NOTICE OF MEETING Des Moines Area Metropolitan Planning Organization (MPO) Executive Committee 11:30 a.m., Wednesday, July 12, 2017 Des Moines Area MPO Burnham Conference Room TENTATIVE AGENDA 1. Call To Order 2. VOTE: Approval of Agenda 3. VOTE: Approval of Meeting Minutes... Page 2 Approve the June 7, 2017, meeting minutes. 4. CONSENT and VOTE: Contracts and Expenses... Page 5 5. REPORT and VOTE: Final Federal Fiscal Year 2018-2021 Transportation Improvement Program... Page 7 Report regarding the Final Federal Fiscal Years 2018-2021 Transportation Improvement Program; consider approval. 6. REPORT and OPTIONAL VOTE: Iowa Clean Air Attainment Program... Page 8 Report on the amended process and timeline for Iowa Clear Air Attainment Program applications; consider approval. 7. REPORT: MPO Strategic Plan... Page 9 Monthly check-in with State Public Policy Group (SPPG) on the MPO Strategic Plan. 8. REPORT: Certification Review Draft Report... Page 10 Report on initial findings from the MPO s quadrennial certification review, which took place April 18-20, 2017. 9. REPORT: Draft Commuting and Congestion Reports... Page 11 Reports on commuting and congestion in Greater Des Moines in 2016. 10. REPORT: Upcoming Events... Page 12 11. Other Non-Action Items of Interest to the Committee 12. Next Meeting Date August 9, 2017, at 11:30 a.m. 13. Adjournment The established protocol for minutes of this meeting will be to list all attendees, and with each item on which a vote is conducted in the ordinary course in order to take formal action, those voting nay or abstaining will be identified by name. Any member who is absent from the meeting for any period of time during which a vote of the body is taken, is expected to notify the recording secretary at the conclusion of the meeting so that the absence can be duly noted in the minutes. Roll Call votes will be taken as required by law or upon the request of any member that is approved by the chair, and the vote of each member for or against the proposition, or abstention, will be incorporated in the minutes or recorded on a separate sheet attached to the minutes. The MPO receives federal funding and may not discriminate against anyone on the basis of race, color, or national origin, according to Title VI of the Civil Rights Act of 1964. For more information or to obtain a Title VI Complaint form, visit www.dmampo.org/title-vi/ or call 515-334-0075.
Item No. 3 ISSUE: Approval of Meeting Minutes VOTE: Consider approval of the June 7, 2017, MPO Executive Committee meeting minutes. The minutes of the June 7, 2017, MPO Executive Committee meeting are included on the following pages. STAFF CONTACT: Approve the minutes of the June 7, 2017, MPO Executive Committee meeting. Tracey Deckard, tdeckard@dmampo.org (515) 334-0075 FY 2018 Des Moines Area Metropolitan Planning Organization 2
MEETING MINUTES Des Moines Area Metropolitan Planning Organization (MPO) Executive Committee 11:30 a.m., Wednesday, June 6, 2017 Des Moines Area MPO Mead Conference Room The MPO Executive Committee held a meeting at 11:30 a.m. on June 6, 2017, in the MPO Conference Room. Before the meeting, the MPO staff emailed agenda packets to the MPO Executive and members on June 2, 2017. In addition to these published tentative minutes, there also may be additional meeting notes on file with the MPO staff that are public records and available upon request as provided by law. These tentative minutes reflect all action taken at the meeting. Executive Members Present: Tom Armstrong City of Grimes Joe Gatto City of Des Moines Chris Coleman City of Des Moines Angela Connolly Polk County Tom Hockensmith Polk County Jonathan Wilson MPO General Counsel Mike Clayton IDOT Executive Members Absent: Steven Gaer City of West Des Moines Ruth Randleman City of Carlisle Staff Present: Todd Ashby Executive Director Teva Dawson Senior Planner Andrew Collings Associate Planner Mike Armstrong Associate Planner Marcus Coenen Associate Planner Tracey Deckard Office Manager Gunnar Olson Communications Manager Allison Riley Intern Others Present: Clifford Leonard Public 1. Call to Order MPO Chair Tom Armstrong called the June 6, 2017, meeting to order at 11:34 a.m. 2. Approval of Agenda MOTION: A motion was made to approve the June 6, 2017, Des Moines Area Metropolitan Planning Organization Executive Committee meeting agenda. 