Board of Directors Public Hearing March 12, 2018 4:00 p.m. Legacy Plaza, Innovation Center (Building 1) 403 W. 4 th Street N.; Newton, Iowa 3:00 p.m. Tour of Legacy Plaza Depart from Innovation Center (Building 1) Agenda 1. Call to order. Page # 2. Roll call. 3. Consideration of tentative agenda. 4. Acknowledgment of public hearing. 5. Public comments. 6. Board Report 18 009. Public hearing, consideration and adoption of FY 2019 General and Plant Fund Budgets (Funds 1, 2, and 7) and Approval of FY 2019 tuition and fees. 1 4 7. Adjourn.
Board of Directors Regular Board Meeting March 12, 2018 Immediately following Public Hearing Legacy Plaza, Innovation Center (Building 1) 403 W. 4 th Street N.; Newton, Iowa; Newton, Iowa Agenda 1. Call to order Immediately following Public Hearing. Page # 2. Roll call. 3. Consideration of tentative agenda. 4. Public comments. 5. Presentation: Joe DeHart; Provost, Newton Campus Kim Didier; Executive Director, DMACC Business Resources Erica Spiller; Orientation Coordinator CLIC Project Presentation 6. Consent Items. a. Consideration of minutes from February 12, 2018 Budget Work Session and Regular Board Meeting. b. Human Resources report. c. Consideration of payables. 7. Board Report 18 010. A resolution authorizing the Early Calling of New Jobs Training Certificates for Multiple Project 40. 5 8 9 PDF File 10 8. Board Report 18 011. DMACC Campus Safety and Security Update. 11 9. Board Report 18 012. A resolution approving the form and content and execution and delivery of a Workforce Training and Economic Development Training Contract under Chapter 260C, Code of Iowa, for Scrap Processors, Inc., Project #2. 12
10. Discussion Item: Review Capital Projects prepared for Levy Renewal. 11. Presentation of financial report. 12. President s report. 13. Campus Updates. 14. Committee reports. 15. Board members reports. 16. Information items: March 12 16 Spring Break. April 9 Regular Board Meeting; West Campus; 4:00 p.m. May 2 Commencement for Ankeny, Newton, Urban and West campuses; Wells Fargo Arena; 7:00 p.m. May 4 Boone Commencement; 10:00 a.m. May 7 Carroll Commencement; Carroll Senior High School; 6:30 p.m. July 18 20 IACCT Conference hosted by North Iowa Area Community College 17. Closed Session. 18. Adjourn.
DMACC DES MOINES AREA COMMUNITY COLLEGE BOARD REPORT To the Board of Directors of Number: 18-009 Date: March 12, 2018 Page: 1 of 2 AGENDA ITEM Public Hearing, Consideration, and Adoption of FY2019 General and Plant Fund Budgets (Funds 1, 2, and 7) and approval of FY2019 Tuition and Fees. BACKGROUND At the February 12, 2018 meeting, the Board received the proposed FY2019 Budget and discussed the underlying principles and initiatives used in its development. The Board concluded their discussion by approving a motion which [1] authorized the filing and publication of the proposed FY2019 General and Plant Fund Budgets (Funds 1, 2 and 7), [2] set the Public Hearing on said budgets for March 12, 2018, 4:00 PM, DMACC Newton Campus, 403 West 4 th Street North, Newton, Iowa, and [3] directed the Board Secretary to publish the required notices and estimate summary, as required by law. The Notice of Public Hearing and Budget Estimate have been published on a timely basis. The Public Hearing will give the Board the opportunity to receive input from the public and to discuss their views of the proposed budget. Should the Board wish to amend the proposed budget, it would be appropriate to do so at this time. State statute requires adoption of the FY2019 budget by March 15. RECOMMENDATION After consideration of the public comments and appropriate Board discussion, it is recommended that the Board pass a resolution [1] adopting a proposed FY2019 Budget (Funds 1, 2 and 7) and [2] approving a proposed FY2019 tuition and fee schedule. Robert J Denson, President Attachments: A. Proposal for FY2019 Tuition and Fees. B. Resolution Adopting Proposed Budgets & Tuition & Fees, FY2019 1
RESOLUTION ADOPTING PROPOSED BUDGETS & TUITION & FEES FY2019 BE IT RESOLVED BY THE BOARD OF DIRECTORS OF DES MOINES AREA COMMUNITY COLLEGE, that the proposed FY2019 General and Plant Fund budget estimates (Funds 1, 2 and 7), and the proposed tuition and fees rates for FY2019, are hereby adopted, and that the Board Secretary is hereby directed to forward copies of the budgets to county auditors as required by law. PASSED AND APPROVED this 12th day of March, 2018. President, Board of Directors ATTEST: Secretary, Board of Directors ROLL CALL VOTE 2
