Call to Order: Governor Matthew Cantrall called the meeting to order at 10:28 a.m. Pledge of Allegiance: Governor-elect Chuck Gugliuzza led the Pledge of Allegiance. Invocation: District Treasurer Celia Earle gave the invocation Roll Call: Executive Director Winternheimer s roll call recorded the 2013-14 District Board Members attendance: 2013-14 Trustees Present: Governor Matthew Cantrall Governor-Elect Chuck Gugliuzza Immediate Past Governor Allen Whetsell Past Governor Tom Ramiccio Past Governor Donna Parton Executive Director Melanie Winternheimer District Treasurer Celia Earle Division 1 Lt. Governor Samantha Jackson Division 2 Lt. Governor Kay Cherry Division 3 Lt. Governor Heather Locke Division 4 Lt. Governor Michael Williams Division 6 Lt. Governor Dr. Merrick Owen Division 7 Lt. Governor Donna Collins Division 8 Lt. Governor Mike Pontius Division 9 Lt. Governor Trueman Hurley Division 10 Lt. Governor Barry Rigby Division 11 Lt. Governor Ted Hartselle Division 12 Lt. Governor Mark Lightsey Division 14 Lt. Governor Sharon Moody Division 15 Lt. Governor Dennis Harrison Division 16 Lt. Governor Jim Vensel Division 17 Lt. Governor Terry Lynn Davis Division 18N Lt. Governor John Wild Division 18S Lt. Governor Sam George Division 19 Lt. Governor Trinky Jarrett Division 20 Lt. Governor Maribeth Lenz Division 22 Lt. Governor Jessica Macera Division 23 Lt. Governor Joel Davidson Sunday, August 4, 2013 Page 1 of 6
Division 24 Lt. Governor Caroll Neita Division 25 Tom Freiwald Also Attending: Florida Kiwanis Foundation President-elect Designate Dave Liddell Florida CKI District Governor Victor Roa Florida Key Club Governor Trina Sessions 2013-14 Parliamentarian Bob Parton 2010-11 Trustees Absent: Division 5 Lt. Governor VACANT Division 13 Lt. Governor Cathy Swanson (excused) Division 21 Lt. Governor Kristina Vincenzo-Cabral (excused) Division 26 Lt. Governor Lisa Feliciano (excused) Quorum: Executive Director Winternheimer confirmed the presence of a quorum for the conduct of business. International Representation: The Kiwanis International Board was represented at the Board Meeting and throughout the convention by International Trustee Jim Rochford. Jim was assigned by 2013-14 International President Gunther Gasser as Board Counselor to the Florida District. Jim s wife, Deb, also attended the convention. Acknowledgement of Guests and Opening Comments: Governor Cantrall thanked the guests and the Board for attending, giving special recognition to the many Key Club Board Members represented. Dates and Locations of 2013-14 Meetings & Conventions: With the addition of several dates for DCMs and the addition of the second Board Meeting (January 29, 2014), Lt. Governor Tom Freiwald made a motion to approve the 2013-14 calendar. The motion was seconded by Lt. Governor Dennis Harrison and carried. The calendar is available at www.floridakiwanis.com and will be continually updated throughout the year. Approval of Authorized Signers on Kiwanis Family Accounts: Lt. Governor Trueman Hurley made a motion to designate and approve the signers for the Kiwanis Family Accounts. The motion was seconded by Lt. Governor Caroll Neita and carried. The designated signers are: a) Kiwanis Accounts : Executive Director with Governor or Treasurer as Emergency/Secondary Signers b) SLP Foundation Accounts (CKI, Key Club, Aktion Club) : Kiwanis Executive Director for Foundation SLP accounts with Foundation President as Emergency Signer Sunday, August 4, 2013 Page 2 of 6
c) SLP Operating Accounts (CKI, Key Club) : Kiwanis Executive Director with Kiwanis Treasurer as Emergency/Secondary Signer Approval of District Committee Chair Appointments: Lt. Governor Jim Vensel made a motion to approve Governor Cantrall s appointment of the 2013-14 Committee Chairs. The motion was seconded by Lt. Governor Joel Davidson and carried. The 2013-14 Committee Chairs can be found at www.floridakiwanis.com Approval of Appointments to Long Range Finance Committee: Lt. Governor John Wild made a motion to approve Governor Cantrall s appointments to the 2013-14 Long Range Finance Committee. The motion was seconded by Lt. Governor Terri Lynn Davis and carried. The appointees are: a) Lt. Governor Trueman Hurley, Division 9 