PLANNING COMMISSION MEETING Tuesday, November 14, 2017 7:00 PM 1. CALL TO ORDER - ROLL CALL ADOPT AGENDA 2. MINUTES October 10, 2017 Planning Commission Meeting (pages 1-3) 3. PUBLIC HEARINGS a. None 4. OTHER BUSINESS a. Consideration of Small Cell Telecommunication Right-of-Way Management Ordinances (pages 4-14) 5. ADJOURNMENT
ALBERTVILLE PLANNING COMMISSION TUESDAY, OCTOBER 10, 2017 DRAFT MINUTES ALBERTVILLE CITY HALL 7:00 PM 1. CALL TO ORDER ROLL CALL ADOPT AGENDA Chair Klecker called the meeting to order at 7:00 p.m. Becker conducted roll call. Present: Chair Klecker and Commissioners Buhrmann, Barthel, Brempell, Wegner and Council Liaison Hudson. Absent: Dominick. Others Present: City Planner Alan Brixius, Building Permit Technician Maeghan Becker, Joel Dehmer who is the Reginal Operations Manager from Granite-Tops, Sheila Zachman from Commercial Realty Solutions, Tara and Juan (Leo) Salgado who are the owners of Cielo Property LLC. Motioned by Buhrmann, seconded by Barthel, to approve the agenda. Ayes: Klecker, Barthel, Brempell, Buhrmann, Wegner and Hudson. Nays: None. MOTION DECLARED CARRIED. 2. MINUTES Motioned by Barthel, seconded by Buhrmann, to approve the September 12, 2017 Planning Commission meeting minutes. Ayes: Klecker, Barthel, Brempell, Buhrmann, Wegner and Hudson. Nays: None. MOTION DECLARED CARRIED. 3. PUBLIC HEARINGS A. Public Hearing to Consider a Request from Cielo Property LLC to consider a Site and Building Plan and Conditional Use Permit for the Outdoor Storage of Company Trucks. Brixius went over the background of the property located at 11850 62 nd Street NE and that it has been vacant for a few years. Cielo Property LLC is proposing to remodel the building and perform car detailing in one part and the former liquor Page 1
store section will be used as a future office, retail, or service business tenant space. They will also be reopening the existing car wash. The gas canopy and pumps will be removed. Upon the removal of the tanks, the applicant must provide documentation to the City that the site is clean, and there are no contaminants. Brixius went over the following: 1. Zoning 2. Lot Area Standards 3. Removals 4. Parking 5. Building and Design In conclusion, staff recommends the approval of the conditional use permit and outdoor storage based on the following: 1. The applicant remove the following items: a. Gas canopy. b. Gas pumps and pump islands. c. Gas storage tanks. d. Free standing sign located south of the site in the street right-of-way. 2. The applicant provide a site restoration plan that includes: a. Documentation that the gas tanks left no contaminants. b. Restoration plan for the parking lot including fill, compaction, and parking lot surfacing. Said plan shall be subject to the approval of the City Engineer. 3. The applicant provide a revised site plan illustrating the location and design of the required parking as follows: a. Provide a minimum of 18 parking stalls to be constructed and striped to meet City Code. b. Provide required disability parking for the site that meets ADA design requirements. c. Site plan shows the location and number of company trucks stored on the site. Truck storage shall be at the rear of the building. d. All parking lot striping shall be in place prior to the issuance of the certificate of occupancy. e. If additional exterior lighting is proposed, provide a light plan; all new lights must be 90 degree cutoff fixtures and meet City Code standards. 4. The building design shall comply with all Building and Fire Code requirements for the change of occupancy. This includes the need for a fire suppression system. 5. All site signage shall require separate sign permits and shall meet City Codes. 6. Subject to the comments of the City Engineer. Buhrmann asked what the size is of the service vehicles they are planning on parking. Juan (Leo) Salgado responded that they are just regular pickup trucks. Brempell asked if there has been any phase 1 environmental testing done or what the extent of mitigation plans that may be necessary. Sheila Zachman with Commercial Realty Solutions stated that there was phase 1 and phase 2 testing completed in 2014 and the Planning Commission Meeting Minutes Page 2 Regular Meeting of October 10, 2017
testing was cleared at that time, but the tanks will be removed and there will be follow up testing to confirm that they are still clear. Motioned by Buhrmann, seconded by Wegner, to open the Public Hearing. Ayes: Klecker, Barthel, Brempell, Buhrmann, Wegner and Hudson. Nays: None. MOTION DECLARED CARRIED. Joel Dehmer, Manager of Granite-Tops, has a concern for the number and size of the vehicles that would be parked outside, but he informed the commissioners that has been addressed during the meeting and has no further concerns. He also had concern with a contractor occupying the former liquor store space, but that has not been addressed at this meeting. Before a tenant can occupy that space, they will need approval. Motioned by Barthel, seconded by Wegner, to close the Public Hearing. Ayes: Klecker, Barthel, Brempell, Buhrmann, Wegner and Hudson. Nays: None. MOTION DECLARED CARRIED. Brixius amended number 3-C in the conclusion to be modified to the following: Outdoor storage shall be limited to 8 service vehicles to be located behind the building and striped on site. Motioned by Barthel, seconded by Buhrmann, to approve the Request from Cielo Property LLC to Consider a Site and Building Plan and Conditional Use Permit for the Outdoor Storage of Company Trucks based on the Conditions Listed in the October 5, 2017 Planning Report with the Amendment of: Outdoor storage shall be limited to 8 service vehicles to be located behind the building and striped on site. Ayes: Klecker, Brempell, Buhrmann, Wegner and Hudson. Nays: None. MOTION DECLARED CARRIED. 