CITY COUNCIL MINUTES December 7, 2015 Minutes of a Regular Meeting of St. Albert held in the Council Chambers, St. Albert Place on the above date at 2:00 p.m. Present Mayor Crouse Councillor Brodhead Councillor Heron Councillor Hughes Councillor MacKay Councillor Osborne Councillor Russell Staff M. Pungur-Buick, Acting City Manager G. Boston, Executive Director, Economic Development M. Dion, General Manager, Financial Services C. Jardine, General Manager, Community & Protective Services G. Prefontaine, Chief Community Development Officer G. Tompolski, General Manager, Infrastructure Services C. Belke, Chief Legislative Officer R. Vincent, Legislative Officer ADOPTION OF AGENDA The Mayor declared the Agenda adopted as presented. CONSENT AGENDA (C600-2015) Moved by Councillor Brodhead That the recommendations in the following agenda reports be approved as presented: 5.1 Committee of the Whole Recommendation: Civic Agencies - Public Appointments 7.1 Water Conservation Bylaw 22/2015 Third Reading & Related Motions The approved recommendations were as follows: Committee of the Whole Recommendation: Civic Agencies - Public Appointments That members of the public be appointed to the City of St. Albert civic agencies; and, that previously appointed and newly appointed Assessment Review Board members C -icy December 7, 2015/Page 1
be assigned to specific Local and Composite Assessment Review Boards for terms effective January 1, 2016 as specified in Attachments 1 and 2 to the "Committee of the Whole Recommendations - Civic Agency Appointments" agenda report dated December 7, 2015. That the terms of the expiring members of the Capital Partnership Program Advisory Committee be extended to allow for review of the projects submitted prior to conclusion of the Capital Partnership Program. Water Conservation Bylaw 22/2015 Third Reading & Related Motions: That Bylaw 22/2015 be read a third and final time. That Administration develop a business case for an education and incentives program for consideration in the 2017 operating budget to support the implementation of Water Conservation Bylaw 22/2015 on January 1, 2018. That the City Manager develop a Corporate Environmental Sustainability Current State Assessment and Action Plan and present it to Council in 2018. ADOPTION OF MINUTES The Mayor declared the Minutes of the Council Meeting of November 23, 2015 adopted as presented. PRESENTATIONS, DELEGATIONS AND PUBLIC APPOINTMENTS Margaret Plain, and Joan Johnson, President, Society of Friends of the Botanic Park Ms. Johnson provided an update on their 2015 activities, thanked Council and Administration for their ongoing support and presented the 2016 version of the Botanic Park calendars to Council. Ken Crutchfield, resident Regarding the public hearing process, Mr. Crutchfield believed little progress had been made so far with efforts to improve the current process which, in his opinion, handicaps public involvement. TERMS OF REFERENCE FOR CITIZENS' COMMITTEE TO PROVIDE FEEDBACK ON IMPLEMENTED & PLANNED ERIN RIDGE TRAFFIC CALMING MEASURES Ronald Kustra, resident Commenting on traffic issues on Eldorado Drive, Mr. Kustra believed that the facilitator for December 7, 2015/Page 2
the new traffic calming committee would be a City employee and therefore represent a conflict of interest. He requested Council to ensure this matter is done right. Murray Lambert, resident Mr. Lambert provided a qualified 'thumbs-up' to the revised Terms of Reference for the Citizens' Committee. He requested that the level at which the City is prepared to work with the citizens be bumped up from 'consult' to 'involve'. Information Request Request for a legal opinion on whether the Erin Ridge Traffic Calming Measured Citizens' Committee could provide recommendations vis-a-vis contravening the APEGA regulations? (C601-2015) Moved bv Councillor Hughes That the committee is considered on the public engagement spectrum to be "involve". (C602-2015) Moved bv Councillor Heron That the Call for Interest, Page 1, be amended to reflect "up to 18 members" from "18 members". (C6Q3-2015) Moved bv Councillor Hughes That Administration conduct a 'Call for Interest', as outlined in the Neighbourhood Consultation Committee Erin Ridge Traffic Calming - Call For Interest, provided as Attachment 1 to the December 7, 2015 agenda report entitled "Terms of Reference for Citizens Committee to Provide Feedback on Implemented and Planned Erin Ridge Traffic Calming Measures", as amended. (C6Q4-2015) Moved bv Councillor Hughes That up to $5,000 be provided from the Council Contingency for the creation of, and provision of support to, the Erin Ridge Traffic Calming Consultation Committee through 2018. CJI-VO December 7, 2015/Page 3
