CENTRAL PIERCE FIRE & RESCUE PIERCE COUNTY FIRE DISTRICT NO. 6 BOARD OF COMMISSIONERS November 13 th, 2006 Station 6-0 Vice Chairman Eckroth called the Regular meeting of the Board of Commissioners for Pierce County Fire District No. 6 to order at 6:02 p.m., at 17520 22 nd Avenue East, Tacoma, Washington. Present were the following: Vice Chairman Eckroth, Commissioners Coleman, Nelson, and Hartloff, Fire Chief Andren, Deputy Chief Willis, Assistant Chiefs Thomas, Tucker, and Pearson, Chief Financial Officer Carlsen, EMS Administrator Murphy, Human Resources Manager Johnson, Information Systems Manager Travis, Battalion Chief Wright, Firefighters Roley and Miller, Citizen of the District Cheryl Thomas and Recorder Wiseman. PLEDGE OF ALLEGIANCE Commissioner Hartloff led the flag salute. CITIZENS COMMENTS (FOR ITEMS NOT SPECIFICALLY ON THE AGENDA) Nothing at this time. FIRE BENEFIT CHARGE (FBC) HEARING At 6:03 p.m. Vice Chairman Eckroth opened the Fire Benefit Charge Hearing. Vice Chairman Eckroth read the following public statement: The Board of Commissioners for Central Pierce Fire & Rescue (PCFD #6) have chosen to approve the necessary Resolutions to collect the maximum taxes allowed by law. The Fire Benefit Charge rates as set at the hearing today- November 13 th, 2006 are:.44 residential,.33 mobile homes,.45 apartments, 1.25, 1.55, 1.75, 2.0, 2.5, 3.5, 4.5, 5, 6 and 7 commercial and 1.12 for multi-story, four-plexes. The flow rate has been set at.338; which reflects a 5% increase over 2006. The sprinkler discount rate has been set at a 20% discount. We will be approving a budget that includes this revenue and the $ 0.86 per thousand Regular Tax Levy as approved by the voters, and $ 0.50 per thousand EMS Levy as approved by the voters on September 19 th, 2006. We will open the meeting to the floor for public testimony concerning either the budget or the revenue as stated above. No public comments were given. At 6:07 p.m. Vice Chairman Eckroth closed the Fire Benefit Charge Hearing. CONSENT AGENDA (Single Motion) Meeting Agenda Excused Absences: Chairman Willis Minutes: Regular Board Meeting Minutes of October 23, 2006 Special Budget Meeting Minutes of October 30, 2006 Page 1 of 6
Approval of: ORIGINAL Accounts Payable Warrants Numbered 21693 to 21774 totaling: $ 257,528.69 Accounts Payable Warrants Numbered 21814 to 21908 totaling: $ 202,705.56 Net Payroll Warrants Numbered 102922 to 102973 totaling $ 132,914.38 Employee EFT s, Contributions/Deductions (Including all Taxes & Retire) Warrants Numbered 21795 to 21813 totaling: $ 1,447,044.51 GRAND TOTAL: $ 2,040,193.14 Commissioner Nelson moved and Commissioner Coleman seconded to accept the Consent Agenda as presented in the amount of $ 2,040,193.14. MOTION CARRIED. UNFINISHED BUSINESS (Second Reading and Final Action) Resolution No. 06-21 Establishing the Fire District Services: A/C Tucker explained that this Resolution is required by House Bill 1756. Commissioner Coleman moved and Commissioner Hartloff seconded to approve Resolution No. 06-21 Establishing the Fire District Services. MOTION CARRIED. Resolution No. 06-22 Establishing Fire Department Response Times: A/C Tucker explained that this Resolution is also required by House Bill 1756. Commissioner Coleman moved and Commissioner Hartloff seconded to approve Resolution No. 06-22 Establishing Fire Department Response Times. MOTION CARRIED. NEW BUSINESS (First Reading For Discussion and Review Only) Resolution 06-23 Regular Levy Certification: C/F/O Carlsen explained that this Resolution states the actual dollar amount to be collected for FY 2007 from the Regular Levy. Resolution 06-24 Percent Increase for Regular Levy: C/F/O Carlsen explained that this Resolution is required by the Department of Revenue stating the 1% increase as well as the dollar increase in the Regular levy from 2006 to 2007. Resolution 06-25 EMS Levy Certification: C/F/O Carlsen explained that this Resolution states the dollar amount that is being collected for 2007 from the EMS Levy. Resolution 06-26 Adopting the 2007 Annual Budget: C/F/O Carlsen explained that this resolution adopts the 2007 Annual Budget. CONSIDERATIONS AND REQUESTS Entry Level Firefighter Eligibility List: H/R/M Johnson stated this list is the result of a lot of hard work by a lot of members of this department. We have made conditional job offers to fourteen (14) candidates on the list. One (1) candidate in the top fourteen (14) declined our offer so we have offered a conditional job offer to the fifteenth (15) person on the list. Commissioner Nelson moved and Commissioner Coleman seconded to approve the eligibility list as presented. MOTION CARRIED. Page 2 of 6
