THE GROVES COMMUNITY DEVELOPMENT DISTRICT Page 1 2 MINUTES OF MEETING 3 4 Each person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that person 5 may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon \\hich such appeal is to be 6 based 7 8 THEGROVES 9 COMMUNITY DEVELOPMENT DISTRICT 10 11 The regular meeting of the Board of Supervisors of The Groves Community 12 Development District was held on Tuesday, October 2, 2018 at 10:00 a.m. at The Groves Civic 13 Center, located at 7924 Melogold Circle, Land 0' Lakes, Florida 34637. 14 15 Present and constituting a quorum: 16 17 Steve Simon 18 Bill Boutin 19 Richard Loar 20 Sally Semple 21 Wayne Coe 22 23 Also present were: 24 25 26 27 28 29 30 31 32 33 Audience: Angel Montagna John Vericker Katie Vander Meade Stephen Fowler FIRST ORDER OF BUSINESS Board Supervisor, Chairman Board Supervisor, Vice Chairman Board Supervisor, Assistant Secretary Board Supervisor, Assistant Secretary Board Supervisor, Assistant Secretary District Manager, Rizzetta & Company, Inc. District Counsel, Straley, Robin & Vericker District Engineer, Landmark Engineering Operations Manager Present Call to Order and Pledge of Allegiance 34 Mr. Simon called the meeting to order and Ms. Montagna performed roll call, confirming 35 that a quorum was present. 36 37 Mr. Simon led all those present in reciting the Pledge of Allegiance. 38 39 SECOND ORDER OF BUSINESS Audience Comments 40 41 Mr. Simon asked if there were any audience comments. Anthony Buzzeo spoke about the 42 beautification project. 43 44 45 46 47 48 49 Ron Matte spoke about the street pavement. Kathy Navis spoke about the painting behind Amy's desk.
50 51 THE GROVES COMMUNITY DEVELOPMENT DISTRICT Page 2 52 THIRD ORDER OF BUSINESS Consideration of Minutes of the Board of Supervisors' Meeting held on September 4,2018 53 54 55 56 Mr. Simon presented the minutes of the Board of Supervisors' meeting held on 57 September 4, 2018. Mr. Boutin made several changes to the meeting minutes. 58 On a Motion by Mr. Boutin, seconded by Mr. Loar, followed by a vote of all in favor, the Board of Supervisors approved the minutes of the Board of Supervisors' meeting held on September 4, 2018 as amended for The Groves Community Development District. 59 60 FOURTH ORDER OF BUSINESS Consideration of Operations and Maintenance Expenditures for August 2018 61 62 63 64 Mr. Simon presented the Operation and Maintenance Expenditures for August 2018 to 65 the Board. Ms. Montagna read the O&M amount to be $80,464.30. 66 On a Motion by Mr. Boutin, seconded by Mr. Loar, followed by a vote of all in favor, the Board of Supervisors received and filed the Operation and Maintenance Expenditures for August 2018 ($80,464.30) for The Groves Community Development District. 67 68 FIFTH ORDER OF BUSINESS Presentation of Aquatics Report 69 70 Ms. Montagna presented the Aquatics Report dated September 17, 2018. A discussion 71 ensued regarding the removal of vegetation that the District had planted. The Board requested a 72 proposal from Aquatic Systems to re-plant the area. 73 74 On a Motion by Mr. Loar, seconded by Ms. Semple, followed by a vote of all in favor, the Board of Supervisors authorized District Counsel to draft a letter to Mr. Stearn regarding the removal of the vegetation for The Groves Community Development District. 75 SIXTH ORDER OF BUSINESS 76 77 Update Regarding Clearing of the Back Area 78 Mr. Boutin gave an update regarding clearing of the back area. He stated that it is still being 79 worked on. 80 81 SEVENTH ORDER OF BUSINESS 82 83 84 85 86 It was stated that this item had been discussed at the last meeting. Discussion Regarding the Replacement of Dead Grass
THE GROVES COMMUNITY DEVELOPMENT DISTRICT Page3 87 EIGHTH ORDER OF BUSINESS Discussion Regarding Speeding and Stop 88 89 Signs 90 Mr. Boutin gave an update regarding speeding in the community. He presented a six month 91 review of speeding tickets being administered in the community. Attached as (Exhibit "A"). Mr. 92 Boutin would like three way stop signs installed. He would also like to use the Sheriffs Department 93 and to modify the schedule. Discussion ensued. 94 95 On a Motion by Ms. Semple, seconded by Mr. Loar, followed by a vote of all in favor, the Board of Supervisors approved the use of the Off-Duty Sheriffs Patrols for The Groves Community Development District. 96 NINTH ORDER OF BUSINESS Discussion Regarding Hurricane Plan 97 98 Mr. Boutin reviewed the revised Hurricane Plan with the Board. Discussion ensued. He will 99 send the revised plan to District Counsel for his review and approval. 100 101 TENTH ORDER OF BUSINESS 102 Ratification of Approval of Proposal for District's Insurance Renewal 103 104 Ms. Montagna stated that the District's insurance renewal was due by October I" and the 105 Chairman had approved the proposal from Egis Insurance. A discussion ensued regarding theft 106 coverage, the shuffleboard court and the bocce ball court. 107 On a Motion by Mr. Boutin, seconded by Ms. Semple, followed by a vote of all in favor, the Board of Supervisors ratified the approval of Egis Insurances' proposal for the District's Insurance Renewal for The Groves Community Development District. 108 109 ELEVENTH ORDER OF BUSINESS llo Ill 112 113 114 115 Continued Discussion Regarding Publix Viburnum Mr. Coe reviewed the spreadsheet for Viburnum options. Attached as (Exhibit "B"). A discussion ensued. On a Motion by Mr. Boutin, seconded by Mr. Loar, followed by a vote of all in favor, the Board of Supervisors approved the in-house landscape option ($4,902.00) with volunteers and Tropical Landscape taking care of removal and irrigation for The Groves Community Development District. 116 TWELFTH ORDER OF BUSINESS Staff Reports 117 ll8 119 120 121 122 A. District Counsel Mr. Boutin gave the Board an update regarding the landscape buffer. He stated that they will not be moving forward with the buffer. Mr. Simon inquired about the cost to install some trees.
