MULTI-USE TRAILS /BIKEWAY ADVISORY COMMITTEE Thursday February 25, 2010 4:30 P.M., T.B. Costain/SC Johnson Community Centre Present: Chair B. Sproul, M. Pearce, S. Simons, A. Palaisy, E. Narejko, E. Long, B. Irwin Councillor Calnan, M. Kaye Also Present: C. Jessome, E. Otten, B. Hughes, C. Kuyper Regrets: K. Neziol, S. Snow Absent: A Gloyn CONFLICTS OF INTEREST Minutes 1. APPROVAL OF AGENDA 1.1 Moved By S. Simons Seconded By E. Narejko THAT THE AGENDA FOR FEBRUARY 25, 2010 BE APPROVED 2. MINUTES 2.1 Moved By A. Palaisy Seconded By E. Long THAT THE JANUARY 21, 2010 MINUTES BE ADOPTED 3. BUSINESS ARISING 3.1 Revised Email Protocol draft circulated E. Otten highlighted the changes to the draft. Moved by E. Long Seconded by A. Palaisy TO RECEIVE THE REVISED DRAFT EMAIL PROTOCOL, SEND IT TO THE CITY CLERKS DEPARTMENT FOR REVIEW AND HAVE IT COME BACK TO THIS ADVISORY COMMITTEE FOR APPROVAL.
Minutes February 25, 2010 Page 2 3.2 Staff report E. Otten: 3.2.1 Trail signage in Waterworks Park re: Bald Eagles The signs have been installed. A map will be provided showing the sites where the signs are posted. 3.2.2 Regional Trail Partners update A thank-you letter has been sent to City of Cambridge re: $500.00 donation. Minutes were sent out to the participants. 3.2.3 Trans Canada Trail new brochures and magazines circulated 200 were ordered to start. The brochure and magazine will be distributed to members at the end of the meeting 3.2.4 Trails Open Ontario Events volunteers We were registered late last year, not in time for the magazine but posted on line. In order to get into the magazine for 2010 communities were required to organize an event on their trails. E. Otten registered two events: a 2.5 km hike and a 20 km bike ride. Both events are scheduled for Saturday, Sept 11, 2010. Volunteers will be required from the Advisory Committee. 3.2.5 Update on Capital Projects The plan is to phase the signage in. The trail / road crossing sign intersections drawings are currently being completed. Sign standards will be determined in conjunction with the Traffic Department and Brian McEnhill. Signage will be phased in to simplify the work. Plan to have package to Purchasing in April. Mapping to be revised and out to tender by the end of March. I plan to incorporate brochure holders and a section for upcoming events/news on major trail entrances. Wayne Gretzky Parkway signage is to be installed in February 2010. Gilkison Flats Meeting with Consultant to review options. Options included extending culvert, building headwalls either concrete or armourstone, replace CSP culvert with a concrete box culvert. TH&B interpretive signage out for quotes and due by March 5 th 3.2.6 Updated contact list with retirement dates as requested circulated There was a discussion regarding the four year terms. This enables influx of new members while keeping some of the experienced member positions. 3.2.7 Trail Steward The position has been eliminated at this time.