3. Approval of Meeting Minutes MOTION: A motion was made to approve the May 17, 2017 Des Moines Area Metropolitan Planning Organization Executive Committee meeting minutes. 4. Contracts and Expenses Executive Director presented. Discussion ensued. MOTION: A motion was made to approve all requested payments and provided that the monthly expenses of rent and health insurance premiums do not need to be approved at each meeting. 5. Draft Fiscal Year 2018-2021 Transportation Improvement Program Staff presented. Discussion ensued. MOTION: A motion was made to approve the Federal Fiscal Year 2018-2021 Transportation Improvement Program and forward to the Iowa DOT for their review and approve the MPO s request letter for advanced construction for the SE Connector project.. 6. Fiscal Year 2018 Investment Policy Executive Director presented. 3 FY 2015 Des Moines Area Metropolitan Planning Organization
MOTION: A motion was made to approve the FY 2018 Investment Policy.. 7. Policy and Procedure Regarding Contract Approval Executive Director presented. Discussion ensued. MOTION: A motion was made to approve the draft policy, per amendment, regarding expenditures. 8. Federal Fiscal Year 2017-2020 Transportation Improvement Program Amendment Request Staff presented. Discussion ensued. MOTION: A motion was made to approve the requested revisions to the FFY 2017-2020 TIP made by Polk County, the City of West Des Moines and the City of Windsor Heights. 9. Transit State of Good Repair Performance Targets Status report only. Discussion ensued. MOTION: A motion was made to approve the asset management standards for the Des Moines Area Regional Transit Authority. 10. Executive Director Review Chair reported that the Review Committee has been selected and that the date needed to be extended until August for final recommendation. Discussion ensued. Report only. 11. MPO Strategic Plan Chair presented and indicated that the next meeting had to be rescheduled and advised that all future meetings would include voting members only. Report only. 12. UPWP Project Updates Executive Director presented. Report and discussion only. 13. Container Locator Project Staff presented. Report and discussion only. 14. Upcoming Events Staff presented. Report only. 15. Additional Member Representation Executive Director presented. Report only. 16. Approval of the MPO Agenda MOTION: A motion was made to approve the June 15, 2017 Des Moines Area MPO Policy Committee meeting agenda. 17. Other Non-Action Items Executive Director reported that Rick Tollakson received an award at the APA Conference for his work on Water Trails; Discussion regarding the Data Bike; Executive Director reported that Google will be providing additional equipment for use in data collection. Chair, Tom Armstrong, reported that he would not be able to attend the July Executive Committee meeting. 18. Next Meeting Date July 12, 2017 19. Adjournment Hearing no objection to the contrary, Chair Tom Armstrong adjourned the meeting at 12:42 p.m. 4 FY 2016 Des Moines Area Metropolitan Planning Organization
Item No. 4 ISSUE: Contracts and Expenses Consent and VOTE: Consider approval of the following expenses in accordance with the MPO s proposed policies and procedures regarding contracts and expenses. Included on the following page is a list of expenditures that exceed the limits set by the MPO proposed policy and procedures. STAFF CONTACT: None. Report and discussion only. Todd Ashby, tashby@dmampo.org (515) 334-0075 FY 2018 Des Moines Area Metropolitan Planning Organization 5