Tuition and Fees FY 2019 Tuition Adopted FY 2018 Proposed FY 2019 Resident Full or part-time enrollment (per credit) $151.00 $157.00 Audit (per credit) 151.00 157.00 Career Supplemental non-credit courses (per contact hour) Market Rate Market Rate Continuing and General Adult Ed Local Schools per contact hour Market Rate Market Rate Adult High School Diploma - Course Fee 125.00 125.00 Correspondence course fee 100.00 100.00 Non- resident tuition is twice the resident rate Fees Late Payment Fee 0.00 50.00 Music fee (piano/instrumental-per course) Market Rate Market Rate Transcript fee (same day processing) 5.00 5.00 Lab fees for Advanced Technology Center and Computer Application Courses (per course) Market Rate Market Rate International student processing 100.00 100.00 HiSET - Testing/Diploma 50.00 50.00 Instructional materials fee 0.00 0.00 NLN Testing per test 100.00 100.00 On-line course fee (per credit hour) Web Blended Course Fee 30.00 15.00 30.00 15.00 Late Registration Fee Re-Registration Fee for Non-Payment Tobacco Free Violation Background Checks, Certification & Testing, & Consumable Supplies Additional Fees for Certain Course Programs Non-DMACC Test Proctoring Fee 25.00 25.00 50.00 Market Rate Market Rate 20.00 per Test 25.00 25.00 50.00 Market Rate Market Rate 20.00 per Test Traffic Fines Parking in handicapped stall 100.00 100.00 Illegal parking 10.00 10.00 Improper permit or no permit displayed 10.00 10.00 No permit displayed 10.00 10.00 Parking in unauthorized area 25.00 25.00 Moving violation 50.00 50.00 Littering, reckless driving, driving in unauthorized area 50.00 50.00 Recreation Center Fees (See Back Side)
Tuition and Fees Adopted Thru December FY 2018 Proposed Thru December FY 2019 Recreation Center Fees Adult 55.00 55.00 Family 77.00 77.00 Senior 44.00 44.00 Senior Family 61.00 61.00 Youth 20.00 20.00 FT College Student 35.00 35.00 DMACC Student w/6 + credits 0 0 DMACC Student w/under 6 credits 30.00 30.00 DMACC FT Faculty & Staff 30.00 30.00 DMACC FT Faculty/Staff & Family 47.00 47.00 Youth of DMACC Faculty & Staff 20.00 20.00 Joiner Fee (Upon initial enrollment only, community members only) 50.00 50.00 (Categories to be defined by DMACC policy) reserves the right to change tuition, fees and fines. Proposed: March 13, 2018 4
Board of Directors BOARD WORK SESSION February 12, 2018 ROLL CALL A work session of the Board of Directors was held in the Eldon Leonard Boardroom at the Ankeny campus on February 12, 2018. Board Vice Chair Kevin Halterman called the meeting to order at 2:05 p.m. Members present: Fred Buie, Felix Gallagher, Kevin Halterman, Cheryl Langston, Denny Presnall, Madelyn Tursi. Members absent: Fred Greiner, Jim Knott, Joe Pugel. Others present: Rob Denson, President/CEO; Carolyn Farlow, Board Secretary; faculty and staff. CONSIDERATION OF TENTATIVE AGENDA BUDGET PRESENTATION REVIEW OF PROPOSED FY 2019 BUDGET DMACC DELIVERS CAMPAIGN AND FEDERAL TAX LAW ADJOURN Tursi moved; seconded by Langston to approve the tentative agenda as presented. Motion passed unanimously. Aye Buie, Gallagher, Halterman, Langston, Presnall, Tursi. Nay none. Greg Martin, Vice President of Business Services, presented the annual budget update. Ben Voaklander, Controller, reviewed the FY 2019 Proposed Budget. Tara Connolly, Executive Director of DMACC Foundation, provided an overview of the impact of the new Federal Tax Law Changes and the status of our DMACC Delivers Campaign. Gallagher moved to adjourn; seconded by Tursi. Motion passed unanimously and at 3:56 pm, Board Vice Chair Halterman adjourned the meeting. Aye Buie, Gallagher, Halterman, Langston, Presnall, Tursi. Nay none. JOE PUGEL, Board Chair CAROLYN FARLOW, Board Secretary 5
Board of Directors REGULAR MEETING February 12, 2018 ROLL CALL The regular meeting of the Board of Directors was held in the Eldon Leonard Boardroom at the Ankeny campus on February 12, 2018. Board Vice Chair Kevin Halterman called the meeting to order at 4:02 p.m. Members present: Fred Buie, Felix Gallagher, Kevin Halterman, Cheryl Langston, Denny Presnall, Madelyn Tursi. Members connected via telenet: Jim Knott, Joe Pugel. Members absent: Fred Greiner. Others present: Robert Denson, President; Carolyn Farlow, Board Secretary; Joe DeHart, Board Treasurer, faculty and staff. CONSIDERATION OF AGENDA PUBLIC COMMENTS PRESENTATIONS Tursi moved; seconded by Langston to approve the agenda as presented. Motion passed unanimously. Aye Buie, Gallagher, Halterman, Knott, Langston, Presnall, Pugel, Tursi. Nay