THE GROVES COMMUNITY DEVELOPMENT DISTRICT Page 4 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 B. District Engineer No report. C. Clubhouse Manager I. Mr. Fowler presented the Clubhouse Manager report for September 2018. 2. Mr. Fowler gave the Board an update regarding the illuminated signage for the community. He stated that Cornerstone is working on this item. 3. Mr. Vericker gave the Board an update on the transition of the security companies. 4. Mr. Fowler gave the Board an update on the Bocce Court Repair. 5. Mr. Fowler discussed the mural in the lanai. He told the Board what the residents have voiced regarding the mural. No action was taken. 6. This item was addressed under the speeding and stop sign discussion. 7. A discussion ensued regarding a new phone system. The Board instructed Mr. Fowler to make the decision. 8. Mr. Fowler stated that the power washer and pole saw had been stolen and needed to be replaced. 147 148 149 150 151 152 153 On a Motion by Mr. Boutin, seconded by Ms. Semple, followed by a vote of all in favor, the Board of Supervisors approved the replacement of the power washer and pole saw (not-toexceed $2,000.00) for The Groves Community Development District. D. District Manager Ms. Montagna noted the next regularly scheduled meeting is scheduled for November 13, 2018 at 6:30p.m. at The Groves Civic Center, located at 7924 Melogold Circle, Land O'Lakes, FL 34637. She stated that the meeting was moved due to Election Day. 154 THIRTEENTH ORDER OF BUSINESS Supervisor Requests 155 156 Ms. Montagna asked if there were any Supervisor requests. Mr. Boutin asked that a 157 report regarding the drainage at Connerton be placed on the next agenda. Ms. Vander Meade will 158 obtain a proposal to clear the drainage area. 159 160 Mr. Loar asked for the proposals for the Reserve Study to be placed on the next agenda. 161 He also discussed the no mow zone at the pond banks, dead Viburnum on US 41, power 162 washing, re-painting, formalized Emergency plan, and the cleaning of the weirs and culve1is. 163 164 Ms. Semple thanked the resident for painting the wall behind Amy's Desk. 165
THE GROVES COMMUNITY DEVELOPMENT DISTRICT PageS 166 Mr. Coe stated that the PACA leadership conference had been cancelled. He also spoke 167 about Precision Sidewalk's schedule, the newsletter, roads and signage. Mr. Boutin stated that 168 the cost for the annual sidewalk survey needs to be in the reserve funds. 169 170 FOURTEENTH ORDER OF BUSINESS Adjournment 171 172 Mr. Simon requested a motion to adjourn the meeting of the Board of Supervisors' for 173 The Groves Community Development District. 174 175 176 177 178 179 On a Motion by Ms. Semple, seconded by Mr. Loar, and followed by a vote of a ll in favor, the Board of Supervisors adjoumed the meeting at 11 :53 a.m. for The Groves Community Development District. cam(le~ Secretary/ Assistant Secretary
Exhibit A
SIX MONTH REVIEW OF STATE POLICE TICKETING IN THE GROVES (MELOGOLD CIRCLE) Month Tickets Warnings Faulty Equipment March 2018 9 9 3 April2018 7 10 2 May2018 9 8 3 June 2018 7 11 2 July 2018 11 8 4 August 2018 7 6 5 TOTALS 50 52 19 Note: Of the SO tickets issued 35 or 70% were for speeding. Of the 52 warnings issued 39 or 75% were for speeding. My experience in seeing where the State Police position themselves is ether by the dog park or the clubhouse parking lot which cover the longest stretches of roadway without any requirement to slow down.
Exhibit 8
Front Entrance Viburnum Options 240 Linear Feet In-House Split-Rail PVC Fence In-House Tropical Sunrise Landscape Landscape Landscape (15 Gallon) (15 Gallon) (15 Gallon) $40 $110 $105 Survey $300 $300... $300 $300 Demolition/Removal $0 $2,400 $2,400 $6,800 (30) Red Cedar Trees 4'-5' $0 $1,200 $3,300 $3,150 Freight $0 $0 $0 $375 Labor $0 $0 $2,200 $950 Soil/Fertilizer $0 $0 $400 $136 Pine Bark $0 $0 $675 $1,337 Tree Staking Kits $0 $0 $0 $720 Irrigation $0 $925 $925 $1,500 (31) 5' Posts- $20 $620 $0 $0 $0 (31) 5" Post Caps- $4 $124 $0 $0 $0 (60) 8' Rails- $17 $1,020 $0 $0 $0 (15) 801b Bags Sakrete- $5 $75 $0 $0 $0 Dumpster $590 $0 $0 $0 Gas Au gar- 1-Day Rental $77 $77 $0 $0 *** TOTAL*** $2,806 $4,902 $10,200 $15,268