4. OTHER BUSINESS A. None 5. ADJOURNMENT Motioned by Barthel, seconded by Wegner, to adjourn the meeting at 7:17pm. Ayes: Klecker, Barthel, Brempell, Buhrmann, Wegner and Hudson. Nays: None. MOTION DECLARED CARRIED. Respectfully submitted, Maeghan M. Becker, Building Permit Technician Planning Commission Meeting Minutes Page 3 Regular Meeting of October 10, 2017
NORTHWEST ASSOCIATED CONSULTANTS, INC. 4150 Olson Memorial Highway, Ste. 320, Golden Valley, MN 55422 Telephone: 763.957.1100 Website: www.nacplanning.com MEMORANDUM TO: FROM: Adam Nafstad Alan Brixius / Ryan Grittman DATE: November 9, 2017 RE: Albertville - Small Cell Wireless Ordinance FILE NO: 163.05-17.16 BACKGROUND A new law was enacted in the 2017 Legislative Session that would allow small cell wireless equipment to be placed within public street rights-of-way. This legislation allows this equipment to locate on City-owned equipment (i.e., power poles, street lights) or allows for the installation of a 50 foot tall structure within the public right-of-way to support an antenna array. The law is intended to expand broadband service coverage and accelerate delivery of service. This is needed to address the rapidly growing consumer market and new technologies all utilizing the broadband network. Working the City staff, the City Attorney has prepared the attached code amendments addressing the introduction of this new use within the public rights-of-way. The equipment can be attached to existing utilities (such as a light pole), or they can be attached to a newly constructed pole. Attached for reference: Exhibit A: Exhibit B: Right-of-Way Ordinance Zoning Ordinance Amendment 4
ISSUES AND ANALYSIS The League of Minnesota Cities was able to get some regulations granted to cities which include: Requiring a conditional use permit where small cell wireless towers are adjacent to or within a residential zoning district. Allowing the City to prohibit small cell wireless equipment on private property. Restricting the height of the support structure to 50 feet and the height of the equipment to 10 feet for a total of 60 feet. Zoning Ordinance Update. The attached zoning ordinance amends the code to address the small cell antenna in the rights-of-way. This section also establishes the conditional use permit for small cell support structures in residential districts. Conditional Use Permit for Residential Areas. The statute allows cities to require a conditional use permit for towers and antennas that are proposed to be placed in or adjacent to a residential district. The City can include the following performance standards with the conditional use permit: Fifty foot height restriction on the support structure. Restrict how close a support structure can be to a curb, driveway, or sidewalk. Require support structures to be near the corner of a lot (to prevent sight-line issues from homes). Require screening or aesthetically pleasing coloring for the antenna and ground equipment. Require high quality building materials (metal). Require underground power lines to serve the antenna. Require matching coloring with other equipment in the area. Right-of-Way Ordinance Update. The Albertville right-of-way ordinance regulates the permitting and management of all City rights-of-way for non-city uses. The Albertville City Code will need some changes to its right-of-way ordinance as a result of the State Statute change. The key changes are: Section 1: Update to definitions including management costs, right-of-way, and telecommunications right-of-way user. Section 2: Definitions added to the City Code including collocate, small wireless facility, utility pole, wireless facility, wireless service, and wireless support structure. Section 3: Requires the right-of-way user to acquire a certificate of authority from the Minnesota Public Utilities Commission. Section 4: Requires a permit to obstruct, excavate, or install facilities in any right-ofway. 5