none. None. Sarah Waddle, Honors Program Director, presented an overview of the five year evaluation of DMACC s Honor Program. She then introduced Anna Pham and Deann Irlmeier, Co Chairs of our Honors Student Board. Anna and Deann each shared the benefits of being an Honors student at DMACC. Mark Steffen; Interim Dean of Career Advantage & Distance Learning, and Joe Raineri, Interim Director of Distance Learning, presented online statistics, credit percentages and trends. They also provided information on how quickly our DMACC on Demand courses reach capacity. CONSENT ITEMS Gallagher moved; seconded by Presnall to approve the consent items: a) Minutes from the December 11, 2017 Board Retreat, Public Hearing and Regular Board Meeting; b) Human Resources report (Attachment #1); and c) Payables (Attachment #2). Motion passed unanimously. Aye Buie, Gallagher, Halterman, Knott, Langston, Presnall, Pugel, Tursi. Nay none. APPROVE RETRAINING OR TRAINING AGREEMENTS City of Perry, Perry IA Project #1 Langston moved; seconded by Tursi to approve Items #7 10 as one consent item. Motion passed on a roll call vote. Aye Buie, Gallagher, Halterman, Knott, Langston, Presnall, Pugel, Tursi. Nay none. Board Report 18 001. Attachment #3. A resolution approving the form and content and execution and delivery of a Workforce Training and Economic Development Training Contract under Chapter 260C, Code of Iowa, for City of Perry, Perry IA Project #1. 6
McKinstry FMS, LLC, West Des Moines, IA Project #4 Summertime Potato Company, Des Moines, IA Project #3 Des Moines Truck Brothers, Norwalk, IA Project #2 LIST OF FINANCIAL INSTITUTIONS TO BE DEPOSITORIES Board Report 18 002. Attachment #4. A resolution approving the form and content and execution and delivery of a Workforce Training and Economic Development Training Contract under Chapter 260C, Code of Iowa, for McKinstry FMS, LLC, West Des Moines, IA Project #4. Board Report 18 003. Attachment #5. A resolution approving the form and content and execution and delivery of a Workforce Training and Economic Development Training Contract under Chapter 260C, Code of Iowa, for Summertime Potato Company, Des Moines, IA Project #3. Board Report 18 004. Attachment #6. A resolution approving the form and content and execution and delivery of a Retraining or Training Agreement under Chapter 260F, Code of Iowa, for Des Moines Truck Brothers, Norwalk, IA Project #2. Board Report 18 005. Attachment #7. Presnall moved; seconded by Buie recommending that the Board adopt a resolution approving the list of financial institutions to be depositories of the College s funds and the maximum balance allowed for each respective bank. Motion passed on a roll call vote. Aye Buie, Gallagher, Halterman, Knott, Langston, Presnall, Pugel, Tursi. Nay none. APPROVE SETTING PUBLIC HEARING DATE FOR FY2019 GENERAL AND PLANT FUND BUDGETS DMACC AUTOMOTIVE BUILDING ANKENY CAMPUS Board Report 18 006. Presnall moved; seconded by Buie recommending that the Board adopt a motion authorizing filing and publication of the proposed FY2019 General and Plant Fund Budgets (Funds 1, 2, and 7) and setting the public hearing on March 12, 2018. Motion passed on a roll call vote. Aye Buie, Gallagher, Halterman, Knott, Langston, Presnall, Pugel, Tursi. Nay none. Board Report 18 008. Pugel moved; seconded by Tursi recommending that the Board approve the DMACC Administration to proceed with fundraising and design completion for the DMACC Automotive expansion and remodel and to bring a full construction proposal back to the Board when developed. Motion passed on a roll call vote. Aye Buie, Gallagher, Halterman, Knott, Langston, Presnall, Pugel, Tursi. Nay none. DMACC URBAN CAMPUS STUDENT CENTER Board Report 18 007. Langston moved; seconded by Gallagher recommending that the Board approve the DMACC Administration to proceed with the pre design services for a DMACC Urban Campus Student Center and to bring a full construction proposal back to the Board when developed. Motion passed on a roll call vote. Aye Buie, Gallagher, Halterman, Knott, Langston, Presnall, Pugel, Tursi. Nay none. FINANCIAL REPORT Greg Martin, Vice President of Business Services, presented the January 2018 Financial Report and Plant Fund Status Report as seen in Attachment #8 to these minutes. 7
