Article I - Name This organization shall be known as the Maricopa Football Boosters, herein referred to as MFB. Article II Mission Statement The MFB is composed of parents and other community members who have an interest in improving and assisting the Maricopa Rams High School Football program. The MFB s primary purpose is fundraising to support the football program and promoting school spirit. Article III Objective Section 1 The objective of the MFB shall be to support and raise money for the Maricopa Rams High School Football program, while supporting school spirit. Section 2 To achieve this objective, the MFB will provide a program that encourages participation. All Directors, Officers and Members shall bear in mind that we support the Maricopa Rams High School Football program. In accordance with Section 501 (c) (3) of the Federal Internal Revenue Code, the MFB shall operate exclusively as a non-profit organization. No part of the net earnings shall benefit of any private shareholder or individual; no substantial part of the activities of which is carrying on propaganda, or otherwise attempting to influence legislation, and which does not participate in or intervene in any political campaign on behalf of any candidate for public office. Article IV Membership Section 1 Eligibility - Anyone interested in aiding, improving and supporting the MFB Club is eligible for membership. Members of the MFB shall be persons including but not limited to football player family members (excluding any student in attendance at any high school), Maricopa High School alumni, and community residents who are willing to commit to the support and betterment of the Maricopa High School Football program. Members are encouraged to attend booster meetings as scheduled.
Section 2 A new attendee to a MFB meeting will become a voting member of the MFB upon completing 10 volunteer hours for the Maricopa Football Boosters and attending two consecutive meetings. Section 3 Upon missing two consecutive meetings, a member will lose voting privileges until reinstated by attending the required two consecutive meetings. Article V Officers/Executive Board The affairs of the Maricopa Football Boosters will be managed by the Executive Board and Officers, which will consist of the required 5 Executive Board and other members/officers. The Executive Board will consist of the President, VP of Finance, VP of Football Operations, Secretary and Treasurer. The duties of the Executive Board and Officers will be as follows: Executive Board A. President: The President shall be the principal executive officer of the Booster Club and shall supervise and control all the business affairs of the Booster Club, including such duties as presiding at all meetings, communication between the MFB Club and the current Head Coach, Athletic Director and as necessary to the School Board, signing or authorizing all instruments which the Booster Club Authorizes to be executed, and in general, shall perform all duties required of the office of President. B. VP of Finance: The VP of Finance will be responsible for supervising fundraising, concession stand, retail sales and working in conjunction with the Treasurer. C. VP of Football Operations: The VP of Football will be responsible for supervising special events, public relations, communications and sponsoships. D. Secretary: The Secretary shall keep the minutes of any and all meetings of the organization, see that all notices are duly given in accordance with these by-laws, or as required by law, be the custodian of the records of the Booster Club, keep a register of the poste email address of each member, and in general perform all duties incident to the office of Secretary. The Secretary will determine members in attendance and accuracy of voting to ensure accuracy of meeting minutes. She/he will be responsible for setting the agenda for each meeting and to prepare action items for the Board and its members. E. Treasurer: The Treasurer shall have charge and custody of and be responsible for all funds and/or securities of the Booster Club, receive/give receipts for money due and payable to the Booster Club from any source, and deposit all such monies in the name of the Booster Club in such banks, trust companies and other depositories as selected by the Executive Board and in general perform all duties incident to the office of Treasurer. The Treasurer will make deposits or appoint another Board of Directors member to make a deposit, however the responsibility of maintaining an account of transactions belongs to the Treasurer. Optional Committee Chairs:
F. Sponsorship: Management of corporate or business sponsors tied to Maricopa Football Booster Club assets-field banners, program advertisement, game meals, scoreboard advertisement, special seating and recognition, and possible player attendance at locations, sponsorship for camps, banquet, training, etc. G. Fundraising: Manage promotions to fund the Maricopa Football Booster Club program such as cookie dough sales, Tax Credit drive, car wash, etc. H. Retail Snackbar: Manage the Snack Bar Operation during the season, working with three representative (Freshman, JV and Varsity parent volunteers) to help secure volunteers. Snack Bar representative will be responsible for pricing of products sold during home games. I. Retail Merchandise: Source vendors both online and local, the Merchandise Chair works with three representatives (Freshman, JV, Varsity) parent volunteers to staff or secure vendors for home games. Merchandise Chair will work with Special Events to sell merchandise at other locations such as Pep Rally and Homecoming. J. Special Events (2 Positions) Management of our special events with (Freshman, JV, Varsity Parents), i.e. Passing League, Big Man Challenges, Football Camps, Senior Night and Banquet. The special events assigned will depend on the Special Events Chair s background and choice as well as time of year and difficulty. K. Public Relations/Publications Manager: External communication with local sports media, and AIA publicizing player awards and achievements, fundraisers, sponsor involvement and school events, website updated and posted news coverage. L. Communications: Coordinate all electronic communication (Facebook, Twitter and website webmaster and parent information on the MaricopaRamsFootball.com webpage. Article VI Vacancies A person elected by a majority vote of the voting members attending the next MFB Club General meeting shall fill a vacancy occurring in an officer s position for the un-expired term. If a meeting has just occurred the Executive Board may schedule an emergency special meeting. Article VII Quorum and Voting A. Quorum: A minimum of (3) members of the Executive Board must be present to conduct business at any regularly scheduled meeting. B. Voting: The number of votes needed for passage of any Board action will be a simple majority of those members in attendance. Article VIII Election of the Executive Board A. Nominating procedures are as follows: 1. The Executive Board of Officers shall be elected annually by the General Membership by nominations from the floor.