b) Lt. Governor Teddy Hartselle, Division 11 Appointment of Bylaws & Policies & Procedures Review Committee: This appointment does not require board approval. Governor Cantrall s appointees are: a) Lt. Governor Mark Lightsey, Division 12 b) Lt. Governor Joel Davidson, Division 23 c) Lt. Governor Terri Lynn Davis, Division 17 d) Allen Whetsell, Immediate Past Governor Adoption of 2010-11 Florida Kiwanis Family Operational Budgets: a) Lt. Governor Mike Williams made a motion to ratify the 2012-13 District Board Approval of Kiwanis 2013-14 Budget. Lt. Governor Freiwald seconded the motion and it carried. b) Lt. Governor Heather Locke made a motion to ratify the 2013-14 Key Club and District Board Approval of the 2013-14 Key Club District Budget. Lt. Governor Davis seconded the motion and it carried. c) Lt. Governor Hartsell made a motion to table the 2013-14 CKI District Budget so that the CKI Board and the District Office could draft a comprehensive module. The motion was seconded by Lt. Governor Jessica Macera and carried. Creation of 2013-14 Executive Committee: Lt. Governor Freiwald made a motion to authorize the creation of a 2013-14 Executive Committee. The motion was seconded by Lt. Governor Vensel and carried. Nominations and Election to the Executive Committee: a) The following Lt. Governors accepted nominations to the Executive Committee: Vensel (D16), George (D18S), Neita (D24), Macera (D22), Collins (D7), Locke (D3) b) Lt. Governors George, Macera and Locke were elected by a ballot of the Lt. Governors. Lt. Governor Davidson made a motion to confirm the election of Lt. Governors George, Macera and Locke. The motion was seconded by Lt. Governor Kay Cherry and carried. Sunday, August 4, 2013 Page 3 of 6
Nominations and Election to the Personnel Committee: a) The following Lt. Governors accepted nominations to the Personnel Committee: Freiwald (D25), Rigby (D10), Harrison (D15), Wild (D18N) and Jarrett (D19). b) Lt. Governors Freiwald, Rigby and Harrison were elected by a ballot of the Lt. Governors. Lt. Governor Davidson made a motion to confirm the appointment of Lt. Governors Freiwald, Rigby and Harrison. The motion was seconded by Lt. Governor Cherry and carried. Lt. Governor Report Deadlines: Executive Director Winternheimer reminded the Board Members that to qualify for eligible reimbursements during the 2013-14 year they must submit a reimbursement request form. She will make these available to all members of the board. Executive Director Winternheimer also reminded the Lt. Governors of their required reporting obligations: a) Report of Training and Contact Visits and Reimbursement Request (2 forms) Due December 1, 2013. Reimbursement request must be submitted with report. Reports more than 30 days delinquent are ineligible for reimbursement. b) Report of Official Club Visit & Reimbursement Request (2 forms) Due March 31, 2014. Reimbursement request must be submitted with report. Reports more than 30 days delinquent are ineligible for reimbursement. c) Report of Official Board Visit & Reimbursement Request (2 forms) Due May 31, 2014. Reimbursement request must be submitted with report. Reports more than 30 days delinquent are ineligible for reimbursement. d) Verification of Division Election Reports of 2013-14 & 2014-15 Lt. Governors, and election of Foundation Trustee in odd numbered divisions. Final Due Date: March 30, 2014. Preferred Due Date: February 15, 2014. e) Report of Club Elections Report due from clubs by June 1, 2014. Elections to be held between March 15th and April 30th. f) Lt. Governor s Monthly Report of Activities File a written report of your activities with your Lt. Governor Liaison by the 15th of each month. New Business Lt. Governor Locke made a motion to strike Past Governor Eddie Lee s name from all current and future publications produced by the Florida District of Kiwanis. The motion was seconded by Lt. Governor Davis. After a lengthy discussion Past Governor Whetsell made a motion to table any further discussion until the next official meeting of the Board of Trustees. The motion was seconded by Lt. Governor Williams and carried. Remarks by International Campaign Chair of The Eliminate Project : Campaign Chair DeLay advised us that the Florida District is well on its way to saving one million mothers and babies. He assured us that he and the rest of the campaign team are always available to help and encourage in any way needed. Sunday, August 4, 2013 Page 4 of 6