CAMPUS UPDATES COMMITTEE REPORTS ADJOURN The following Deans and Provosts provided updates on activities and events at their campus/department: Anne Howsare Boyens, Joe DeHart, Drew Nelson, Scott Ocken and Tony Paustian. None. Tursi moved; seconded by Presnall to adjourn. Motion passed unanimously and at 5:52 p.m. Board Vice Chair Halterman adjourned the meeting. Aye Buie, Gallagher, Halterman, Knott, Langston, Presnall, Pugel, Tursi. Nay none. JOE PUGEL, Board Chair CAROLYN FARLOW, Board Secretary 8
DMACC DES MOINES AREA COMMUNITY COLLEGE BOARD REPORT To the Board of Directors of Date: March 12, 2018 Page: 1 AGENDA ITEM Human Resources Report BACKGROUND Resignation 1. Anderson, Robert Professor, Hospitality Careers Ankeny Campus Effective: August 14, 2018 2. Kahookele, Lisa Instructor, Journalism (Temporary One Semester) Boone Campus Effective: May 5, 2018 RECOMMENDATION It is moved that the Board accept the President s recommendation as to the above personnel actions. 9
DMACC DES MOINES AREA COMMUNITY COLLEGE BOARD REPORT To the Board of Directors of Number: 18-010 Date: March 12, 2018 Page: 1 of 1 AGENDA ITEM A RESOLUTION AUTHORIZING THE EARLY CALLING OF NEW JOBS TRAINING CERTIFICATES FOR MULTIPLE PROJECT 40. BACKGROUND Bonds sold to fund the 260E Training Program are issued for a ten year period. A portion of the bonds matures each year over the ten year period. The bonds issued to mature in year 8, 9 and year 10 can be called/redeemed prior to their maturity date. Multiple Projects 40 has the option of calling the bonds on June 1, 2018. We are in a position to call/redeem the outstanding bonds sold under Multiple Projects 40. DMACC does not receive a financial benefit for calling bonds prior to maturity. However, the redeeming of these bonds will save Iowa taxpayers up to $347,057 in interest not to be paid on the called bonds. RECOMMENDATION It is recommended that the Board adopt a resolution authorizing the calling of bonds for Multiple Projects 40. Robert J. Denson, President 10
DMACC DES MOINES AREA COMMUNITY COLLEGE BOARD REPORT To the Board of Directors of Number: 18-011 Date: March 12, 2018 Page: 1 of 1 AGENDA ITEM DMACC Campus Safety and Security Update BACKGROUND Responding to the recent number of Active Shooting Incidents in America, particularly in educational settings, DMACC Administration has reviewed our current Emergency Procedures and response plans. In response to President Denson s reminder to DMACC employees to review policies and resources during his address on February 16, numerous training requests have been received and scheduled. Additionally, the DMACC Crisis Management Team will meet on March 7 to review and update DMACC Policies and Procedures. Also on March 7, a meeting will be held with Metro Area Police Chiefs. RECOMMENDATION To update the DMACC Board and bring recommendations from the Metro Police Chiefs and Crises Management Team as to possible changes. Robert J. Denson, President 11
DMACC DES MOINES AREA COMMUNITY COLLEGE BOARD REPORT To the Board of Directors of Number: 18-012 Date: March 12, 2018 Page: 1 of 1 AGENDA ITEM A RESOLUTION APPROVING THE FORM AND CONTENT AND EXECUTION AND DELIVERY OF A WORKFORCE TRAINING AND ECONOMIC DEVELOPMENT TRAINING CONTRACT UNDER CHAPTER 260C, CODE OF IOWA, FOR Scrap Processors, Inc., Des Moines, IA PROJECT #2. BACKGROUND Chapter 260C.18A, Code of Iowa, provides for retraining programs for businesses currently conducting retooling of a production facility and training programs for small businesses which meet other criteria established by the State of Iowa. Workforce Training and Economic Development Funds for projects are obtained from the State of Iowa through the Iowa Department of Education. The company identified below has met state criteria and DMACC is prepared to enter into an agreement to provide retraining or training as follows: Company Name/Address: Product/Service: Type of Project: Nature of Project: Scrap Processors, Inc. 306 SE 5 th St. Des Moines, IA 50309 Scrap Processors collects and de-manufactures metal, breaking it down into recyclable forms. Training project for existing work force The project will provide for 7 employees to receive safety services delivered by DMACC. Training Period: January 10, 2018 to January 9, 2019 Average Wage Rate: $26.65 Number of Jobs Affected: 7 First Year of Operation: 1948 Available Training Funds: $5,000 Form of Training Funds: Forgivable Loan RECOMMENDATION The proposed Resolution, Contract and Budget are on file with the Board Secretary and available for inspection. It is recommended that the Board adopt the Resolution approving the form and content and execution and delivery of the Contract for this project. Robert J. Denson, President 12