NiUG Committee Roles and Responsibilities Duties and Responsibilities to ALL Committee Members Commitment to serve a two year term, with automatic renewal unless individual expresses non interest in renewing Participate in listserve discussions and committee calls (Meeting and conference call frequency varies by committee) Available for committee communication including phone, listserve and email Support the NiUG mission, goals and committee charges Attend at least one face-to-face committee meeting (typically in conjunction with the Annual Discovery Meeting) annually which includes periodically suggesting agenda items and asking timely and substantive questions (Number of face-to-face meetings varies by committee) Support the majority decision Executive Committee (Term Coincides with Officer Term) The Executive Committee acts for the Board in all matters during the interim periods between Board of Director meetings. Discussion of issues of concern before being presented at the Board level, when necessary Exercise general managerial responsibilities over the work of NiUG Establish policies of NiUG consistent with the Bylaws Adopt the budget of NiUG and approve any amendments thereto which might be proposed Confirm presidential appointments of committee members Delegate to the Executive Director and staff such duties, responsibilities, and authority as shall be deemed appropriate Coordinate the work of the various committees and officers of NiUG Review reports of NiUG committees and officers, and implement their recommendations when deemed appropriate Select the dates and sites for NiUG s annual meetings, and authorize the Executive Director to enter into contracts with convention hotels and convention centers Finance Committee (2 year term - automatic renewal unless individual expresses non interest in Its purpose is to work with the NiUG Board Treasurer to manage the finances of the association, and to research and advise the NiUG Board on potential additional revenue resources, major undertakings, and the overall financial health of the organization.
Review and recommend to the Board for approval an annual operating budget for NiUG Review and recommend to the Board for approval an annual capital expenditures budget for NiUG Evaluate and monitor NiUG s long and short-term indebtedness, debt structure, collateral or security, cash flows, and uses and applications of funds Evaluate and recommend to the Board for approval proposed debt financings and refinancings, including: interest rate and whether the rate will be fixed or floating rate; collateral or security, if any; issuance costs; banks, investment banks and underwriters retained or compensated by NiUG in connection with any Financing or refinancing Review and approve all guarantees or other obligations for the indebtedness of any third party Periodically review NiUG s rating from credit rating agencies Review and recommend to the Board for approval NiUG s risk management policies and procedures Review and recommend to the Board for approval NiUG s insurance coverages, including: identity and rating of carriers; premiums; retentions; self-insurance and captive insurance arrangements; stop-loss policies; and all other aspects of insurance coverage for healthcare institutions Review and approve NiUG s cash management and cash investment policies, utilizing the advice of financial consultants as the Committee deems necessary or desirable Review and approve NiUG s investment policies relating to assets of any employee benefit plans maintained and controlled by NiUG, utilizing the advice of financial consultants as the Committee deems necessary or desirable Select and terminate the services of all outside financial advisors, financial consultants, banks, investment banks, and underwriters for NiUG Review periodically NiUG s significant commercial and investment bank relationships Perform any other duties and responsibilities as the Board may deem necessary, advisable or appropriate for the Committee to perform Perform such other duties and responsibilities as the Committee deems appropriate to carry out its purpose as provided in this Charter Report on a regular basis, but no less frequently than quarterly, to the Board concerning NiUG s financial affairs. Urgent and time sensitive matters shall be reported at the next regular or special Board meeting. Membership Committee (2 year term - automatic renewal unless individual expresses non interest in This committee is charged with generating ideas and implementing programs, services and procedures to enhance the overall benefits of NiUG Membership, attract new members, and retain existing ones.
Determine the needs of members and potential members Identify new strategies to increase the value of NiUG membership and work with staff to implement them Maintain accurate and up-to-date directory/list of members within NiUG Coordinate outreach efforts to gain new members Act as liaison and mentor to filed inquires by new members Organize events/materials in recognition and support of new members Coordinate growth efforts for various membership types for NiUG Coordinate efforts to maximize membership retention for NiUG Monitor and expand on current NiUG member benefits Seek out and add additional NiUG member benefits Publicize existing benefits to current members and market to potential members Product Advisory Committee (2 year term - automatic renewal unless individual expresses non interest in Standing Committee to act as a liaison between the NiUG membership and Advanced Solutions International (ASI) to compile, review and disseminate imis product issues, enhancement requests and bug fixes for possible inclusion in future releases. Advises ASI of specific findings, issues, problems and concerns related to imis and makes recommendations on related matters, following the appropriate channels of communication Provides ASI with user input as needed Facilitates communication between ASI, the NiUG Board and staff and the imis community Obtains the advice and views of the imis community on needs and enhancements, and report these views to ASI Participates in conference sessions and discussions before the imis community Recruits new PAC members Represents the users of the imis community at functions such as meetings, conferences, sessions etc Goals include: Define how/when the PAC will collect and collate the list of issues from the membership. 1. Ideas? Annual Survey? Establish and develop a means of measuring all global imis issues brought forth to ASI from the NiUG membership. 2. Track All Global imis Issues - the PAC brings up, and determine what happens to each one of them: resolved (and when), pending, etc beginning with the Discovery items from the 2009 conference.