Monthly Expenditures in excess of $5,000 VENDOR PURPOSE AMOUNT REQUESTED NOTES/INFORMATION AMOUNT BUDGETED Jester Insurance Services Office insurance renewal $9,724.00 paid annually- includes General Liability, Auto, Property, Work Comp, Inland Marine, Management Liability, Crime, Data Bike rides, Cyber Liability and an Umbrella Policy. NARC (National Association of 2017 Membership dues Regional Councils) 2017 Transportation dues ISG Watertrails Phase 1 - invoice #1 Microsoft Store- HP $14,000.00 $5,689.29 paid annually $10,000 (dues/memberships) $21,041.00 fees not to exceed $127,000; full contract approved May, 2017 meetings computers $7,354.91 Total of 4 computers and accessories for staff $127,000 (Watertrails funding) $20,000 FUNDER PURPOSE AMOUNT PROVIDED Complete Streets/Public Health Coordination Iowa Department of Public Health NOTES/INFORMATION $9,500.00 Funds to be used to assist in education of MPO members on complete streets; pursue complete streets initiatives; host a training on complete streets; collaborate with local and state health departments on other trainings and events; coordinate strategic communication strategies AMOUNT BUDGETED $10,000.00
Item No. 5 ISSUE: Final Federal Fiscal Year 2018-2021 Transportation Improvement Program REPORT and VOTE: Report regarding the final Federal Fiscal Years 2018-2021 Transportation Improvement Program; consider approval. The MPO staff is required to develop a four-year Transportation Improvement Program (TIP) by updating the current TIP for the MPO. The purpose of the TIP is to list all projects in the MPO planning area proposed to receive federal funding and scheduled to begin within the next four federal fiscal years. The MPO staff requested that MPO member governments and participating agencies review and report any project changes, new projects, or roll-over projects programmed in Federal Fiscal Year (FFY) 2017, 2018, 2019, 2020, and/or 2021. Staff developed the project listing for the FFY 2018-2021 TIP with the information provided by the member governments. The MPO staff submitted the FFY 2018-2021 TIP draft to the Iowa Department of Transportation (DOT) and Federal Highway Administration for review and comment on June 15, 2017. Staff incorporated the comments received into the final draft. The final FFY 2017-2020 TIP is due to the Iowa DOT by July 15, 2017. The MPO s Public Participation Plan requires the FFY 2018-2021 TIP to undergo a 45-day comment period and have a stand only public input meeting. Staff held a public input meeting at 5:00 p.m. on Tuesday, June 20, 2017, at the MPO office. The final FFY 2018-2021 TIP is available on the MPO website (click to access). Approve the final Federal Fiscal Year 2018-2021 Transportation Improvement Program and forward to the Iowa DOT for their approval. STAFF CONTACT: Andrew Collings, acollings@dmampo.org (515) 334-0075 7 FY 2018 Des Moines Area Metropolitan Planning Organization
Item No. 6 ISSUE: Iowa s Clean Air Attainment Program Schedule REPORT: Consider approval of the amended process and timeline for Iowa Clear Air Attainment Program applications The purpose of Iowa s Clean Air Attainment Program (ICAAP) is to help finance transportation projects and programs that improve air quality. Specifically, the intent of ICAAP funding is to attain or maintain the national ambient air quality standards (NAAQS) of the 1990 Clean Air Act Amendments (CAAA) with a focus on volatile organic compounds (VOC) and nitrogen oxides (NOx), carbon monoxide (CO) and, under certain conditions, particulate matter (PM-2.5 and PM-10). VOC and NOx contribute to ground-level ozone (O3) formation. Each year, the MPO Policy Committee reviews and approves the ICAAP applications of MPO member governments. Then, the Iowa Department of Transportation awards ICAAP funds to projects and programs with the highest potential for reducing transportation-related congestion and air pollution, thereby maintaining Iowa s clean air quality. ICAAP Schedule: July 24, 2017 Pre-Application due to the MPO August 2017 Pre-Application presented to the Transportation Technical, Executive, and Policy Committee s for review. August 17, 2017 Funding Subcommittee meets to develop a recommendation which ICAAP applications the MPO should approve. September 21, 2017 Funding Subcommittee recommendation is presented to the Technical, Executive, and Policy Committee s for approval and ICAAP resolutions are forwarded to project sponsor to include in the final application to the Iowa Department of Transportation. October 1, 2017 Project sponsors submit their application to the Iowa Department of Transportation (sponsors are required to send an electronic copy of final application to the MPO staff). The ICAAP pre-application, application, and application handbook are available on the MPO website (click to access). Approve the updated ICAAP application process and timeline. STAFF CONTACTS: Zach Young, zyoung@dmampo.org; (515) 334-0075. FY 2018 Des Moines Area Metropolitan Planning Organization 8