RECIPROCAL USE AGREEMENT (C605-2015) Moved by Councillor Heron That the Reciprocal Use Agreement, as attached to the Agenda Report dated December 7, 2015, be approved by Council. FIREHALL 2 RENOVATIONS In attendance: R. Richards, Fire Chief (C606-2015) Moved by Councillor Heron That Administration be authorized to proceed with the addition to Fire Hall 2 with a revised project Budget of $536,000 and that the additional $254,600 be funded from the Capital Reserve. GROSVENOR POOL FINAL REPORT In attendance: D. Enger, Director, Recreation & Parks K. McConnell, Manager, Community Recreation (C607-2015) Moved by Councillor Hughes That the Grosvenor Outdoor Pool Report - Part 2, 2015, provided as Attachment 1 to the Grosvenor Pool Report agenda report dated December 7,2015, be received as information. (C608-2015) Moved bv Councillor Hughes That Administration proceed with the recommendations outlined in the Grosvenor Outdoor Pool Report - Part 2, 2015, provided as Attachment 1 to the Grosvenor Pool Report agenda report dated December 7, 2015 as per the budget 'omnibus' motion. PUBLIC HEARING PROCESS The following motion is automatically before Council: "(C414-2015) Moved bv Councillor Osborne That the Proposed Public Hearing Process, as depicted in Attachment 1 to the September 8, 2015 agenda report entitled "Public Hearing Process Amendments", as December 7, 2015/Page 4
further amended be approved in principle, and that Administration consult with Urban Development Institute-Edmonton Region and the St. Albert and District Chamber of Commerce, and receive comments from the public on the Proposed Public Hearing Process; and present recommendations for amendments to Procedure Bylaw 35/2009 and Policy C-CC-11 Public Hearing Process for Council approval by February 29, 2016." (C609-2Q15) Moved bv Councillor Heron That Motion C484-2015 be amended by deleting "That the Public Hearing process" and substituting "That the proposed Public Hearing process". (C610-2015) Moved bv Councillor Hughes That the proposed Public Hearing process be amended such that the public hearing agenda information is made available to the public and to Council by the day it is advertised in the media. (Ad 1) As a result of further discussion, minor wording changes to the original motion (C414-2015) were made, as follows: (C414-2015) Moved bv Councillor Osborne That the Proposed Public Hearing Process, as depicted in Attachment J to the December 7, 2015 agenda report entitled "Public Hearing Process", be approved in principle, and that Administration consult with Urban Development Institute-Edmonton Region and the St. Albert and District Chamber of Commerce, and receive comments from the public on the Proposed Public Hearing Process; and present recommendations for amendments to Procedure Bylaw 35/2009 and Policy C-CC-11 Public Hearing Process for Council approval by March 31, 2016. CARRIED For: Brodhead, Heron, Hughes, MacKay, Osborne, Russell Against: Crouse Information Request Is it going to be possible to include a provision in a procedure bylaw, the ability to do 3 readings in one sitting, while having the primary procedure to be otherwise?" (Like a notwithstanding clause) RECESS Council recessed from 4:32 p.m. to 5:00 p.m. December 7, 2015/Page 5
PUBLIC HEARING - RIVERSIDE STAGE 14 In attendance: A. Slaght, Manager, Planning The following motions were presented by Councillor Heron: That Bylaw 33/2015, being Amendment 16 to the Municipal Development Plan Bylaw 15/2007, be read a first time. That Bylaw 34/2015, being Amendment 128 to the Land Use Bylaw 9/2005, be read a first time. The Mayor declared the Public Hearing on Bylaws 33/2015 and 34/2015 opened. Correspondence from Douglas and Caroline Nixon was entered into the record. Jonathan Lay, Genstar, Mr. Lay addressed Council and responded to questions. (C611-2015) Moved by Councillor Heron That Bylaw 33/2015, being Amendment 16 to the Municipal Development Plan Bylaw 15/2007, be read a first time. (C612-2015) Moved by Councillor Heron That Bylaw 33/2015 be referred to the Capital Region Board for a decision. (C613-2015) Moved by Councillor Heron " That the Public Hearing for Bylaw 33/2015 be adjourned until March 21, 2016 to allow for a decision by the Capital Region Board (CRB). (C614-2015) Moved by Councillor Heron That Bylaw 34/2015, being Amendment 128 to the Land Use Bylaw 9/2005, be read a first time. (C615-2015) Moved by Councillor Heron That the Public Hearing for Bylaw 34/2015 be adjourned until March 21, 2016. December 7, 2015/Page 6
PUBLIC HEARING PROCESS (Cont'd) (C616-2015) Moved bv Councillor Heron That both the amended public hearing process and Administration's proposed public hearing process (as per page 4 of Attachment #1 of the October 5th agenda report) be presented to UDI, the Chamber of Commerce and the Public. COUNCIL MOTION - LEGAL ADVICE The Mayor relinquished the Chair to Deputy Mayor Brodhead. (C617-2015) Moved bv Mayor Crouse That Council secure legal advice for Councillors and Council with respect to current lawsuit matters and that Councillor Brodhead and Councillor Osborne be authorized to select a lawyer on behalf of Council and that funds up to $5,000 be allocated from Council contingency. The Mayor resumed the Chair. COUNCIL MOTION - BRANDING PROJECTS Councillor Hughes requested that this matter be postponed to December 14, 2015. ADJOURNMENT The Mayor declared the Meeting adjourned at 5:45 p.m. MAYOR CHIEF LEGISLATIVE OFFICER December 7, 2015/Page 7