23 May 2010 E THIRTIETH FAO REGIONAL CONFERENCE FOR ASIA AND THE PACIFIC Gyeongju, Republic of Korea 27 September 1 October 2010 INFORMATION NOTE Conference arrangements 1. The FAO Regional Conference for Asia and the Pacific will be held at Hotel Hyundai Gyeongju from 27 September - 1 October 2010. The inaugural ceremony of the plenary session will take place at 10:00 hours on 30 September 2010. 2. The normal working hours of the Conference will be 09:00 to 12:00 hours and 14:00 to 17:00 hours, unless otherwise decided by the Conference. The plenary session starting on 30 September, however, will begin at 10:00 hours. 3. An Order of the Day will be issued daily, giving detailed information of the Conference business, the timetable of meetings, items to be discussed and other information of general interest. 4. The Provisional Timetable (APRC/10/INF/1) has been circulated with the invitation letter. 5. FAO will provide the Secretary of the Conference, assisted by a number of FAO staff whose names and functions will be included in a list to be issued on the first day of the Conference. Working languages 6. Simultaneous interpretation will be provided in Chinese, English and French. The documentation will be issued in Chinese, English and French. Press liaison and information 7. For the duration of the Conference, an FAO Information Officer together with a Press Officer of the Government of the Republic of Korea will liaise with the press and be responsible for matters concerning information to the public. This document is printed in limited numbers to minimize the environmental impact of FAO's processes and contribute to climate neutrality. Delegates and observers are kindly requested to bring their copies to meetings and to avoid asking for additional copies. Most FAO meeting documents are available on the Internet at www.fao.org W0000
2 8. Journalists will be accredited on presentation of two passport size photographs and a letter of assignment from their editor or employer to the accreditation desk at the Conference venue. Documentation 9. The working documents will be sent before the holding of the Conference to all governments and organizations invited. Documents drafted during the Conference will be available at the document distribution desk outside the conference hall. The desk will also deliver mail and messages and deal with general inquiries. Draft recommendations and amendments 10. Delegates who wish to submit draft recommendations or other documents requiring a decision by the Conference are requested to hand their texts in English or French to the Conference Secretary, if possible in three typewritten copies. Delegates wishing to circulate other written material related to the agenda of the Conference are requested to deliver 15 copies in Chinese, 100 copies in English and 25 copies in French to the Secretariat for distribution. Advance communications of text of speeches and statements 11. When prepared speeches or statements are to be made, it helps the Secretariat and ensures accuracy in interpretation if three typed copies of the texts are handed to the Secretariat of the Conference beforehand. Correspondence 12. All correspondence concerning the Regional Conference should be addressed to the Conference Secretary at the FAO Regional Office for Asia and the Pacific, 39 Phra Atit Road, Bangkok 10200, Thailand, Tel: (+66) 2 6974236, Fax: (+66) 2 6974445, E-mail: APRC@fao.org and copied to the Government Liaison Officer at the address below: Mr Kwangil YOON Deputy Director, General Division of International Cooperation Ministry for Food, Agriculture, Forestry and Fisheries (MIFAFF) 88 GwanMun-Ro, GwaCheon-Si, GyeongGi-Do, 427-719 Republic of Korea Tel: (+82) 2 500 2230, (+82) 31 440 9085 Fax: (+82) 2 504 6659 E-mail: secretariat@aprc2010.org During the Conference the address of the Conference Secretary is: Mr Purushottam K. Mudbhary Conference Secretary 30 th FAO Regional Conference for Asia and the Pacific E-mail: APRC@fao.org 13. Telephone and facsimile services as well as a travel and tourist information desk will be provided at the Conference premises. Postal services are available at the hotel concierge.