2. All officers must be a member in good standing at the time of the election and remain so during the term of office. B. Election procedures will be as follows: 1. Anyone interested in nominating or applying for a future Board position must submit an Election Form and submit to the MFB Club email address by the deadline on the form. All nominations will be open in the month of October to prepare for the elections in November or December. 2. The elections will take place at the November/December meeting. 3. Elected Officers will take office and assume all duties on January 1 st. 4. The method of election will be by written ballot vote for all offices. 5. The number of votes required for elections will be a simple majority of the General Membership in attendance. Article IX Executive Board member Resignation, Termination, and Interim Assignments A. Resignation 1. An Executive Board member resignation must be submitted in writing to any remaining Executive Board member. B. Termination 1. The Board may convene a special meeting to review and determine if a board member should be terminated. The Boards decision will be based on a simple majority vote that excludes the offending party, the remaining Executive Board may terminate the position of any Executive Board Member on the occurrence of any of the following events. Failure to adhere to the Maricopa Unified School District and Maricopa High School code of conduct, including drinking alcoholic beverages within 4 hours prior to or during a school or Booster fundraiser/event. Unbecoming and/or unprofessional behavior that shows disrespect for the Maricopa High School Football Program, Maricopa High School, and /or Maricopa Football Booster Club. Dismissal from a Maricopa Football event for any reason. Failure to fulfill assigned duties or abandonment of the position and/or duties. Three (3) or more unexcused absences from any meetings in one year. 2. Termination of any Executive Board Member s position can occur for reasons not listed above with a three-fourths super majority vote of the remaining Executive Board Members. C. Interim Assignment 1. When an Executive Board position is vacated by resignation or termination, the General Membership may accept nominations and vote, by majority vote, another person into the position as an Interim Assignment until the next annual election cycle occurs.
Article X Contracts and Monies Maricopa Football Boosters Bylaws A. Any fundraising events must first be presented to and approved by the Maricopa Football Booster Club, Head Football Coach and the Maricopa High School Athletic Director or his designated representative, and the Executive Board for approval. The General Request Form will accompany any request that includes monetary request. B. The Executive Board may authorize any officer of the Booster Club to enter into contract(s) on behalf of the Booster Club pending final prior approval by the Executive Board. C. The Executive Board and Voting Members must approve expenditures exceeding $2,000.00 by a majority vote. Expenditures less than $2,000.00 may be approved by a majority vote of the Executive Board with written documentation of the request and receipt, to be presented to the General Membership at the next regular meeting. D. The Special Events Committee shall have the authority to release monies not to exceed $50.00 in the event that they are asked by the Athletic Director or School Administrator to celebrate a special achievement accomplished by the coaching staff. E. The Treasurer shall have the authority to release monies not to exceed $50.00 for additional expenditures required by any football events or games sponsored by the Maricopa Football Boosters excluding any fundraising activity. F. All checks, drafts or orders for payment of money, notes, or other indebtedness shall be signed by two authorized signatories or so authorized by the boosters. 1. The President, VP of Finance, VP of Football and Treasurer shall be co-signatories on the Maricopa Football Booster checking account. 2. A detailed checking account report and expense and income report shall be provided at least monthly at the Maricopa Football Booster meetings. G. All monies raised by the Maricopa Football Booster Club must be accounted for and deposited in the general booster club account within 72 hours following the fundraising event or immediately following the next school/banking day, whichever is earliest. H. Money raised by the Maricopa Football Booster Club during a specific year does not belong to any one class of that year. It belongs to all members and classes and is to be used to enhance the football program this year and/or years to come. I. A budget shall be established at the beginning of each calendar year. The forwarding balance in the general Maricopa Football Booster Club account should be a minimum of $10,000.00 at the beginning of a calendar year. Other accounts must maintain the balances or balance that they were ear-marked for by the majority vote of the General Membership. J. A yearly audit must be obtained. An audit will be done no later than the first regular meeting of the new year annually, thereby providing cleared and approved books for the incoming Treasurer. XI Dissolution Upon dissolution of the booster club, all available funds shall be distributed to a booster club within Maricopa Unified School District, unless there is an incoming high school football team which would benefit from use of said funds. This distribution of funds must be approved by a vote of the Maricopa Football Booster Club General Membership.
XII Procedures and Amending of By-Laws These By-laws may be amended when necessary by a majority of the Maricopa Football Booster Club General Membership in attendance of a General membership meeting. A. All changes to these By-laws must be presented one (1) month in advance of the general membership meeting to the Executive Board. B. A vote of 2/3 of the General Membership is required to change these By-laws. C. The Executive Board has the right to convene a special meeting for review and possible approval of any changes to bylaws prior to general membership meeting. These By-laws were created and approved by the Maricopa Football Booster Club meeting on??? President: Secretary: