Notice of Meeting of the City Council of the City of Roman Forest 2430 Roman Forest Boulevard, Roman Forest, TX 77357 Regular Council Meeting Minutes Tuesday, May 15, 2018 6:30PM City Council Chambers Mayor Chris Parr Council Member Tony Garza Position 1 Council Member Jill Carlson Position 2 Council Member David Mullane Position 3 Council Member Greg Partin Position 4 Council Member Conley Wallace Position 5 This notice was posted pursuant to the Texas Open Meetings Act. Notice was hereby given that a City Council Meeting of the City of Roman Forest, Texas, was held at which time the following subjects were discussed and acted upon. City Council Meeting Agenda Page 1 of 6 May 15, 2018
A. CALL TO ORDER: Mayor Parr called the meeting at 6:30pm hrs. B. INVOCATION: Invocation was led by City Administrator Liz Mullane. C. PLEDGE OF ALLEGIANCE: Pledge of allegiance was led by Mayor Chris Parr. D. ROLL CALL: Roll call was taken by City Secretary as follows: Mayor Chris Parr Present Councilman David Mullane Present Councilman Tony Garza Present Councilman Greg Partin Present Councilwoman Jill Carlson Present Councilman Conley Wallace Absent Staff present: City Administrator Liz Mullane, Chief Police Stephen Carlisle and City Secretary Iliana Bahr. E. PUBLIC COMMENTS: Ms. Melanie Curtsinger from the Montgomery County Veterans Memorial Commission presented information to Council Members on the new Montgomery County Veterans Memorial Park and Visitors Center. MC Veterans Memorial Commision has established a new site located in Conroe, Texas to honor all US Veterans. A resolution was presented for city of Roman Forest, Texas to recognize and support the new project Park. Ref. Agenda Item G1 Resolution 372-18. Resident George Cook expressed his concerns about potential lack of parking and traffic issues on new townhomes located in Artesian Way. Police Chief S. Carlisle informed no issues have arised at the Police Department with the new construction of these townhomes. Concerns will be taken in consideration. F. CONSENT AGENDA ITEMS F1. Deliberate and consider possible action concerning approving Minutes of the April 17, 2018, Regular Council Meeting. Motion made by Councilman Mullane to approve minutes of April 17, 2018 as written. Motion seconded by Councilwoman Carlson. All votes in favor: Partin, Carlson, Garza and Mullane. Wallace (absent). Motion approved 05/15/2018. F2. Deliberate and consider possible action concerning approving Minutes of the May 2, 2018, Council Meeting Workshop (Session 1). Motion made by Councilwoman Carlson, to approve minutes of May 2, 2018 as written. Motion seconded by Councilman Mullane. Votes in favor: Carlson, Garza and Mullane. Councilman Partin abstained. Councilman Wallace (absent). Motion approved 05/15/2018. City Council Meeting Agenda Page 2 of 6 May 15, 2018
F3. Deliberate and consider possible action concerning approving Minutes of the May 7, 2018, Special Council Meeting. Motion made by Councilman Garza to approve minutes of May 7, 2018 as written. Motion seconded by Councilwoman Carlson. Votes in favor: Partin, Carlson, Garza and Mullane. Councilman Wallace (absent). Motion approved 05/15/2018. F4. Deliberate and consider possible action concerning approving Minutes of the May 8, 2018, Council Meeting Workshop (Session 2). Councilwoman Carlson made a motion to approve minutes of May 8, 2018 as written. Councilman Mullane seconded motion. Votes in favor: Partin, Carlson, Garza and Mullane. Councilman Wallace (absent). F5. Consider financial and bookkeeping take any action required in connection therewith Liz Mullane. No questions from Council Members, all information in good order. F6. Consider the City Administrator report and take any action required in connection therewith Liz Mullane. No questions from Council Members, all information in good order. F7. Consider the Police Department update and take any action required in connection therewith Chief Carlisle. Councilmembers accepted RFPD report, no questions asked. Police Chief Carlisle reported a recent emergency call response from one of our Officers to a child drowning case in Woodbranch. Council members acknowledged the proper training our Officers carry and recognized the hard work RFPD puts in keeping the City of Roman Forest residents safe and responding to duty calls in a timely manner. G. REGULAR AGENDA ITEMS G.1 Discuss and consider approving RESOLUTION 372-18 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF ROMAN FOREST RECOGNIZING AND SUPPORTING THE NEW MONTGOMERY COUNTY VETERANS MEMORIAL PARK and the MONTGOMERY COUNTY MEMORIAL COMMISSION IN ITS ENDEAVORS ON BEHALF OF THE UNITED STATES VETERANS. Motion made by Councilwoman Carlson to approve Resolution 372-18. A resolution by the City Council of the City of Roman Forest recognizing and supporting the new Montgomery County Veterans Memorial Park and the Montgomery County Memorial Commision in its endeavors on behalf of the United States Veterans. Councilman Mullane seconded motion. Votes in favor: Partin, Carlson, Garza and Mullane. Councilman Wallace (absent). Resolution passed dated 05/15/2018. G.2 Discuss and consider the status of the following projects and taking of any action in conjunction therewith Liz Mullane. A. City Drainage Improvements Section 1 and 2 of Roman Forest Subdivision B. City Paving Improvements Section 1 and 2 of Roman Forest Subdivision City Council Meeting Agenda Page 3 of 6 May 15, 2018
C. Venus Outfall Ditch Improvements City Administrator Mullane gave an update of the current projects noted on A. B. & C (City Drainage and Paving Improvements, and Venus Outfall Ditch) Mr. Greg Phipps from Constanza noted the improvements and work done so far in the City of Roman Forest and the scheduled plan for the month of June. Mr. Phipps recommended to pay Pay as presented on letter dated May 11, 2018. Councilman Mullane made a motion to pay Application as written for the amount of USD $139,860.00 with twelve(12) weather related days. Motion seconded by Councilwoman Carlson. Votes in favor: Partin, Carlson, Garza and Mullane. Councilman Wallace (absent). Pay application payment approved on 05/15/2018. G.3 Convene into closed Executive Session under the Texas Open Meetings Act, Section 551.072 of the Texas Government Code, to deliberate regarding real property. Mayor Parr, Councilmembers Partin, Mullane, Carlson, Garza, and City Administrator Mullane went into Executive Session at 7:28pm. Session resumed at 7:55pm hrs. G.4 Discuss and consider selling 6 undeveloped lots as a package owned by the City of Roman Forest by sealed bid in Roman Forest, Section 4, setting publication dates for public notice and setting the due date for sealed bids. City Administrator informed bids to sell 6 undeveloped lots as a package owned by City of Roman Forest to be submitted by June 13, 2018 at 16:00 hrs. Minimum bid will start at USD$30,000.00. Newspaper advertisement for bids will be placed in the next Montgomery County paper. Motion to approve and accept lots sale bid dateline and newspaper advertisement as agreed by Councilmembers and noted by City Administrator was made by Councilman Garza. Councilman Partin seconded motion. Votes in favor: Partin, Carlson, Garza and Mullane. Councilman Wallace (Absent). Motion accepted and approved on 05/15/2018. G.5 Discuss and consider approving ORDINANCE 315-18 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF ROMAN FOREST, TEXAS, REGULATING THE PARKING AND STORAGE OF MOTOR VEHICLES, TRAILERS, RECREATIONAL VEHICLES; MOTORIZED EQUIPMENT AND TRUCK TRACTORS WITHIN THE CITY OF ROMAN FOREST. Motion was made by Councilwoman Carlson to accept and approve Ordinance 315-18. An ordinance by the City Council of the City of Roman Forest, Texas regulating the Parking and Storage of motor vehicles, trailers, recreational vehicles; motorized equipment and truck tractors within the City of Roman Forest. Motion seconded by Councilman Partin. Votes in favor: Partin, Carlson, Garza and Mullane. Councilman Wallace (absent). Ordinance accepted and approved on 05/15/2018. City Council Meeting Agenda Page 4 of 6 May 15, 2018
G.6 Discuss and consider for the City of Roman Forest to be included or excluded from being a part of the Montgomery County Community Development jurisdiction and participate in CDBG, HOME and ESG programs through Montgomery County. Motion was made by Councilwoman Carlson for City of Roman Forest to be excluded from being part of the Montgomery County Community Development jurisdiction and participate in CDBG, Home and ESG Programs through Montgomery County. Motion seconded by Councilman Mullane. Votes in favor: Partin, Carlson, Garza and Mullane. Councilman Wallace (Absent). G.7 Discuss and consider approving payment to BOK Financial in the amount of USD$62,418.75 for Debt Service Payment for the 2016 Certificate of Obligation. Motion was made by Councilman Mullane to accept and approve BOK Financial in the amount of USD $62,418.75 for Debt Service Payment for the 2016 Certificate of Obligation. Motion seconded by Councilman Garza. Votes in favor: Partin, Carlson, Garza and Mullane. Councilman Wallace (Absent). Motion for payment approved on 05/15/2018. G.8 Discuss and consider approving RESOLUTION 373-18 RELATING TO APPROVING A FINANCING BY THE ROMAN FOREST CULTURAL EDUCATION FACILITIES FINANCE CORPORATION FOR THE