3 Formalities for entry into the Republic of Korea 14. An entry visa to the Republic of Korea should be obtained from the nearest Embassy or Consulate of the Republic of Korea. For some countries, visas can be obtained upon arrival. For more information, please visit the following link: http://www.hikorea.go.kr/pt/infodetailr_en.pt?categoryld=2&parentld=385&catseq=401&show Menuld=375 15. Participants are advised to provide advance notice at least four weeks prior to arrival of the name of carrier, flight number, time of arrival and other related information to the Government Liaison Officer in the Republic of Korea, to ensure that they are properly met on arrival at the Gimhae International Airport (PUS), located in Busan. Participants are advised to mark their luggage clearly in order to facilitate identification. 16. Upon arrival at the Gimhae International Airport, Republic of Korea, participants will be met and transported to their respective hotels. Entrance formalities (customs and immigration) will be facilitated. Transport from hotels to the airport will be arranged at the end of the Conference. 17. All participants to the Conference are advised to finalize, at an early date, return travel arrangements. Upon arrival in the Republic of Korea, participants are advised to contact the travel desk at the conference premises for special internal visits for spouses and for the reconfirmation of their departure date and time. 18. In accordance with UN rules, UN personnel should obtain security clearance, if necessary, from the Designated Official in the Republic of Korea prior to travel. Reference may be made to the Monthly Advisory on Field Security Status and Security-Related Travel Restrictions published by the Office of the United Nations Department of Safety and Security (UNDSS). Additional information may be obtained from UNDSS Communications Centre: Tel: (+1) 917-367-9438 and Fax: (+1) 212 963-9053/1-917-367-9441, Email: UNDSSComscen@un.org. Foreign exchange and banking 19. The monetary unit is the Korean Won (KRW, denoted by ). At the conference premises, a bank/foreign exchange desk will be available to convert foreign currency. All major credit cards such as American Express, Visa and Master Card are accepted for payment of hotel bills. The exchange rate is approximately 1 150 KRW /1 USD (as of May 2010). Medical services and first aid 20. First aid services and medical personnel will be available at the conference premises. Hotel accommodation 21. Requests for hotel reservations should be made on the printed form appearing in Annex A, as soon as possible, but not later than Friday, 27 August 2010, by sending the original copy to Ms Irene Kim and a copy to the Conference Secretary in Bangkok, Thailand. Ms Irene KIM Mr Purushottam K. Mudbhary Tel: (+82) 70 7425 5224 Conference Secretary Fax: (+82) 2 3461 1340 Fax: (+66) 2 697 4445 E-mail: registration@aprc2010.org E-mail: APRC@fao.org Website: www.aprc2010.org
4 22. Accommodation will be available for participants and their families in the hotels listed in Annex B. Registration 23. All delegates and observers are requested to register, soon after arrival, at the 30 th APRC Registration Desk located at the Conference venue in the Hotel Hyundai Gyeongju so that they can be provided with identification badges and document bags. The registration desk will be open from 13:00 hours to 18:00 hours starting on Sunday, 26 September 2010. During other days, the registration desk will be open from 08:00 hours to 18:00 hours. The Conference Secretariat will issue a Provisional List of Participants on the first day of the Conference. The Secretariat should be notified of any corrections or additions to this list. Only registered participants will be issued special badges permitting access to the Conference venue. Weather and time 24. Korea has four distinct seasons - spring, summer, fall and winter. Fall lasts from September to November. During the month of September the average temperature in Gyeongju ranges from 14 o to 24 o C. Gyeongju is 9 hours ahead of GMT (standard time). Electricity 25. The standard voltage in Korea is 220 volts at 60 Hz.
5 ANNEX A Registration Form Please complete and return this form to: Ms Irene KIM Tel: (+82) 70 7425 5224 Fax: (+82) 2 3461 1340 and (+66) 2 697 4445 E-mail: registration@aprc2010.org and APRC@fao.org Website: www.aprc2010.org 27 September ~ 1 October 2010 Gyeongju, Republic of Korea SECTION A DELEGATE DETAILS Please note, the details completed within this section will be reproduced, exactly as they appear, in the delegate list. Family Name Given Name Title and Position Organization Address (Postal) Country Passport No. Telephone Postcode Date of Birth Facsimile Email Nationality Attending as Head of Delegation Delegate Observer Secretariat ACCOMPANYING PERSON Family Name Passport No. Family Name Passport No. Given Name Date of Birth Given Name Date of Birth SECTION B SPECIAL NEEDS Please let us know if you have any special needs (e.g. dietary requirements, wheelchair access). Every attempt will be made to meet your needs. Please specify:
