment to enforce respective regulations, being available to enforce these regulations on a contractual basis; and relocating Branch Officers to underserved areas. https://globalnews.ca/news/4615266/ospca-horses-livestockprobes/?utm_medium=facebook&utm_source=am980london and https://www.cbc.ca/news/canada/toronto/ospca-farm-animal-1.4886288 there are no plans to train/hire Officers and lack of training programs will result in a diminishing pool of Officers for hire. a new Chief Officer will be named in Spring or Fall 2019. The OSPCA strategic plan highlights service directions many of which are congruent with HBSPCA service to community, for example, increasing access to spay/neuter services; broadening charitybased veterinary services to support vulnerable animals; strengthening community-based animal welfare by introducing Associate Rescues to the Ontario SPCA network and by introducing Pets For Life, a program that supports pet owners and pet communities. 6.2 Consent Agenda. CEO Report. HBSPCA Board Meeting November 2018
The Budget Forecast is complete and will be tabled at the November Board meeting. Work will be shortly underway for the 2019-2020 budget with a view to tabling a draft budget in February and a final budget in March for the year commencing April 1, 2019. Staff are retrieving estimates for roof repairs on the HBSPCA share of the building. Despite repairs, roof leaks continue to interrupt operations and create safety hazards for volunteers, staff and the animals in care. 6.2 Consent Agenda. CEO Report. HBSPCA Board Meeting November 2018