Prepared by Nancy G. Rorie (UCDP Chair) & Claudia Sandoval (UCDP 2 nd Vice Chair)

Prepared by Nancy G. Rorie (UCDP Chair) & Claudia Sandoval (UCDP 2 nd Vice Chair)

An organized, working precinct is the Heart and soul of the political process Broad base that sustains the Democratic Party Real grassroots level and key to political victory Driver of election success Made up of Volunteers! Volunteers! Volunteers!

Our County 50 Precincts *Municipal (14 Towns/Cities) County Districts School Board- 6, plus 3 at large Board of Commissioners- 5 Water/Soil- 3 Supervisors NCGA House District- 55, 68, 69 Senate District 35 & 36 District Judges- 20B, 20C, 20D; Superior Ct Judges and District Attorney- 20B Congressional District 9 County Leadership Chair 1 st Vice Chair 2 nd Vice Chair 3 rd Vice Chair Secretary Treasurer Auxiliaries & Clubs Committees/groups serving at the Chair s pleasure

UCDP county officers Precinct Chairs and Vice-Chairs State Executive Committee Members Auxiliary Presidents UC Democrats elected to public offices

Guiding document for all Democratic organizations in North Carolina. Precinct officers are expected to read We are duty-bound to follow it as best as we can Access via NCDP.org Learn about us Our Party Party Documents Precinct Officers should become especially familiar with the following PoO Sections: Section 1: Precinct Organization Precinct organization, officer duties, precinct meetings, quorum, voting at precinct meetings, etc. Section 2: County Organizations County executive committee, officer duties, voting, quorum, board of elections, precinct judges, adopting resolutions, etc. Section 5 & 6: County Convention and District Convention Meetings and functions, rules, quorum, etc. Section 11.01 & 11.05: Miscellaneous 11.01- Called Meetings (definition of and quorum) 11.05- Proxy Voting

Precinct unit of organization made up of the voting precinct. A.K.A. a precinct is comprised of the voting population living within a geographical area who all vote at the same designated polling place. Organized Precinct Committee of registered UC Democrats living within the precinct Chair, Vice-Chair, Secretary/Treasurer, & 2 committee members (If possible Chair and Vice-Chair opp gender)

Precinct Chair (not all written here) Preside at precinct meetings Establish reasonable political goals for the precinct Organize and execute a voter organizing plan Attend meetings of the county executive committee Recommend to the county chair names of persons to serve as precinct elections officials Keep precinct officers and members informed of all Democratic events and activities Transmit all records pertaining to office to successor within 10 days of vacating office

Precinct Vice-Chair (not all written here) Preside at precinct meeting in the absence of the chair Serve as the publicity chair for the precinct utilizing local newspapers, door-to-door leaflets, etc. to announce political activities and/or accomplishments of voters in precinct Attend meetings of the County Executive Committee Transmit all records pertaining to the office to successor within 10 days of vacating office

Precinct Secretary (not all written here) Keep all records, including minutes of the precinct committee Submit originals to UCDP, PO Box 81, Monroe 28111 Issue all meeting notices within the time frame outlined by the PoO Treasurer (not all written here) Only necessary when there is a precinct treasury Contact: Board of Elections and UCDP Treasurer John Kibler for process Transmit all record pertaining the office to successor within 10 days of vacating office

Grow your precinct committee (>5) to get a solid volunteer base Officers engaged and performing duties per PoO Actions and interaction through communication (phone bank, canvass, etc..) Listen to your precinct members and community Set realistic goals for your precinct

North Carolina Public Voter Search Public voter information Maintained by the North Carolina Board of Elections Look-up ANY registered voter in NC https://vt.ncsbe.gov/reglkup Board of Elections (BoE) vs. Votebuilder

Provides statistics of: Voter registration per precincts: Party: Dem, Rep, Lib and UNA Race Gender Election results Voter turnout Absentee results Can go in person or to website: http://www.co.union.nc.us/government/boards-andcommittees/board-elections/voter-alerts/voter-statistics-precinct http://www.co.union.nc.us/government/boards-andcommittees/board-elections (click on voter records- gives all voters for all precincts)

UCDP District Map- Know your Precinct http://www.co.union.nc.us/government/boards-and-committees/boardelections/resources/election-maps

We will be creating a VB committee that will update VB and provide lists. Each precinct chair will get voter lists Save up to date information and we will update names, numbers, e-mails etc. If it s not in VB it didn t happen!

Get to know your neighbors Have small, informal gatherings at your home or socialize with precinct folks at local restaurants, festivals, etc. Check the UCDP website or FB at least once-per-week: http://ncunioncountydemocrats.com/ OR SWEET UNION BLUE (Facebook) Volunteers through website will be e-mailed to precinct chairs with information Consider partnering with neighboring precincts to throw bigger events

Phone Banking Canvassing Poll working Joint Community Service Activities Host Meet & Greets Conducting Voter Registration Drives Attending political events as a group Writing and submitting resolutions Writing and submitting letters-to-the-editor Attending/hosting town halls Volunteer at local Democratic events

Facebook and Twitter Post what your precinct is doing to elect Democrats Share posts about Democratic candidates running for office Hold Republicans Accountable for the injurious impact of their policies and legislation CAUTION: always stop, reread and consider before hitting POST -you represent UCDP

Effective precinct leaders know HOW to get in touch with their precinct committee members, as well as the preferred methods of contact. Create a contact list and share with your precinct officers and committee members Contact precinct members and volunteers regularly Share upcoming opportunities, events, and important UCDP information

Chair Top job to oversee executive committee amongst other duties listed in PoO Nancy G. Rorie First Vice Chair- whose top job is organizing and supporting precincts Bill Hutton Second Vice Chair- whose job is training and informational support Claudia Sandoval Third Vice Chair- whose top job is serving as publicity chair Jennifer Owen Treasurer- whose top job is managing county monies John Kibler Secretary- whose top job is maintaining records Alisha Allen Along with the Chair, all of these officers are expected to conduct their duties in accordance with the PoO, Campaign Finance Law, federal/state/county/municipal laws, and county party expectations.

Join an auxiliary: Democratic Women Senior Democrats Teen Democrats Start an auxiliary or caucus: African American Caucus of Union County Dems Hispanic American Democrats of Union County Dems LGBTQI Democrats of Union County Young Democrats of Union County

Need to resign before your 2 year term ends: Give heads-up to precinct officers Notify the County Chair, 1 st VC, and all officers of the precinct committee- (snail mail or email) Per 1.04 of the PoO, within 10 days of resignation, all records pertaining to the office will be transferred to the successor If a Precinct Chair resigns- also transfer records to the Vice Chair Per 1.03 of the PoO- officer calls a precinct meeting within 30 days of resignation to replace the member who resigned and to fill in any other gaps that may result in shuffling officers and members.

Building up your Precinct: Phone banking Canvassing Letter Writing to Editors Working Polls Accessing information online and use social media