6 SECTION C SOCIAL FUNCTIONS (free of charge) Code Function Date Time No. of person(s) FN01 Welcome dinner hosted by the Government 29 Sept. 18:30-21:00 FN02 Dinner hosted by Director-General of FAO 30 Sept. 18:30-21:00 FN03 Farwell lunch hosted by the Government 1 Oct. 12:00-14:00 SECTION D LETTER OF INVITATION Please send me a letter of invitation in order to arrange the appropriate visa to enter Korea to attend the Conference. SECTION E ACCOMMODATION Note : All prices shown are in Korean Won (Unit : ). Please tick appropriate room type. 1. Hotel Hyundai Gyeongju 1-1 Twin 142,780 1-2 Double 154,880 Main Hotel 1-3 Junior Suite-Twin 324,280 1-4 Junior Suite-Double 324,280 1-5 Senior Suite-Double 384,780 2. Gyeongju Hilton 2-1 Deluxe 163,350 2-2 Juniper Suite 242,000 20 Minutes on foot 2-3 Residential Suite 363,000 2-4 Maple Suite 423,500 3. Hotel Concord 3-1 Twin 85,000 7 Minutes on foot 3-2 Double 85,000 NOTE: RESERVATION DEADLINE for Conference Rate: 3 September 2010 All rates above include VAT (10%) and service charge (10%). Breakfast for only 1 person is included in the above room rates. Room will be reserved on a first-come, first-serve basis. The exchange rate is approximately KRW 1 150 /1 US$ (as of May 2010). Please write the hotel name according to preference priority. First Choice Second Choice Third Choice Accommodation required : I will be sharing with
7 Check in (arrival) date : / / Arrival time : Flight No. Airport: Check out (departure) date : / / Departure time : Flight No. Airport: No. of nights : I require a Smoking room Non smoking room I do not require accommodation. I have made my own arrangements and will be staying at : Signature Date :
8 ANNEX B LIST OF HOTELS Address Distance to Conference venue Room Tariff* (KRW) Hotel Hyundai Gyeongju Conference Twin room 142,780 477-2, Shinpyeong-dong, Gyeongju City, Gyeongsanbuk-do, 780-290, Republic of Korea Contact Tel: (+82) 54 748 2233 Fax: (+82) 54 748 8234 Venue Double room Junior Suite-T Junior Suite- D Senior Suite 154,880 324,280 324,280 384,780 Website:www.hyundaihotel.com/gyeo ngju_en/ Gyeongju Hilton 370, Shinpyeong-dong, Gyeongju City, Gyeongsanbuk-do, 780-290, Republic of Korea Contact Tel: (+82) 54 745 7788 Fa x: (+82) 54 745 7799 Website: www.gyeongjuhilton.co.kr or www.hilton.com 20 min. on foot Deluxe Juniper Suite Residential Suite Maple Suite 163,350 242,000 363,000 423,500 Hotel Concorde 410, Shinpyeong-dong, Gyeongju City, Gyeongsanbuk-do, 780-290, Republic of Korea Contact Tel: (+82) 54 745 7000 Fax: (+82) 54 745 7010 Website:www.concorde.co.kr/concord e/eng/index_eng.html 7 min. on foot Twin room Double room 85,000 85,000 * All rates above include VAT (10%) and service charge (10%). Breakfast for only 1 person is included in the above room rates. The standard currency rate is the Korean Won (KRW).
9 ANNEX C General Information Republic of Korea The Republic of Korea is situated on the Korean Peninsula, which spans 1 100 kilometers from north to south. The Peninsula lies in the northeastern part of the Asian continent, where Korean waters meet the waters of the Western Pacific. The Peninsula shares its northern border with China and Russia. The Peninsula encompasses a total of 222 154 km 2 almost the same size as Britain. With rapid economic growth in the 1960s, Korea s role in the global community has become more significant, holding such international events as the 1988 Seoul Olympic Games, 2000 Asia Europe Summit Meeting, and 2002 FIFA World Cup-Korea/Japan. With a concentrated investment in science and technology, Korea ranks number one in the world in terms of the supply of high speed internet, which stands at 57.3 percent. Also, 70 percent of the population uses mobile telecommunications service, thus allowing the IT industry to thrive. Gyeongju The history of Gyeongju (located in the southeast of Korea) dates back to ancient times when the city was the capital of the Silla Dynasty (BC 57-935), the longest period of reign in the history of Korea. Today, more than a thousand years later, evidence of Gyeongju s rich cultural heritage is still evident in every corner of the city. Since the ancient relics are such an integral part of the area, the whole city has been designated as a UNESCO World Cultural Heritage under the name Gyeongju Historic Areas. As such, Gyeongju is often referred to as a roofless museum. Transportation It is recommend that you schedule your flight via direct routes to Gimhae International Airport (PUS) as below; From Cambodia: Siem Reap From China: Guangzhou / Beijing / Shanghai / Shenyang / Xian / Yanji / Yantai / Weihai / Qingdao / Hangzhou From Germany: München From Hong Kong Special Administrative Region: Hong Kong SAR From Japan: Nagoya / Tokyo (Narita) / Sapporo / Osaka / Fukuoka From Philippines: Manila / Cebu From U.S.A.: Honolulu From Taiwan Province of China: Teipei From Thailand: Bangkok From Viet Nam: Hanoi / Ho Chi Minh
10 For the convenience of delegations, free shuttle (car) services for all delegates will be available at the Gimhae International Airport (PUS). Gimhae International Airport the Official Hotels in Gyeongju: 1 hour 30 min. Clothing The weather in Gyeongju during September/October is mild. Fall, a season for trench coats, is the best season to visit Korea because of clear skies and low humidity. Long slacks, long-sleeved shirts, and cardigans or jackets are ideal. Mobile Phone (roaming) CDMA cellular systems are widely used in Korea. SK Telecom and KTF are providing a SIM card roaming service to allow you to use your GSM subscription in Korea. At the Gimhae International Airport, you can rent a special CDMA cellular phone which accepts your SIM card. Please check the links below for more details. KTF roaming service http://www.ktfroaming.com/english/inbound/02_use/01_gsm_01.jsp SK Telecom roaming service http://www.sktelecom.com/eng/ Useful Websites Korean Government s 30 th APRC homepage www.aprc2010.org Korea National Tourism Organization www.knto.or.kr Korea Information Service www.korea.net Gimhae International Airport www.airport.co.kr/doc/gimhae_eng/ Gyeongju-si www.gyeongju.go.kr/english/open_content/index.jsp