Request for Contingency Fund Monies: A/C Thomas explained that the oil burner at the Maintenance shop needs to be replaced. The cost is approximately $7,200. This money was not budgeted for in the Facilities and Maintenance funds. A/C Thomas requested these funds come from the Commissioner s Contingency Fund. Commissioner Coleman moved and Commissioner Nelson seconded to approve funds be transferred from the Commissioner s Contingency Fund to be used to replace the oil burner at the Maintenance shop. MOTION CARRIED. PC LEOFF 1 Disability Board Policies: H/R/M Johnson explained that the PC Disability Board has approved a set of policies putting some new requirements into written policy. One of the new items presented is that LEOFF 1 retirees be given up to $2,000 a year in dental coverage. H/R/M Johnson has researched this new requirement and recommends that the District offer dental insurance coverage to the LEOFF 1 retirees to help keep the dental costs to the District down. The cost would be approximately $5,000 per LEOFF 1 retiree member. We have nine (9) of these retirees. Commissioner Coleman moved and Commissioner Hartloff seconded to approve the District offering dental insurance to the nine (9) LEOFF 1 retirees, as recommended by H/R/M Johnson. MOTION CARRIED. Telephone System Project: I/S/M Travis has presented a proposal to the Board as recommended by the Technology Committee. The recommendation is to go with the Cisco Phone System which was on the Sate Bid List. Extensive research went into this recommendation by the Technology Committing including a field trip to the City of Kirkland to see how the Cisco Phone System has worked for them. There was a lot of positive feedback from the employees of Kirkland regarding the service level, the implementation process and the ongoing support from the Cisco group. The cost for the new phone system through Cisco will be $150,000. The yearly maintenance will be $14,525 which is approximately $500 less than we currently pay for our yearly phone maintenance. Commissioner Nelson moved and Commissioner Coleman seconded to approve the purchase of a new telephone system from Cisco at the cost of $165,000 with a yearly maintenance cost for the new system to be $14,525. Commissioner Hartloff disclosed that he owns Cisco Stock and will abstain from voting on this issue. Vice Chairman Eckroth voted to make a quorum. MOTION CARRIED. STAFF, LOCAL, FIREFIGHTERS ASSOCIATION AND FIRE CHIEF REPORTS (For Information Only) I/S/M Travis: Nothing at this time. A/C Pearson: Reported the District has been working for the last three (3) years to be in compliance with NIMS. Now our elected Officials must take either the IS-700 or a I-402 course. The Commissioners can decide if they would like to take the IS-700 course online at their homes or if they would like the Training Division to schedule a I-402 two (2) hour course at one of the stations. The Commissioners concurred they would like to take the IS-700 on line course. Any Commissioners who do not have internet access from their homes can make arrangements with the Training Division to take the class from one of the stations. A/C Pearson stated a training burn had been scheduled for the old church building by Station 6-7 on November 6 th but due to the rain and wind levels it got rescheduled for November 15 th. Page 3 of 6
H/R/M Johnson: Reported the fourteen (14) candidates are in the midst of their medical exams and Staff is in the process of doing in depth background investigations on these candidates. B/C Wright: Nothing at this time. A/C Tucker: Nothing at this time. D/C Willis: Reported we had a close call at our training burn two (2) weeks ago. One of our firefighters burned his hands and ears severely enough to be off duty for three (3) shifts. D/C Wills sent out a Close Call alert to all our emergency personnel to make them aware of the dangers inherent in training burns. A/C Thomas: Reported the roof project is pretty much complete. A/C Thomas reported the Station 6-6 carpeting project will be complete by the end of the week. A/C Thomas stated the Stations all did fairly well through the heavy rains of the last week. There are leaks at Station 6-4 from the skylights. A/C Thomas stated the only fix for that will probably be replacing the entire roof and getting rid of the skylights. This will be an extensive job as the skylights cover the bay areas as well. A/C Thomas will be meeting with our insurance agent to see about the possibility of getting reimbursed for any of the damages. EMS/A Murphy: Reported the flu shots are in. C/F/O Carlsen: Nothing at this time. Local: Nothing at this time. FF Association: No representative in attendance. F/C Andren: Reported that A/C Thomas and he met with the County regarding the 176 th Street widening project. The County is proposing to run 22 inch planters down the center of 176 th. The only way to get from one side of the road to the other is to go to one of the major intersections and do a U turn. This will substantially reduce response times as well as cause more of our parking lot to be taken for the road improvement as the County is