Electoral Area Directors Committee Minutes June 14, 2017; 10:30 AM SLRD Boardroom 1350 Aster Street, Pemberton, BC In Attendance: Committee: Staff: Others: R. Mack, Chair (Area C); D. Demare, Vice-Chair (Area A); M. Macri (Area B); T. Rainbow (Area D); J. Crompton (SLRD Board Chair) L. Flynn, CAO (Deputy Corporate Officer); K. Clark, Director of Legislative and Corporate Services (Corporate Officer); K. Needham, Director of Planning & Development S. Sadler and J. Bergeron, Northern IP Communications Ltd; members of the public 1. Call to Order The meeting was called to order at 10:32 AM. The Chair recognized that this meeting is being held on the Traditional Territory of the Líl wat Nation. 2. Approval of Agenda THAT the following item be added to 11. Late Business: 11.5. Directors Report - Wildfire/Fire Zone Information (Director Macri) THAT the agenda be approved as amended. 3. Electoral Area Directors Committee Closed Meeting None 4. Rise & Report from the Electoral Area Directors Committee Closed Meeting N/A SLRD Board Chair Crompton arrived at 10:35 AM. 5. Consent Agenda (Voting rule on each item may vary; unanimous vote required)
Page 2 of 9 of the minutes of the Electoral Area Directors Committee meeting, held on Wednesday, June 14, 2017 THAT the resolutions set out in the Consent Agenda be approved, and those Consent Agenda items which do not have resolutions related thereto be received. 5.1 Approval and Receipt of Minutes 5.1.1. Electoral Area Directors Committee Meeting Draft Minutes of May 10, 2017 THAT the Electoral Area Directors Committee Meeting Minutes of May 10, 2017 be approved as circulated. 5.2 Staff Reports & Other Business 5.2.1. May 2017 Select Funds Report 5.2.2. May 2017 Monthly Building Report 5.3 Correspondence for Information 5.3.1. Letter from Lillooet Naturalist Society - Thank You 6. Business Arising from the Minutes None 7. Staff Reports and Other Business (Unweighted All Vote, except as noted) 7.1. CAO Verbal Update None The Committee agreed to move Item 7.3. Request for Decision - Development Variance Permit #133 - Ptolemy, Mount Currie (Area C) to be heard next on the Agenda. 7.3. Request for Decision - Development Variance Permit #133 - Ptolemy, Mount Currie (Area C) THAT the Board approve the issuance of Development Variance Permit #133 for the property legally described as LOT 3 DISTRICT LOT 2679 LILLOOET DISTRICT PLAN 33675 (PID: 001-608-878) to vary the setback for structures from the side parcel line from 7.5 m to 0.82 m, a total variance of 6.68 m;
Page 3 of 9 of the minutes of the Electoral Area Directors Committee meeting, held on Wednesday, June 14, 2017 THAT the Chief Administrative Officer or Corporate Officer be authorized to execute the Permit. 7.2. Request for Decision - Britannia Oceanfront Developments Corporation - Rezoning and OCP Amendment Application THAT the Squamish-Lillooet Regional District Board grant permission to proceed with the review of the zoning and Official Community Plan amendments being proposed by Britannia Oceanfront Developments Corporation for their property at Copper Drive at Highway 99 in Britannia Beach; and THAT staff investigate resale and rental rate restrictions in discussions with Britannia Oceanfront Developments Corporation. 7.4. Request for Decision - Mt. Penrose Communication Tower Zoning Amendment Application (Area A) - Permission to Proceed Shawn Sadler of Northern IP Communications Ltd. (agent for the applicant) addressed the Committee. THAT staff be directed to proceed with the zoning amendment process for the Mt. Penrose private communication tower zoning amendment application associated with the existing Jamie Creek hydroelectric facility but located on a separate parcel of Crown Land; and THAT the applicant undertake to determine: 1. the visibility impacts of the tower site; 2. the visibility impacts of the monopole antenna proposed to be mounted on the Gun Lake Fire Protection Society s existing fire equipment shed, the ability to use the site of the existing fire equipment shed for such purpose (i.e. tenure restriction), and the benefits that would be provided to the Gun Lake Fire Protection Society for allowing the mounting of the proposed monopole antenna on its existing fire equipment shed; and
Page 4 of 9 of the minutes of the Electoral Area Directors Committee meeting, held on Wednesday, June 14, 2017 8. Director's Reports 3. the plan for helicopter access to the Mt. Penrose site (i.e. where the helicopter will take off from, length of flight, etc.). 8.1. Telus Service to Small Communities (Director Mack) THAT the Squamish-Lillooet Regional District send a letter to Telus requesting a meeting regarding recent significant landline outages in communities such as D'Arcy, the extended length of time for reinstating service to such communities, and the corresponding safety issue given that such communities do not have access to cell phone coverage, therefore those communities rely solely on landline telephone service. 8.2. CN Rail Track Maintenance Facilities (Director Mack) THAT the Squamish-Lillooet Regional District send a letter to Canadian National Railway (CN) to request that CN provide onsite washroom facilities for its employees/contractors when mid to long-term track maintenance is being undertaken. 8.3. Off Road Vehicle Licensing for Use on Public Roads (Director Mack) THAT the Off Road Vehicle Licensing for Use on Public Roads (Director Mack) be received. 8.4. Boultbee Memorial Church, Bralorne - Management (Director Demare) THAT the Boultbee Memorial Church be named as part of the Squamish- Lillooet Regional District Community Parks function; and
Page 5 of 9 of the minutes of the Electoral Area Directors Committee meeting, held on Wednesday, June 14, 2017 THAT a long-term management plan be signed with the Bridge River Valley Community Association (20 years). The meeting was recessed for lunch at 12:09 PM. The meeting reconvened at 12:39 PM without K. Clark. 9. Correspondence for Action 9.1. Letter from BC Hydro - Portable Generator for Gold Bridge THAT the Letter from BC Hydro - Portable Generator for Gold Bridge be deferred to the September 6, 2017 Electoral Area Directors Committee meeting. K. Clark returned to the meeting at 12:40 PM. 9.2. Request for Funding - Lil'wat Nation Rodeo & Pow-wow THAT $1,000 be granted to the Lil'wat Nation from Area C Select Funds (Cost Centre #2903) on behalf of Director Mack as sponsorship funding towards the Lil'wat Nation Rodeo & Pow-wow held May 20, 21 and 22, 2017, with recognition of Area C in all written materials. 9.3. Request for Funding - Sea to Sky Invasive Species Council - 2017 Invasive Species Management - Area D THAT $12,000 be granted to the Sea to Sky Invasive Species Council from Area D Select Funds (Cost Centre #2904) on behalf of Director Rainbow for its ongoing Invasive Species Management Program for 2017 ($1,500 for its Partnership Program and $10,500 for its Inventory, Control & Monitoring Program), with recognition of Electoral Area D in all written materials. 9.4. Request for Funding - Sea to Sky Invasive Species Council - 2017 Invasive Species Management - Area C
Page 6 of 9 of the minutes of the Electoral Area Directors Committee meeting, held on Wednesday, June 14, 2017 THAT $9,000 be granted to the Sea to Sky Invasive Species Council from Area C Select Funds (Cost Centre #2903) on behalf of Director Mack for its ongoing Invasive Species Management Program for 2017 ($1,500 for its Partnership Program and $7,500 for its Inventory, Control & Monitoring Program), with recognition of Electoral Area C in all written materials. 9.5. Request for Funding - Signal Hill Elementary School Buddy Benches THAT $803 be granted to Signal Hill Elementary School [Grades One/Two classes] from Electoral Area C funds (Cost Centre #2903) on behalf of Director Mack for the purchase of two (2) Buddy Benches, with recognition of Electoral Area C in all written materials. 9.6. Request for Funding - T it q et Economic Development Authority - Cold Food Storage THAT $5,000 be granted to the T it q et Economic Development Authority from Area B Select Funds (Cost Centre #2902) on behalf of Director Macri for the T it q et Community Food Security Program so that they can provide cold and dry food storage for the Lillooet and T it q et Communities, with recognition of Electoral Area B in all written materials. 9.7. Request for Funding - Pemberton Valley Dyking District - Lillooet River Warning System Camera THAT 25% of the total cost (estimated to be $11,700) (and up to 100% of the total cost if required, based on the decisions made by the Pemberton Valley Dyking District, the Village of Pemberton and the Lil wat Nation regarding their respective contributions) be granted to the Pemberton Valley Dyking District from Electoral Area C Select Funds (Cost Centre #2903) on behalf of Director Mack, to purchase and install a camera at the Lillooet River warning system location to improve safety and efficiency in monitoring the level of the Lillooet River, with recognition of Electoral Area C in all written materials. 9.8. Request for Funding - Gold Bridge Community Club Exercise Equipment