3. Track Sprint Reviews - how many people have participated, how many people have signed on to participate in the review process. A tool also needs to be developed to measure whether the participants are satisfied with the direction/progress of the reviews, although that could be tricky. Ensure there is geographic representation for issues surrounding all aspects of imis regardless of where the issue is. 4. Ensure all geographic areas using imis are represented on the PAC. Issues should be brought forth by the liaison for that chapter/region to the PAC. There is only ONE PAC! There needs to be one central repository for information to avoid confusion among the membership. Program Committee (2 year term - automatic renewal unless individual expresses non interest in To ensure high quality educational programming that meets the needs of NiUG members, the Program Committee is responsible for assessing members' educational needs, reviewing content for NiUG educational activities when needed, developing new educational activities and opportunities, choosing appropriate class/session topics for our NiUG conferences, and developing agenda descriptions and selecting qualified instructors to present the materials. Providing input to the schedule of events at the conferences Proposing topics and speakers for all training, general and break-out sessions Serving as session moderators Providing post-conference analysis Providing input and constructive plan to improve future meetings Supervision over all programs presented before the NiUG membership Must attend one meeting per year The Program Chairman shall solicit a call for abstracts for peer presentations at NiUG s conferences and will be responsible for selecting, with the approval of the committee, the featured guest speakers for the meeting The Program Chairman will also be responsible for working with the Sponsorship committee in securing sponsorship for annual meetings Technology Committee (2 year term - automatic renewal unless individual expresses non interest in To be responsible for reviewing the technology needs and advances of equipment and software that may be beneficial to the members and/or the Board and office staff; to determine if needs are being fulfilled by the hardware and software we are currently using, and what improvements can be made in related operations for the benefit of NiUG and its members.
Ensure that academic interests are addressed in the formulation of standards, policies, and procedures related to instructional and information technology Facilitate communication on technology issues between the Board, the staff, and technology-related committees Maintain information from various sources relating to technology, including the ASI web site, and review at periodic intervals with committee members to determine if any new products or services should be examined more closely Establish a Technology Plan or priority list at the beginning of each year to determine what the goals of the committee are, allowing for flexibility if new projects result throughout the year Work closely with the Board to keep abreast of the needs of the association members who access the on-line system, and to coordinate efforts, so as to not overlap projects or goals Work closely with the Board to research member requests and what specific tools the staff office can utilize in order to enhance productivity and decrease spending Offer ideas and/or recommendations to the Board concerning changes or implementing new policies for advancing technology Sponsorship Committee (2 year term - automatic renewal unless individual expresses non interest in Responsible for obtaining sponsors for NiUG conferences and reviewing/developing benefits for sponsors. To identify and assist with securing non-dues revenue for NiUG and NiUG conferences To organize and to assist in the coordination of all sponsorship for NiUG, this includes working with related portfolios in developing the items for sponsorship in a sponsorship prospectus To ensure that all of NiUG s sponsorship obligations are fulfilled by cooperating with respective portfolios to meet these obligations To assist the Executive Director in maintaining the relationship and communication between NiUG and its sponsors To continually source and develop present and future sponsorship opportunities for NiUG To maintain a database containing information on all NiUG sponsorship To cooperate with the NiUG staff to promote NiUG sponsored activities to interested stakeholders Local Chapter Committees (2 year term - automatic renewal unless individual expresses non interest in
The local chapter committee works with local groups to ensure they remain active and compliant with NiUG s bylaws. Committee members not only encourage new groups to organize, they also help existing groups to thrive by sharing education and Chapter success stories. Committee members must be willing to participate in the committee listserve and serve as representatives of NiUG to their local members. Committee members are expected to participate in conference calls within their committee as well as attend local events when possible. Collect and prepare announcements for chapter events in a variety of chapter communication vehicles Collect and coordinate content for production of chapter newsletters, possible writing articles for newsletter Update chapter web site pages including: news, calendar of events, main page, chapter leader listing, etc. Communicate chapter events to members and prospects via email To promote the education of, and help expand the knowledge and skills of its members To encourage an open exchange of techniques, approaches, and problem solving by its members To promote adequate communication to keep members abreast of current events Promote NiUG s professional certification program Certification Committee (2 year term - automatic renewal unless individual expresses non interest in Responsible for the research and development of a certification program for NiUG, to certify imis users on core competencies pertaining to various imis modules. Identify developments in the imis modules which members should be knowledgeable Encourage certification meetings discussing these developments Establish the criteria that govern awarding of CEUs in the Certification program Evaluate and assign CEUs for programs and courses submitted to them Organize Certification Examinations at NiUG meetings Meet as a group at the annual NiUG conference; periodically by e-mail or teleconference