Oshawa Accessibility Advisory Committee Minutes of Meeting No. 57 South Oshawa Community Centre Date of Meeting: Monday, January 19, 2009 Time: 6:30 P.M. to 9:00 P.M. Present: Regrets: Scott Pigden, Chairperson 2008, O.A.A.C. Cyndie Sproul, Chairperson 2009, O.A.A.C Sue Bloxam, Vice Chairperson 2009, O.A.A.C. Mike Porto, Member, O.A.A.C. John Glover, Member, O.A.A.C. Susie Boyle, Member, O.A.A.C. Melissa Kitchen, Member, O.A.A.C. Kenneth Patterson, Member, O.A.A.C. Cheryl Caterer Member, O.A.A.C. Derek Giberson Member, O.A.A.C. Terri McCabe Member, O.A.A.C. Barb Peyton, Member, O.A.A.C. Lynda Lawson, Accessibility Program Coordinator Jerry Shestowsky, Supervisor, Administrative Services Patricia Gray, Member, O.A.A.C. Gordon Ryall Member, O.A.A.C. Brian Simpson Member, O.A.A.C. Guest Speakers: Tom Hodgins, Mike Molinari, Dave Watson Declarations of Pecuniary Interest No pecuniary interests declared Minutes Prepared By: Adriane Miller- Facility and Project Management Clerk Page 1 of 5
Chair called the meeting to order at 6:30 PM Total Volunteer Hours: (12x 2.5 hours) 30 hours Notes of Meeting 1.0 Previous Minutes of Meeting 56 Moved by Mike Porto, Seconded by Ken Patterson that the minutes from the December 8 th meeting be accepted as written - CARRIED 2.0 Guest Speaker(s) 2.1 Mayor John Gray - To be re-scheduled 2.2 Snow Removal Report Mike Molinari and Dave Watson discussed the snow removal report that is to be presented to Committee of Council on January 22 nd,2009. The recommendations brought forward by the OAAC, which were included in the report, are the timing of sidewalks being cleared and public education. The report recommends that snowing clearing of sidewalks be advanced by 17hours and the Public Education portion suggests by getting residents to comply with set by-laws of the City will decrease the amount of time it will take to ensure roads, sidewalks etc are cleared. i.e. (moving parked cars off of roads) Mike Molinari indicated that there are several additional items within the 10 page report that can be discussed in further detail but the above two mentioned areas of concern is what the report is asking Council to endorse at this time. 2.3 Tom Hodgins provided an update to the OAAC committee on the efforts of the Accessibility Staff Working Group committee and the efforts being made by members within the community The OAAC is moving towards taking on more of a policy and procedure role within the Corporation and therefore Tom announced the decision to have this committee be overseen by Jerry Shestowsky, Manager of Administrative Services. Tom indicated that capital improvements will still continue to be directed to Development Services Tom recommended that the OAAC request Council to review the Terms of Reference of the OAAC in order to allow Barb Peyton to serve an additional term on the committee Councillor April Cullen brought forward a motion to incorporate a Tool Kit within the Corporation (reference to Correspondence item #2 Review of Statutory Powers) that the City is able to employ. Council is looking for recommendations from OAAC by March 31, 2009. Page 2 of 5
3.0 Nominations All positions were deemed Vacant Each past sub-committee Chair presented a description of the sub-committee s roles and responsibilities. A sign up sheet was circulated to all members to encourage participation Chair of OAAC 1. Mike Porto- Declined Nomination 2. Cyndie Sproul - CARRIED Vice Chair 1. Susan Bloxam - CARRIED Chair of PA & E Sub-Committee 1. Susie Bolye Lynda to add selection of sub-committee chairs to each of the sub-committee s next agenda. Lynda will contact members that were absent at today s meeting to see which subcommittees they are interested in serving on. Lynda to circulate Cyndie Sproul contact information of all OAAC members for 2009 Lynda to add Cheryl Caterer to the Built Sub-committee distribution list for audits. 4.0 Previous Business Lynda Lawson reviewed the action items from the December 8 th minutes Status and reported that all action items presented have been completed. Page 3 of 5
5.0 Correspondence The Committee reviewed the following correspondence Item Date Author Subject No. 1 Dec 10/08 Phil Meagher Durham Region Long Term Transit Strategy Community Advisory Committee 2 Dec 15/08 City Council Meeting Direction Review of Statutory Powers that the City is able to employ 3 Dec 22/08 Clerks Dept, Region of Durham Transit Review of Policy & Procedures re: non Service Animals on transit vehicles 4 Jan 12/09 City Council Direction Copy of the reply from Durham Region Executive Committee Region of Durham 5. Jan 19/09 Durham Regional Transit Pamphlet received today from Durham Regional Transit Lynda to proved Cyndie Sproul a copy of Correspondence #3 Susan Bloxam to bring forward Correspondence item # 3 at the DRT meeting scheduled in January. 6.0 Reports 6.1 Chair Scott Pigden congratulated all committee members on the accomplishments of the Oshawa Accessibility Committee in 2008 and stepped down as the Chair of OAAC. Scott offered support and advice to the newly elected Chair and encouraged members to be involved with sub-committee groups as much as possible. 6.2 Built- Environment No report presented, members were reminded that the next Built sub-committee meeting will be held Friday February 13 th Rundle Tower 6 th Floor. Page 4 of 5
6.3 Municipal Services Committee Report Attached - Submitted by Mike Porto 6.4 Transportation Committee Report Attached Submitted by Susan Bloxam 6.5 Public Awareness and Education Sub-Committee Merchandise from the 2008 budget including, banners, t-shirts, magnets, posters and tent cap were ordered. Sub-committee recommends that a letter be sent to Council requesting a special Council meeting be held in May 2009 Motion that The OAAC recommends that Council hold a special meeting in May 2009 to focus on Accessibility issues Moved by Scott Pigden Seconded by Susan Bloxam- CARRIED 7.0 New Business /Information Motion that Council revise the terms of reference of the OAAC to allow the appointment of an additional member, Barb Peyton, to the committee for a one year term. Moved by Susan Bloxam Seconded by Susie Boyle- CARRIED The Review of Statutory Powers that the City is able to employ Tool Kit Item to be TABLED Motion to adjourn at 9:00 pm CARRIED Page 5 of 5