SCHOOL BOARD MINUTES OF MEETING

SCHOOL BOARD MINUTES OF MEETING Thursday 25 February 2016 6.00pm 8.00pm Admin Conference Room KSHS MEMBER POSITION Representing Steve Blyth Chair Community 2016 Nicki Polding Principal Julie Brown Member Staff 2017 Patrick Kennedy Manager Corporate Svcs Staff 2017 Andrea Rundle Resigned Jan 2016 Genevieve Hulin Member Staff 2016 Scott Keast Member Parent 2016 Richelle Warren Member Parent 2016 Ian Hanna Member Parent 2017 Mel Berrigan Member Parent 2017 Ron Smith Member Community 2016 Suzanne Leckie Member Community 2016 Sheridan Kowald Member Student 2016 Cooper Morrow Member Student 2016 Meeting opened at 6.10 pm. 1. Welcome and Apologies: Julie Brown stepped in to take the minutes. Welcome new Staff Representative Genevieve Hulin elected to a vacancy created by the resignation of Andrea Rundle. Apologies: Richelle Warren. 2. Presentations to the Board: School Uniform Supply. Ashley Clarke Sportspower NP explained the background to how Sportspower became the supplier of the uniforms to the school. Sportspower add only 20% (a very small margin for clothing) to the prices to cover administration, holding of stock (approximately $20000.00 on hand), use of floor space and delivery of service. As the KSHS P&C did before them Sportspower uses Blackdog Sports Wear as their agent with the factory in China. This ensures excellent quality control. Ash Clarke had reported that the supplier had planned a 30% increase in the price of the uniforms items. Ash has negotiated a smaller price increase only on a large order he has placed for delivery Aug/Sept. This order should carry us through the year and allow the school time to plan for the larger price increase. The agent, Blackdog, will look at other factories to try and find us the best options. Page 1 of 5

Prices increase for this order will be; Item Current price Freight Cost GST & Profit Retail Price Jacket $55.00 $2.00 $78.00 New negotiated $58.50 $83.00 Shirts $24.50 $1.00 $36.00 New negotiated $26.50 $39.00 Behaviour Management Policy update Trevor Curruthers Looking at the document presented to the board last year the policy is the first 6 pages. The remainder of the document are appendices which are procedures to apply policy and thus fall into the area of operational matters. The Board is asked to ratify the policy not how the policy is managed e.g. procedures as indicated in the appendices. These appendices are given to the board as a courtesy to allow the Board to understand how the policy is implemented. On Dec 18 the school received a new Behaviour Management Policy from The Department of Education (DoE) and this needs to be incorporated into our school policy. We ask the Board to ratify the current policy on the understanding that the DoE Behaviour Management Policy needs to be incorporated. If the Board would endorse this policy then the school administration team will come back with the updated policy. NP said that the DoE student behaviour etc policy was all updated on 4 Jan 16 and the Board was given a copy of the document titled Department Requirements. NP had highlighted the relevant points made in the updated policy. 3. Confirmation of Minutes of Previous Meeting and Action Items (10 min) 3.1 Draft Minutes December Minutes of December 2015 confirmed as a true and accurate record. Moved Ron Smith, seconded Pat Kennedy. Carried. 3.2 Action Items 3.2.1 Action items reviewed. MOTION: Remove all items that have been completed. Moved: Sue Leckie. Second: Ian Hanna. Carried. 4. Correspondence In / Out 1. Caitlin Bradbury Yr. 12 Student Re Facial Piercings and the Dress Code Policy. 8 Feb 2016. 2. Andrea Rundle. Letter of resignation from the KSHS Board. 22 Feb 2016. 5. General Reports 5.1 Chair of the Board Steve Blythe SB met with NP twice to discuss school topics, critical incidents and new DoE policies. We have a busy year ahead and SB is looking forward to all of the Board members input. Please ensure that you arrive at all meetings promptly for a 6.00pm start. 5.2 Principal s Report Nicki Polding Attached. Page 2 of 5

NP circulated copies from the Unincorporated School Councils document of the Role of the School Board. Feedback from the community was not about decisions made at Board but that allegedly some School Board members were not supporting the school within the community. SB has received a personal letter from a community member to say they have overheard a conversation that was not flattering about KSHS from board members, being negative out in the community. SB counsels Board members to maintain a positive message in the community. RS also commented that he had heard comments that the board was disjointed. So decisions made in Board meetings are supported by all with SB as the spokesperson. IH thought the first newsletter of the year would be a great opportunity to speak about the Board. He also expressed disappointment that there was no comment about the leaving of Andrea Rundle and the contribution she had made to the school over 13 years. 5.3 Parents & Citizen s Report In 2015 the P&C made $7000.00 in donations. Canteen doing well, looking for extra staff. Robyn Quartermaine audited the books on a voluntary basis. Last meeting was not well attended so next meeting is 2 March 2016. Brain Sutherland is offering a sponsorship of a student leader. Scott Keast has resigned from the Presidency and Cheryl Chambers, as VP, is taking on the role. Scott will continue as Board Rep until the AGM. IH thanked Scott for his service to the P&C. 5.4 Head Boy/Girl Report Cooper Morrow Tabled Discussion had on Country Week (CW) Shirts as presented by Sheridan Kowald on behalf of the CW Coordinator David Gardiner. Also teams, competitive, accommodation, teacher relief. Students cannot be in more than one team unless there is a specific injury or in special circumstances. NP David Gardiner spoke to CW Coordinator at Bunbury SHS and had been in consultation with Andrea Rundle. This is an operational matter. Thank you for the information from the Head Boy/Girl. We invite David Gardiner, CW Coordinator to the next meeting to discuss these matters. 6. Financial Report Patrick Kennedy 6.1 Financial Report Financial Summary tabled One Line Budget, preliminary tabled Expecting $5.5 million operating budget a 2.5% increase on 2015. We make savings on teacher relief by using internal relief, not replacing admin staff who are absent for a day etc. Key points: there can no longer be unallocated monies allowed in budgets. Schools must have all their expenditure spent in that allocated year. 6.2 Summary of Finance Committee Decisions Page 3 of 5

The Finance Committee constitution requires Principal, Deputy Principal, Business Manager and 4 staff. The 2016 committee consists of Nicki Polding, Trevor Carruthers, Patrick Kennedy, Caitlin Fitzgerald, Sarah Watson, Julie Brown (newly elected), Genevieve Hulin (newly elected). Finance Committee has approved; The 2016 Budget Various concreting works Costs of banned substances removal from Science Department 6.3 Endorsement of School Budget Endorse 2016 Budget Moved: Genevieve Hulin. Second: Ron Smith. Carried 7. Governance and Strategic Planning (30min) 7.2 Business Plan NP distributed an eight page document that summarises the school and the direction it is headed in. The operational plans are the Improvement Plans that were developed in 2015 from the Education Review Group (ERG) process. This is presented to the board as a draft so you can see how the School Business Plan will be developed. 7.3 Behaviour Management Policy The endorsement of Behaviour Management Policy. Moved: Patrick Kennedy. Second: Ron Smith. Carried 8. Items For Discussion 8.1 School Dress Code Discussion had on the issues of facial piercings, the social aspects and the Occupational Safety and Health issues. SL referred the Board to the KSHS Dress Code policy. This policy is currently under review. The Board agrees to an interim period allowing students to replace facial piercings with clear labret studs or retainers. Moved: Julie Brown. Seconded: Geneveive Hulin. Carried 8.2 Workforce Plan Committee. Sue Leckie The outline was presented to the Board. This committee is made up of Nicki Polding, Trevor Carruthers, Patrick Kennedy, Sue Leckie, Michelle Dolan, Geneveive Hulin and Amy Waters. Proscribed Improvement Plan 9 included the development of a Workforce Plan. This plan will be set and reviewed annually. SB asked if there were terms of reference. NP explained this is a working party and the content of page 1 is from the DoE workforce plan. It is a working document for the school. We thought there would be a benefit to have a Board member on the committee. 8.3 Bus and Parent Parking. Steve Blyth At the moment it is unsafe to have the buses, parent parking and pedestrians all in the same space. SB would like to pursue a solution to an identified need for change. Another consideration is the Year 12 student parking in the lower carpark. The students should not leave until after the buses have departed. 8.4 Board positions. May Elections and appointments. The May meeting will be an Annual Public Meeting. We need to look at the skills we need to carry us forward into the future. Community members last meeting will be the Annual Public Meeting. The election process will begin in April. Page 4 of 5

8.5 Board Calendar Meeting 17 March 16 Meeting 7 April 16 Annual Public Meeting Thursday 26 May 2016 9. Late Items / General Business by agreement only 9.1 Morning Tea by the Board for the Staff. Sue Leckie As the 2015 event was well received we would like to do this again in June and introduce the new Board members to the staff. 9.2 The following publications were distributed; 1. Focus 2016 Direction for Schools 2. Strategic Plan for WA Public Schools 2016 2019 9.3 Endorsement of the Terms of Reference Place on Agenda for next meeting. 10. Next Board Meeting Date: Thursday 17 March 16 Time: 6pm -8pm Location: Admin Conference Room 11. Meeting Closure. This is a true and accurate record of the meeting. School Board Chair Mr Steve Blyth Date: Page 5 of 5