AGENDA HAVERSTRAW KING S DAUGHTERS PUBLIC LIBRARY Main Library, Garnerville, N. Y. Wednesday, June 14, 2016 7:30 p.m. I. CALL TO ORDER II. III. IV. PLEDGE OF ALLEGIANCE RECEPTION OF VISITORS COMMUNICATIONS V. MINUTES VI. VII. VIII. IX. FINANCIAL REPORTS DIRECTOR S REPORT COMMITTEE REPORTS a. Personnel Sonia Burgos Crannage and Stephen Cobb, Co-Chairs b. Policy Review Patricia Soto, Chair c. Building & Grounds Stephen Cobb & Bernadette Koop, Co- Chairs d. Budget - Gail Kaiser, Chair OLD BUSINESS X. NEW BUSINESS XI. ADJOURNMENT
MINUTES HAVERSTRAW KING S DAUGHTERS PUBLIC LIBRARY BOARD MEETING Main Library, Garnerville, N.Y. June 14, 2016 Board Members Present Richard Freeman Stephen Cobb Gail Kaiser Bernadette Koop Kenneth Balban Patricia Soto Absent Sonia Burgos Crannage Staff Claudia Depkin, Director Cheryl Fellner, Clerk to the Board I. CALL TO ORDER Mr. Freeman called the meeting to order at 7:37 pm. II. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. III. RECEPTION OF VISITORS There were no visitors. 1
IV. COMMUNICATIONS Letter to Tara Morris from Marcia Scheer, thanking her for and praising her presentation to the Tales for Tots volunteers. Thank you letter from Austin Hervias to Board members and friends of the Library, for awarding him the Kay H. Freeman Memorial Award for Library Science. V. MINUTES Ms. Soto moved to accept the Minutes of the May 11, 2016 Board Meeting. Ms. Koop Ms. Soto moved to accept the Minutes of the June 9, 2016 Special Board Meeting with the following changes: Mr. Cobb arrived at the meeting after adjournment. Absentee ballot totals to include 1 blank ballot. Ms. Kaiser VI. FINANCIAL REPORTS 1. Line 1632 Anser Telecommunications was high in last month s Profit & Loss Budget vs. Actual Report, an item was incorrectly posted to the line. This has been corrected. Line 1413 Librarian II FT is high, this is the employee who was expected to retire in March and the line was budgeted accordingly. Line 1492 Longevity is high, the award is given every other January and more employees than expected qualified. Line 1715 Repair & Maintenance is high, the line is increased for next year. Line 1821 Telephone Village is low, the line is reduced for next year. Ms. Kaiser moved to accept the Profit & Loss Budget vs. Actual Report July 1, 2015 - June 13, 2016. Ms. Soto 2. Checks #8173 and #8212 AAA Cooleration Service are for work done on the Community Room unit and cooling tower. Check #8190 Orange & Rockland Ramapo Rd. is down significantly from months ago, but up slightly each month since. We should be getting a rebate from Orange & Rockland, and continue to be in contact with them and OnForce Solar. Check #8210 Wondergy is for a Teen program. Checks #8177 and #8178 DEC Copiers are for our monthly lease and supplies. Checks #8188 and #8237 New City Library are for lost items. Ms. Kaiser moved to accept the Check Warrant May 12, 2016 through June 9, 2016 in the amount of $113,031.41. Mr. Balban 3. Check #8256 Library Automation Technologies is for support for the DVD pod machine in the Village Branch. Check #232 NYS Employees Health Insurance is the last bill for this budget year. Ms. Kaiser moved to accept the Check Warrant June 10, 2016 through June 14, 2016 in the amount of $52,792.00. Ms. Koop seconded. Vote unanimous. 4. Ms. Kaiser moved to accept the Resolutions as follows: 2
To approve the attached list of transfers made from TD Bank Sweep Account from May 12, 2016 to June 14, 2016. Ms. Soto To approve the Payroll Warrants for May 24, 2016 and June 7, 2016. Mr. Cobb VII. DIRECTOR S REPORT At the staff training on May 6, Sonia Wagner of the Mental Health Association of Rockland County shared excellent information on assisting patrons with mental illness. Ms. Wagner recommended extra training with smaller groups. The Trustees asked to be notified of future staff training, so that they can attend. Helen Rojas and Yolanda White have finished assembling Outreach kits for the 2015/2016 year. The Trustees asked to see a kit. Ms. Depkin brought in one on Colors and Shapes. The Trustees loved it and love the program. The Teen Scrawl publication program was highly successful. The book is having a second printing, and the program may become an annual event. Ms. Depkin attended a Friends of the Library information session. We hope to start a small Friends group, and will put a notice in the newsletter. Ms.Koop moved to accept the June 14, 2016 Director s Report. Mr. Balban seconded. Vote unanimous. VIII. COMMITTEE REPORTS Personnel A personnel issue was brought to the attention of the Board. Mr. Cobb moved to promote Julio Morales to Custodian I, effective July 6, 2016. Ms. Soto Mr. Cobb moved to appoint George Varghese as Library Clerk I FT, effective July 6, 2016. Ms. Kaiser Mr. Cobb moved to promote Terry Eagle to Librarian II, effective July 6, 2016. Ms. Koop Policy The Committee will meet before the July 12 Board Meeting, at 7 pm. Building & Grounds We ve had a number of problems with the phone lines in the Village Branch, and are talking with Broadview and Verizon about possibly switching to fiber optics. Ms. Koop moved to execute a one year contract with Allied Barton Security to provided security officers for 45 hours per week at the Main Library, at the cost of $37,440, effective July 1, 2016. Mr. Cobb Budget The budget passed. 3
IX. OLD BUSINESS Nothing at this time. X. NEW BUSINESS XI. ADJOURNMENT Mr. Freeman moved to adjourn the meeting in memory of Ted Ludwiczak. Seconded by the entire Board. Vote unanimous. Ms. Kaiser moved to adjourn the meeting at 8:42 pm. Mr. Balban seconded. Vote unanimous. Next regular scheduled meeting Tuesday, July 12, 7:30 p.m. at the Main Library. Submitted by: Cheryl Fellner, Clerk to the Board 4