Minutes February 25, 2010 Page 3 3.2.8 Russ Loukes re: Blackburn Drive Cycling signed route Russ sent a memo indicating that Blackburn Drive was shown as a signed route in the 2007 Transportation Master Plan. In 2010 the Traffic Department is planning to complete pavement markings along the roadway to provide demarcation of a parking lane. Russ plans to attend our next meeting to review this work. E. Narejko asked - where is the list of Capital Projects from the Engineering Department? In response to this question staff indicated that further bike route signage initiatives would not be scheduled in conjunction with Engineering Capital road works projects. Need to find out if we can use the Gas Tax money for the trails. E. Long asked if a connection between the TH&B access and the Colborne Street West/Veterans Memorial Parkway intersection was planned for 2010. E. Otten reported in conjunction with the planned trail from Canning Street to St. Patrick s Drive, this work is scheduled for 2011. E. Long voiced concern. Staff time is the key. S. Simons is there a time element to do these projects when they have been funded? The County has re-allocated some funding. E. Otten reported to date, this has not been a problem. 3.3 Downtown Master Plan Bikeability Issues E. Long Motion distributed at the meeting E. Long updated from the last meeting in that they did not end up going to Council. Moved by E. Long Seconded by Councillor Calnan TO PUT THE MOTION ON THE FLOOR FOR DISCUSSION A lengthy discussion followed. At the end of the discussion the following was decided: Moved by E. Long Seconded by Councillor Calnan TO WITHDRAW THE MOTION FROM THE FLOOR AND THAT THE CHAIR INCORPORATE THE CONCERNS EXPRESSED IN THE MOTION IN A LETTER TO BE SENT TO THE ENGINEERING MANAGER OF CONSTRUCTION AND THE CONSULTANT
Minutes February 25, 2010 Page 4 3.4 8-80 City - notice of motion Car-Free-Sunday - information circulated at the meeting Councillor Calnan will introduce a motion at Council requesting information from this Advisory Committee with regard to Car Free Sundays. E. Long gave a summary on how a Car Free Sunday would work. More information was provided in the handout. C. Jessome reported that Hamilton has identified a June start date whereby they will invite citizens to take part in similar activities. S. Simons advised the Paris BIA are very interested in doing something like this on four Sundays during the summer. 4. CORRESPONDENCE 4.1 Letter from W. Soroka, Chair, Grand Valley Trail Association, Carolinian Chapter re: Re-routing the Grand Valley Trail in the vicinity of the eagle nesting site circulated at the meeting B. Hughes reported the letter deals with re-routing of the current trail. They have asked our permission. When asked if this Advisory Committee has any concerns with that, none were brought up. Staff will respond. 4.2 Memo from D. Lee, City Clerk re: (circulated at the meeting) Annual Meeting with the Mayor/City Manager March 25 th at 6:00 p.m. Annual Reports: due to Clerks Office by noon on Tuesday, April 6 th Annual reports: presented to Council on April 12, 2010 E. Otten advised the draft Annual Report will be available for review at the next meeting. There is an option available to present the report. Otherwise it can just be sent in. The report will deal with goals and accomplishments and how they tied into the Strategic Plan? A. Palaisy remembered last year the report was well received and questions were asked when presented. She suggested the report be presented again this year. The Chair and Vice Chair have been invited to present the report. S. Simons left the meeting at 5:50 4.3 Resignation of E. Ridler E. Otten read the letter. Moved by A. Palaisy Seconded by M. Kaye
Minutes February 25, 2010 Page 5 TO ACCEPT WITH REGRET THE LETTER OF RESIGNATION FROM E. RIDLER AND THAT A LETTER BE SENT RECOGNIZING HIS EFFORTS AND THANKING HIM FOR HIS TIME ON THIS ADVISORY COMMITTEE Walk on item: Another letter was received from the Grand Valley Trail Association requesting to be involved in steering committees and to be put on the mailing list for minutes from this Advisory Committee. During discussion it was suggested that a recommendation be made to the City Clerk for a by-law amendment to include a member from the Grand Valley Trail Association on this Advisory Committee. E. Otten will follow up. 5. SUB-COMMITTEE REPORTS 5.1 Stewardship E. Long noted the graffiti under the Colborne Street overpass and wondered if there is any way to protect the plaque that is installed there. B. Hughes will look into it 5.2 Working Group Recreational/Family Use of Trails Staff comments have been sent to the Working Group. A lot of things identified are still outstanding different wayfindings, stewardship, etc. Need to replace E. Ridler on the sub-committee Need to simplify our recommendations moving forward with a doable project Next meeting date will be set at the end of this meeting. 6. LIAISON REPORTS 6.1 Walkability Taskforce/Healthy Living Coalition Updates Next meeting is tomorrow. Survey going out to those who attended the last four forums to see how the information received was used. 7. OTHER BUSINESS 7.1 Trails Open Ontario Events - Volunteers Covered under item # 3.2.4 8. NEXT MEETING The next regular scheduled meeting is March 18, 2010 E. Otten cautioned this is during March break and polled around the table for availability. With no concerns expressed, will keep the date as March 18 th
Minutes February 25, 2010 Page 6 9. ADJOURNMENT Adjourned at 6:05 p.m. B. Sproul, Chair C. Kuyper, Administrative Assistant