proposing a turn about at the intersection of 176 th and 22 nd Avenue East. The County also based their turn radius calculations on a medic unit not a fire engine so the turn radius is not large enough to accommodate our fire engines. We have expressed our concerns to the County and we will also get with Fire Marshal Wayne Weinholtz at the Pierce County Fire Prevention Bureau to discuss these issues. F/C Andren presented the Board with a copy of a City of Puyallup Resolution authorizing the City Manager to initiate a study to evaluate alternative service delivery models for fire and emergency services for the residents of Puyallup. They are looking into a possible consolidation or merger with us, Tacoma or North Puyallup. Page 4 of 6
F/C Andren stated he received a cash offer for Station 6-5 with no contingencies. The amount was less than the previously listed price but since the building is not zoned Commercial this would account for the reduced sale price. It is still a good offer and F/C Andren accepted the offer on behalf of the Board. The closing date should be around the 15 th of December. F/C Andren reported he and Attorney Joseph Quinn met with Bates Finance Director William Thomas along with Wayne Caldwell to discuss the Station 6-7 Training Tower issue. This was a preliminary meeting but established the land issue previously discussed. It was established that the property that goes with the Training Tower is 205 feet from the southern boundary of the property which places it halfway between the existing Station 67 and the Training Tower. It was agreed by both parties that it would be difficult to get any comparables on the building since there are no buildings like it that have sold to compare it to. We also discussed with them the fact that they have not participated in the costs for maintenance and utilities on the building for all the years encompassed by the agreement. F/C Andren will continue to update the Board on this issue as new information comes to light. F/C Andren stated he received an e-mail from Attorney Steve DiJulio about a Supreme Court ruling that Boundary Review Boards can no longer expand the boundaries on a petition unless it was previously petitioned for. F/C Andren handed out a draft Hazardous Materials Interlocal Agreement between Puyallup Fire, Pierce County Fire Districts 2, 5, 21 and us. We have already had an interlocal agreement with Graham Fire and Puyallup Fire. This agreement adds Gig Harbor and Lakewood. The buy in from the other agencies is that they will be paying us back for the equipment that we have already purchased for the Haz Mat program. We will be receiving funds back over the next four (4) years. Graham Fire will be the lead agency. The target date for finalizing this Interlocal Agreement is March 31, 2007. F/C Andren handed out an email he had received from Attorney Joseph Quinn regarding his annual contract renewal. F/C Andren recommended renewing the Legal Interlocal with Attorney Quinn for a one (1) year period and reducing the contracted hours to five (5) hours each month. The Board concurred. F/C Andren reported A/C Tucker, D/C Willis and he became part of an overhead team Monday night due to the extreme weather situation. Orting and Riverside both experienced flood situations requiring evacuation of citizens. Riverside Fire decided to evacuate their Station and moved all of their equipment to Station 6-7 to keep it from getting water damaged. B/C Kondra and Special Operations team members Woody Juarez, Brett Martinson and Bruce Carpenter were involved in a swift water rescue of four (4) people and one (1) dog in the Orting Valley. The victims were in a van trapped by rising flood waters. They did an excellent job. Page 5 of 6
COMMISSIONER COMMENTS Commissioner Hartloff: Nothing at this time. Commissioner Coleman: Thanked A/C Thomas for his work on the roofing project. Commissioner Nelson: Nothing at this time. Vice Chairman Eckroth: Stated the value of the retention ponds have certainly shown their worth during these last couple weeks. They seem to be doing their job well and eliminating a lot of the previous flooding that had occurred in our District during times of heavy rain. EXECUTIVE SESSION At 7:05 p.m., Commissioner Coleman moved and Commissioner Hartloff seconded to move into Executive Session for twenty-five (25) minutes according to RCW 42.30.140 for discussion relating to the interpretation or application of a labor agreement and to discuss a grievance arbitration issue. MOTION CARRIED. At 7:25 p.m., Vice Chairman Eckroth called the meeting back into Regular Session with no action taken. ADJOURNMENT There being no further business, Commissioner Nelson moved and Commissioner Coleman seconded to adjourn the meeting. MOTION CARRIED. The meeting adjourned at 7:25 p.m. WILLIAM ECKROTH VICE CHAIRMAN OF THE BOARD VICKY CARLSEN DISTRICT SECRETARY TRACY WISEMAN RECORDER Page 6 of 6