Remarks by FL Kiwanis Foundation President-elect Designate: President-elect Designate Dave Liddell recapped his presentation from the House of Delegates and then went on to explain the difference between traditional grants and the new mini-grants. He encouraged everyone to make sure that the paperwork is done property when submitting a grant. It hurts everyone involved if a grant is denied simply because the right people didn t sign the application. President-elect Designate Liddell asked that each lieutenant governor invite the Foundation trustee to a club meeting with them to show unity between the two groups. He pledged the Foundation s continued support to our Service Leadership Programs and to Kiwanis and then closed by reminding us that our gifts are important so we can continue to help children not just in our local communities but around the world. Remarks from the Investment Committee: Investment Counselor, Terry Carr, could not be present due to a death in the family so the report was provided by Investment Committee Chair and Advisor, Bob Parton. Parton presented two charts reflecting activity for both the Honorary Lifetime Trustee (HLT) account and the Investment account. Both accounts work in parallel and both are outperforming their benchmarks. According to Parton, our investments are doing well and they are in good hands. Remarks by CKI and Key Club Governors: In keeping with the theme of the weekend, CKI District Governor Victor Roa and Key Club District Governor Trina Sessions gave their report as a team. They reminded us that Kiwanis provides them with the leadership opportunities that help them grow as individuals and that as a group, we are not just a family we are a Kiwanis family. Goals for Conferences and Conventions: Lt. Governor Cherry made a motion to establish the following goals for Conferences and Conventions in 2013-14. Lt. Governor Freiwald seconded the motion and it carried. a) 100 registered for Kiwanis International Convention in Tokyo-Chiba, Japan July 17-20, 2014 b) 1,000 registered for District Convention at the Trump National Doral in Miami, Florida August 7-10, 2014 c) 500 attending the Leadership Conference in Lakeland, FL February 1, 2014 d) 1,000 attending the Governor s Official Visits Remarks by International Board Counselor: International Trustee Jim Rochford advised the board that success is in your hands and it will be determined by how hard you work as a lieutenant governor. He suggested that when they return home they evaluate their clubs that are weak and call on the past lieutenant governors to act as counselors and mentors. He reminded us that membership and building new clubs is imperative and pledged all of his resources and his complete support to encourage the growth of the awesome Florida district. If we want to keep this district strong we have to show others what we have to offer Sunday, August 4, 2013 Page 5 of 6
and we have to grow. He closed by thanking the district for their hospitality and, again, reminded us that he is here to support us and guide us whenever and however we need his assistance. Closing Comments: Governor Cantrall thanked everyone and wished them safe travels until we meet again. Adjournment: There being no further business, Governor Cantrall adjourned the meeting at 12:15 p.m. Respectfully submitted this 30 th day of August, 2013, Melanie J. Winternheimer, Executive Director/District Secretary The Florida District of Kiwanis International Certification: Copies of these Minutes have been forwarded to Kiwanis International Executive Director Stan Soderstrom; Kiwanis International Governance Specialist, Diana Rader O Brien; Thomas Tschopp, Schafer,Tschopp, Whitcomb, Mitchell & Sheridan, LLP., Kiwanis officially designated Certified Public Accountants; and permanently filed in the Official Records of the Florida District of Kiwanis International, Inc., at its headquarters at 5545 Benchmark Lane, Sanford, FL 32773-8116. Sunday, August 4, 2013 Page 6 of 6