Section 5: Requires a permit to install a small wireless facility in the right-of-way and requires that the permit remain in place as long as the equipment is in use. Section 6: Allows the City to charge a permit fee to recover the cost of management and engineer associated with the small wireless facility. Section 7: Requires the City to issue a permit if the applicant has met the requirements and also allows the City to impose conditions onto the approval as needed such as: Pole height limit of 50 feet. Wireless facility height of 10 feet. Separation requirements between structures. Reserve the right to require a particular design or appearance. Section 8: Outlines the process for denial or approval of a small cell wireless permit. Section 9: Outlines the requirements for collocating a small cell wireless facility and sets up a fee schedule for the collocation. It should be noted that the fees are capped by the State of Minnesota. Section 10: Sets up the schedule for processing a permit and requirements for locating a small cell wireless facility. Section 11: Requires the small cell wireless facility to be serviced by underground electricity. CONCLUSION The City Council should update their right-of-way ordinance and zoning ordinance to regulate the placement and appearance of small cell wireless towers and antennas. Attached to this memo is a draft ordinance update for the right-of-way ordinance and the Zoning Ordinance. c: Kim Hodena Maeghan Becker Paul Heins Mike Couri 6
CITY OF ALBERTVILLE WRIGHT COUNTY, MINNESOTA ORDINANCE NO. 2017- AN ORDINANCE AMENDING CHAPTER 2 OF THE ALBERTVILLE CITY CODE, RIGHTS OF WAY MANAGEMENT THE CITY COUNCIL OF THE CITY OF ALBERTVILLE ORDAINS AS FOLLOWS: Section 1. The following definitions contained in Albertville City Code Section 8-2-4, Definitions, are hereby amended to read as follows: MANAGEMENT COSTS: The actual costs the city incurs in managing its rights-of-way, including such costs, if incurred, as those associated with registering applicants; issuing, processing, and verifying right-of-way or small wireless facility permit applications; inspecting job sites and restoration projects; maintaining, supporting, protecting, or moving user facilities during right-of-way work; determining the adequacy of right-of-way restoration; restoring work inadequately performed after providing notice and the opportunity to correct the work; and revoking right-of-way or small wireless facility permits. Management costs do not include payment by a telecommunications right-of-way user for the use of the right-of-way, unreasonable fees of a third-party contractor used by the city including fees tied to or based on customer counts, access lines, or revenues generated by the right-of-way or for the city, the fees and cost of litigation relating to the interpretation of Minnesota Session Laws 1997, Chapter 123; Minnesota Statutes Sections 237.162 or 237.163; or any ordinance enacted under those sections, or the city fees and costs related to appeals taken pursuant to Section 8-2-19 of this chapter. PUBLIC RIGHT-OF-WAY OR RIGHT-OF-WAY: The area on, below, or above a public roadway, highway, street, cartway, bicycle lane or public sidewalk in which the city has an interest, including other dedicated rights-of-way for travel purposes and utility easements of the city. A right-of-way does not include the airwaves above a right-of-way with regard to cellular or other non-wire telecommunications or broadcast service. TELECOMMUNICATIONS RIGHT-OF-WAY USER: A person owning or controlling a facility in the right-of-way, or seeking to own or control a facility in the right-of-way that is used or is intended to be used for providing wireless service, or transporting telecommunication or other voice or data information. For purposes of this chapter, a cable communication system defined and regulated under Minn. Stat. Chap. 238, and telecommunication activities related to providing natural gas or electric energy services, a public utility as defined in Minn. Stat. Sec. 216B.02, a municipality, a municipal gas or power agency organized under Minn. Stat. Chaps. 453 and 453A, or a cooperative electric association organized under Minn. Stat. Chap. 308A, are not telecommunications right-of-way users for purposes of this chapter except to the extent such entity is offering wireless service. 7 EXHIBIT A
City of Albertville Ordinance No. 2017- Meeting of, 2017 Page 2 Section 2. The following definitions are added to Albertville City Code Section 8-2-4, Definitions: COLLOCATE OR COLLOCATION: To install, mount, maintain, modify, operate, or replace a small wireless facility on, under, within, or adjacent to an existing wireless support structure or utility pole that is owned privately, or by the city or other governmental unit. SMALL WIRELESS FACILITY: A wireless facility that meets both of the following qualifications: (i) (ii) each antenna is located inside an enclosure of no more than six cubic feet in volume or could fit within such an enclosure; and all other wireless equipment associated with the small wireless facility provided such equipment is, in aggregate, no more than 28 cubic feet in volume, not including electric meters, concealment elements, telecommunications demarcation boxes, battery backup power systems, grounding equipment, power transfer switches, cutoff switches, cable, conduit, vertical cable runs for the connection of power and other services, and any equipment concealed from public view within or behind an existing structure or concealment. UTILITY POLE: A pole that is used in whole or in part to facilitate telecommunications or electric service. WIRELESS FACILITY: Equipment at a fixed location that enables the provision of wireless services between user equipment and a wireless service network, including equipment associated with wireless service, a radio transceiver, antenna, coaxial or fiber-optic cable, regular