BOARD OF TRUSTEES DATE: October 8, 2012

143 BOARD OF TRUSTEES DATE: October 8, 2012 NATURE OF BUSINESS: TIME: MEMBERS PRESENT: MEETING PLACE: Regular Meeting 5:30 p.m. George Fisher, Dale Henry, Becki Norment Bert Strom, Rickey Richardson, Jenny Wilson and, Regina Williams Elaine Ballard Administration Building 1920 Clarksville Street, Paris, Texas NATURE OF BUSINESS Agenda Item #1 Call to Order - Announce Quorum Present and Meeting Called and Posted as Required by Law: A. Recognitions / Open Forum (Public Participation) Agenda Item #2- Minutes: Regular Meeting; 7-17-12 Regular Meeting; 8-2-12 Special Meeting; 8-20- 12 Regular Meeting; 9-5-12 Special Meeting, 9-17-12 Regular Meeting Agenda Item #3- Revised Athletic Stipend Schedule for Personnel for 2012-013 Agenda Item #4- Approval of Revised Local Criteria for Identification of Students in At-Risk Situation Agenda Item #5- Approve Revisions to Policy EHBB (Local) Agenda Item #6 - Resolution of Service in Public Education Agenda Item #7- District Annual Report 2011-2012 Agenda Item #8-2011-2012 Audit Report Agenda Item #9- District and Campus Improvement Plans (Paris ISD, Aikin, PASS, Crockett, T.G. Givens) Agenda Item #10- Report from Business Manager Executive Summary: A. Budget Summary 1. General Operating 2. Head Start 3. Student Nutrition 4. Interest & Sinking B. Investment Summary C. Student Nutrition D. Budget Amendments E. Other information Entitlement Increase Agenda # 11- City of Paris Notice of Intent to Execute Tax Abatement Agenda # 12 Report from Deputy Superintendent of Curriculum/Student Service: A. Enrollment B. English Language Learners 2012-2013 C. Dual Credit- Fall 2012 D. Paris High SAT Scores 2012 Agenda # 13 Superintendent Search Process Agenda Item # 14. Information Items/Announcements: A. NATEX Litigation B. Finance-Taxpayer Fairness & Student Equity Coalition C. TASB Highlights 551.072 Discussing purchase, exchange, lease or value of real property 551.074 To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or to hear a complaint or charge against an officer or employee Agenda # 15 Sale of Property Agenda Item # 16 Personnel A Report on Personnel: Leaves of Absence, Resignations, Retirements B - Employment of Professional Personnel Agenda # 17 -Adjournment.

144 BOARD OF TRUSTEES DATE: October 8, 2012 President Fisher presided and called the meeting to order at 5:35 p.m. Agenda Item #1 A. Recognitions / Open Forum (Public Participation) Consent Agenda Items Motion by Dr. Bert Strom Seconded by Rickey Richardson Motion carried: Unanimously, 7-0, to approve the following consent agenda items: Agenda Item #2- Minutes: Regular Meeting; 7-17-12 Regular Meeting; 8-2-12 Special Meeting; 8-20- 12 Regular Meeting; 9-5-12 Special Meeting 9-17, 2012 Regular Meeting Agenda Item #3- Revised Athletic Stipend Schedule for Personnel for 2012-201 Golf and swimming are both year round sports involving approximately the same number of students and contest. An increase of $1,500 in the swim stipend will make the stipends the same. Agenda Item #4- Approval of Revised Local Criteria for Identification of Students in At-Risk Situation In 2001, the Legislature, in Senate Bill 702, identified 13 criteria by which students are identified as being in at-risk situations and thus eligible for programs and services provided by State Compensatory Education (SCE) funds. Districts may add local criteria to those listed in the Texas Education Code Section 29.081. Students served under local criteria may not exceed 10% of the number of at-risk students identified and served under state criteria the previous year. Agenda Item #5- Approve Revisions to Policy EHBB (Local) This policy has been amended to reflect revised language in the Texas State Plan for the Education of Gifted/Talented Students. The policy revisions clarify current Gifted Education screening/identification guidelines and include provisions for transfers, furloughs, exits, appeals, program evaluation, and community awareness. Agenda Item # 6- Resolution of Service in Public Education Ann Trull is honored by the Paris Independent District Board of Trustees with sincere appreciation for her years of service and for her efforts in pursuit of excellence for the District and for students across the state of Texas. Resolution approved by unanimous vote of the Paris Independent District of Trustees on this 8 th day of October, 2012. Agenda Item #7- District Annual Report 2011-2012 Jeanne Kraft explains to the board 2011-2012 highlights, recognition of student and staff that will be published online at www.parisisd.net in the near future. Agenda Item #8-2011-2012 Audit Report Motion by Rickey Richardson Seconded by Dr. Bert Strom Motion carried: Unanimously, 7-0, to approve 2011-2012 Annual Financial Audit Report. Johnna McNeal, CPA with Malnory, McNeal & Company, PC gave her unqualified opinion on Financial Statement, Government Auditing Standards and Major

145 Programs. The District qualified as a low risk auditee with regard to federal program because of audits with no findings in the past year. Federal Awards of the District: (2012) $6,902,001 (2011) $7,867,370 down from prior year. Fund Balance of General Fund (2012) $7,269,304 (2011) $6,393,450 First year of June End. Fund Balance Amount is considered healthy, not too fat not too lean according to Ms. McNeal. Budgeting: District has improved over the past two years with regard to budgeting and staying within the budget. Capital Projects Funds completed. Debt Service brought in less revenue than was required to make our bond payments, so we used I & S Fund balance to make up the difference. Local and Intermediate Sources (Tax Collection) were good. No findings in the major funds that were audited (HeadStart, Food Service, and EduJobs). Deliberate started at 6:10 pm. The Board reconvened into Open Session at 6:46 p.m. No action was taken during deliberation Agenda Item #9- District and Campus Improvement Plans (Paris ISD, Aikin, PASS, Crockett, T.G. Givens) Motion by Dale Henry Seconded by Rebecca Norment Motion carried: Unanimously, 7-0, to approve District and Campus Improvement Plans. Trustee received reports from Principals on campus improvement plans from Aikin, PASS, Crockett, T.G. Givens and the district. At the next regular meeting, reports from Justiss, Paris Junior High and Paris High will present plans. To see District and Campus plans go to www.parisisd.net. Agenda Item #10- Report from Business Manager Executive Summary: Motion by Dr. Bert Strom Seconded by Regina Williams Motion carried: Unanimously, 7-0, to approve the following items. A. Budget Summary 1. General Operating 3. Student Nutrition 2. Head Start 4. Interest & Sinking B. Investment Summary- Quarterly Investment Report C. Student Nutrition D. Budget Amendments E. Other information Entitlement Increase Career and Technical-Basic Grant Tish Holleman Business Manager gave end of month report for September for all Budget Summary Funds. Total investment earnings for September, 2012-- $1,075. Student Nutrition, Breakfast & Lunch Participation Report. General Fund Budget Amendment to correct starting amounts, reclass only $365, to reallocate for travel reclass only $864 to reallocate stipends $1,000. August Budget Amendment is $115,663.07. Other information Entitlement increase, Career and Technical-Basic Grant $6,103 Agenda Item #11- City of Paris Notice of Intent to Execute Tax Abatement Paris ISD received a Notice of Intent to Execute Tax Abatement Agreement between The City of Paris and Paris Regional Medical Center, and does not apply to the district. There is no action required by the District, and the agreement does not need to be approved by the District. Before a taxing unit can grant abatement, the unit is required by law to provide written notice of its intent to enter into a tax abatement agreement to all other taxing units in which the property is located. districts do not have the option of

146 entering into their own abatement agreements as stated in Section 312.002(f) of the Tax Code. Agenda Item #12- Reports from Deputy Superintendent of Curriculum/Student Services A. Enrollment Givens Early Childhood 2012-13 120 2011-12 144 Change In One -24 Lamar County Head Start 192 191 +1 Aikin Elementary 898 920-22 Justiss Elementary 482 493-11 Crockett Intermediate 513 529-16 Paris Junior High PASS Grs. 7-8 492 4 496 506 4 510-14 Paris High PASS Grs. 9-12 879 23 902 869 26 895 +7 District-Wide Totals 3603 3682-79 * ( ) represents students from that campus attending PASS numbers are included in campus data base. Paris Alternative for Success (PASS) 2012-13 2011-12 Change In One Discipline 27 30 +3 B. English Language Learners 2012-2013 TOTAL RETURNING STUDENTS 203 TOTAL NEW STUDENTS 45 TOTAL LEP STUDENTS 248 TOTAL PARENT DENIALS 22 TOTAL ESL STUDENTS 74 TOTAL BILINGUAL STUDENTS 153 249 TOTAL SPANISH SPEAKING STUDENTS 242 TOTAL URDU SPEAKING STUDENTS 2

147 TOTAL BENGALI SPEAKING STUDENTS 1 TOTAL BASAYAN SPEAKING STUDENTS 1 TOTAL VIETNAMESE SPEAKING STUDENTS 2 TOTAL 248 C. Dual Credit- Fall 2012-119 students total 507 hours Paris obtain scholarship for the different hours. Paris ISD paid for 441 hours + lab fees cost $24,642 paid out of High Allotment. D. Paris High SAT 2012 Scores Once again above Texas and National SAT average. Paris High (47 test-takers) Texas +/- National +/- 536 474 +62 496 +40 Critical Reading Math 542 499 +43 514 +28 Total 1078 973 +105 1010 +68 Writing 510 461 +49 488 +12 Agenda Item #13- Superintendent Search Process Motion by Dr. Bert Strom Seconded by Rebecca Norment Motion carried: Unanimously, 7-0, to approve the recommendation to use TASB for Superintendent Search. Agenda # 14- Report Information Item(s) A. NATEX Litigation B. Finance-Taxpayer Fairness & Student Equity Coalition C. TASB Highlights Mr. Trull explain to the board the lawsuit settlement with NATEX Litigation has not been finalized. He also reported PISD is one of 16 plaintiffs in the Taxpayer Fairness & Student Equity Coalition lawsuit against the state scheduled for trial October 22. Reporting highlights from the Texas Association Board Conference, Mr. Trull said PBK Architects submitted the new Paris High in TASA-TASB Architecture competition. The school won the Architectural Award of Excellence with distinction in design. 551.072 Discussing purchase, exchange, lease or value of real property 551.074 To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or to hear a complaint or charge against an officer or employee Agenda # 15- Sale of Property- No Action Taken Agenda # 16- Personnel: A. Report on Personnel: Leaves of Absence, Resignations, and Retirements B. Employment of Professional Personnel Agenda Item # 17- Adjournment There being no further business, President Fisher declared the meeting adjourned at 8:15 p.m. Secretary President