Item No. 7 ISSUE: MPO Strategic Plan REPORT: State Public Policy Group (SPPG) will provide an update on the progress of the MPO Strategic Plan as well as solicit feedback and input from Executive Committee members. Work on the MPO Strategic Plan began Feb. 1, and the first meeting of the Steering Committee was held February 28. At that meeting, the Steering Committee decided on a meeting schedule that shortened the length of the Steering Committee meetings. In order to give the consultants adequate time with the key stakeholders, the Steering Committee decided to have the Executive Committee meet regularly with the consultants, as well, being that a majority of the Executive Committee members also serve on the Steering Committee. SPPG will share updates on the planning process and may elect to use the time to solicit feedback and input from members of the Executive Committee. None. Report and discussion only. STAFF CONTACTS: Gunnar Olson, golson@dmampo.org (515) 334-0075. FY 2018 Des Moines Area Metropolitan Planning Organization 9
Item No. 8 ISSUE: MPO Certification Review REPORT: Update on initial findings from the MPO s quadrennial certification review, which took place April 18-20, 2017. Metropolitan planning organizations are certified by the Federal Highway Administration (FHWA) and the Federal Transit Administration (FTA) every four years. The MPO s quadrennial review took place from April 18-20, 2017, at the MPO office. The purpose of the review was to highlight good planning practices and share information among the organizations, as well as to ensure that the MPO s transportation planning process meets federal regulatory requirements. The Draft Certification Report is available on the MPO website (click to access). Staff will share initial feedback from the federal review team at the July 12, 2017, meeting. None. Report and discussion only. STAFF CONTACTS: Dylan Mullenix, dmullenix@dmampo.org; (515) 334-0075. FY 2018 Des Moines Area Metropolitan Planning Organization 10
Item No. 9 ISSUE: Commuting and Congestion Report REPORT: Report on commuting and congestion in Greater Des Moines in 2016. Mobilizing Tomorrow set goals to reduce the commute share of single-occupancy vehicles, increase the commute share of alternative modes, and maintain roadway congestion above 90 percent. MPO staff reviewed American Community Survey data for Greater Des Moines to determine the estimated mode share based on the 2011-2015 5-year averages. Utilizing the methodology established in the Congestion Management Process, MPO staff has analyzed the travel time and planning time of major roadways to identify congestion based on data collected in 2016. As with the Congestion Management Process, staff examined INRIX data throughout Greater Des Moines, primarily along collectors, arterials, and the Interstate System. INRIX collects real-time traffic speed data using cellular technology and provides various tools to analyze corridor specific traffic. The Commuting and Congestion Report is available on the MPO website (click to access). STAFF CONTACT: None. Discussion only. Marcus Coenen, mcoenen@dmampo.org (515) 334-0075. FY 2018 Des Moines Area Metropolitan Planning Organization 11
June 2017 Item No. 10 ISSUE: Upcoming Events REPORT: Report on upcoming events of regional interest. Staff will highlight upcoming events, trainings and other opportunities of interest to representatives of MPO member governments. STAFF CONTACT: None. Report and discussion only. Gunnar Olson, golson@dmampo.org (515) 334-0075 FY 2018 Des Moines Area Metropolitan Planning Organization 12