Page 7 of 9 of the minutes of the Electoral Area Directors Committee meeting, held on Wednesday, June 14, 2017 THAT $1,500 be granted to the Gold Bridge Community Club from Area A Select Funds (Cost Centre #2901) on behalf of Director Demare towards the purchase of a new treadmill and elliptical machine for the Gold Bridge Community Club's community gym, with recognition of Electoral Area A in all written materials. 9.9. Request for Funding - N'Quatqua 1st Annual Golf Tournament THAT $1,000 be granted to the N'Quatqua from Area C Select Funds (Cost Centre #2903) on behalf of Director Mack for a Silver Sponsorship in N Quatqua s 1st annual Golf Tournament "Youth Outdoor Rink Fundraiser" to be held June 23, 2017 at the Meadows at Pemberton, with recognition of Electoral Area C in all written materials; and THAT the 8 golfing passes that are associated with such Silver Sponsorship be contributed back to the N Quatqua with a request that the N Quatqua distribute the passes for use by youth volunteers. 10. Decision on Additional Late Business (2/3 majority vote) Approved in Item 2 - Approval of Agenda. 11. Late Business 11.1. Directors Report - Rail Crossing Seton/Shalalth (Director Macri) THAT the Squamish-Lillooet Regional District send a letter to Canadian National Railway (CN) to advise of safety concerns at the rail crossing at the north entrance of Seton Portage/Shalalth and to request that CN undertake repairs/maintenance to alleviate such safety concerns. 11.2. Correspondence for Action - Gun Lake Ratepayers Association - Gun Lake Kiosk / Info-Shelter Project Request for Funding
Page 8 of 9 of the minutes of the Electoral Area Directors Committee meeting, held on Wednesday, June 14, 2017 THAT $1,100 ($800 for graphics and $300 for map production) be granted from Area A Select Funds (Cost Centre #2901) on behalf of Director Demare to the Gun Lake Ratepayers Association towards the costs of producing a map for the information kiosk at Gun Lake, with recognition of Electoral Area A in all written materials. THAT $700 ($200 for graphics and $500 for map production) be granted from Area A Select Funds (Cost Centre #2901) on behalf of Director Demare to the Gun Lake Ratepayers Association (GLRA), with payment being released to GLRA conditional upon GLRA providing a final proof of the map that incorporates the current SLRD logo and deletes the Residents only wording associated with the transfer station, with recognition of Electoral Area A in all written materials. 11.3. Correspondence for Action - Howe Sound Secondary School Scholarship Request THAT $1,500 be granted to the Howe Sound Secondary School from Area D Select Funds (Cost Centre #2904) on behalf of Director Rainbow for a scholarship to be awarded to a graduating student residing in Electoral Area D for post-secondary expenses, with recognition of Electoral Area D in all written materials. 11.4. Correspondence for Action - Bridge River Valley Community Association - Canada Day Request for Funding THAT $500 be granted to the Bridge River Valley Community Association from Area A Select Funds (Cost Centre #2901) on behalf of Director Demare towards an enhanced Canada Day event for Canada's 150th Celebration, with recognition of Electoral Area A in all written materials. 11.5. Directors Report - Wildfire/Fire Zone Information (Director Macri) THAT the Directors Report - Wildfire/Fire Zone Information (Director Macri) be received.
Page 9 of 9 of the minutes of the Electoral Area Directors Committee meeting, held on Wednesday, June 14, 2017 12. Director's Notice of Motion None 13. Adjournment THAT the meeting be adjourned. The meeting was adjourned at 1:27 PM. Certified Correct: R. Mack, Chair K. Clark, Corporate Officer