BENEFIT OF SOUTH TEXAS EDUCATIONAL TECHNOLOGIES, INC. AND RELATED MATTERS. Motion was made by Councilman Mullane to accept and approve Resolution 373-18 as written. A resolution to approve a Financing by the Roman Forest Cultural Education Facilities Finance Corporation for the benefit of South Texas Educational Technologies, Inc. and related matters. Motion seconded by Councilwoman Carlson. Votes in favor: Partin, Carlson, Garza and Mullane. Councilman Wallace (Absent). Resolution approved on 05/15/2018. H. ITEMS OF COMMUNITY INTEREST Laura Carlisle, President of the RF Special Events Committee promoted trip to Coushatta Casino and raffle to fund 4 TH of July Fireworks Display. Contracted company scheduled to perform outdoor Fireworks show is Celestial Displays. A Memorial Day event to honor all Veterans took place at the City Park last May 28 th. Special Thanks to Mr. Dennis Rans, from Double Tree for his time and effort heading up the project of planting 83 trees down the median of Roman Forest Boulevard. And thank you to all of the residents that donated the funds and the time shared in planting these trees on April 21 st. Our City continues to welcome children to our Splash Pad located in the City Park. We expect to have more families to enjoy as the school year ends. City Council Meeting Agenda Page 5 of 6 May 15, 2018
City Lifeguard Training was facilitated by the new Pool Manager Cole Wilson last May 5 th and 6 th. Pool opening scheduled is on May 26 th, 27 th and 28 th (Memorial Weekend). Summer season opening on June 1 st at 11am hours. I. CITY COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS J. ADJOURNMENT: Motion to adjourn meeting session was made by Councilwoman Carlson, seconded by Councilman Partin. Votes in favor: Partin, Carlson, Garza and Mullane. Councilman Wallace (Absent). Session adjourned at 8:57pm hours. Requests for accommodations must be made 48 hours prior to the meeting. Please contact the City Secretary at (281)399-2660 ext. 101, or fax to (281)689-7573 for information or assistance. I, the undersigned authority, do hereby certify that the above Notice of Meeting of the Governing Body of the City of Roman Forest, was posted on the website and the front door of Roman Forest City Hall, which was readily accessible to the public at all times, by 5:30 pm on May 11, 2018. /s/ Iliana Bahr, City Secretary Council Chambers are set up to record audio and video of the meetings. You may be audio and video recorded while in this facility. Details on Council meetings may be obtained from the City Secretary s Office, or video of the entire meeting may be downloaded from the website. (Portions of the video may be distorted due to equipment malfunction or other uncontrollable factors.) The City Council may retire to executive session any time between the meeting s opening and adjournment for the purpose of consultation with legal counsel pursuant to Chapter 551.071 of the Texas Government Code; discussion of personnel matters pursuant to Chapter 551.074 of the Texas Government Code; deliberation regarding real property pursuant to Chapter 551.072 of the Texas Government Code; deliberation regarding economic development negotiations pursuant to Chapter 551.087 of the Texas Government Code; and/or deliberation regarding the deployment, or specific occasions for implementation of security personnel or devices pursuant to Chapter 551.076 of the Texas Government Code. Action, if any, will be taken in open session. This agenda has been reviewed and approved by the City s legal counsel and the presence of any subject in any Executive Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144 and the meeting is conducted by all participants in reliance on this opinion. Attendance by Other Elected or Appointed Officials: It is anticipated that members of other governmental bodies, and/or city boards, commissions and /or committees may attend the meeting in numbers that may constitute a quorum of the body, board, commission and /or committee. Notice is hereby given that the meeting, to the extent required by law, is also noticed as a possible meeting of the other body, board, commission and/or committee, whose members may be in attendance, if such numbers constitute a quorum. The members of the boards, commissions and/or committees may be permitted to participate in discussions on the same items listed on the agenda, which occur at the meeting, but no action will be taken by such in attendance unless such item and action is specifically provided for on an agenda for that body, board, commission or committee subject to the Texas Open Meetings Act. City Council Meeting Agenda Page 6 of 6 May 15, 2018