and backup power supplies, and a small wireless facility, but not including wireless support structures, wireline backhaul facilities, or cables between utility poles or wireless support structures, or not otherwise immediately adjacent to and directly associated with a specific antenna. WIRELESS SERVICE: Any service using licensed or unlicensed wireless spectrum, including the use of Wi-Fi, whether at a fixed location or by means of a mobile device, that is provided using wireless facilities. Wireless service does not include services regulated under Title VI of the Communications Act of 1934, as amended, including cable service. WIRELESS SUPPORT STRUCTURE: A new or existing structure in a right-of-way designed to support or capable of supporting small wireless facilities, as reasonably determined by the city. Section 3. Section 8-2-6.B.5 of the Albertville City Code is hereby amended to read as follows: 1. A copy of the person's order granting a certificate of authority from the Minnesota Public Utilities Commission or other authorization or approval from the applicable state or 8 EXHIBIT A
City of Albertville Ordinance No. 2017- Meeting of, 2017 Page 3 federal agency to lawfully operate, where the person is lawfully required to have such authorization or approval from said commission or other state or federal agency. Section 4. Section 8-2-8.A.1 of the Albertville City Code is hereby amended to add subparagraph d. as follows: d. Except as otherwise provided in this code, no person may obstruct or excavate any rightof-way, or install or place facilities in the right-of-way, without first having obtained the appropriate right-of-way permit from the city to do so. Section 5. Section 8-2-8.A. of the Albertville City Code is hereby amended to add subparagraph 4. as follows: 4. Small Wireless Facility Permit. A small wireless facility permit is required by a registrant to erect or install a wireless support structure, to collocate a small wireless facility, or to otherwise install a small wireless facility in the specified portion of the right-of-way, to the extent specified therein, provided that such permit shall remain in effect for the length of time the facility is in use, unless lawfully revoked. Section 6. Section 8-2-8.C.1 of the Albertville City Code is hereby amended to add Section 8-28.C.1.c as follows: c. Small Wireless Facility Permit Fee. The city shall impose a small wireless facility permit fee in an amount sufficient to recover: (1) management costs, and; (2) city engineering, make-ready, and construction costs associated with collocation of small wireless facilities. Section 7. Section 8-2-8.D of the Albertville City Code is hereby amended to read as follows: D. Issuance of Permit. If the applicant has satisfied the requirements of this chapter, the city shall issue a permit. 1. Conditions. The city may impose reasonable conditions upon the issuance of the permit and the performance of the applicant thereunder to protect the health, safety and welfare or when necessary to protect the right-of-way and its current use. In addition, a permittee shall comply with all requirements of local, state and federal laws, including but not limited to Minnesota Statutes 216D.01 -.09 (Gopher One Call Excavation Notice System) and Minnesota Rules Chapter 7560. 2. Small Wireless Facility Conditions. In addition to the conditions described in Section 82-8.D.1, the erection or installation of a wireless support structure, the collocation of a small wireless facility, or other installation of a small wireless facility in the right-of-way, shall be subject to the following conditions: 9 EXHIBIT A
City of Albertville Ordinance No. 2017- Meeting of, 2017 Page 4 a. A small wireless facility shall only be collocated on the particular wireless support structure, under those attachment specifications, and at the height indicated in the applicable permit application. b. No new wireless support structure installed within the right-of-way shall exceed 50 feet in height without the city s written authorization, provided that the city may impose a lower height limit in the applicable permit to protect the public health, safety and welfare or to protect the right-of-way and its current use, and further provided that a registrant may replace an existing wireless support structure exceeding 50 feet in height with a structure of the same height subject to such conditions or requirements as may be imposed in the applicable permit. c. No wireless facility may extend more than 10 feet above its wireless support structure. d. Where an applicant proposes to install a new wireless support structure in the right-of-way, the city may impose separation requirements between such structure and any existing wireless support structure or other facilities in and around the right-of-way. e. Where an applicant proposes collocation on a decorative wireless support structure, sign or other structure not intended to support small wireless facilities, the city may impose reasonable requirements to accommodate the particular design, appearance or intended purpose of such structure. f. Where an applicant proposes to replace a wireless support structure, the city may impose reasonable restocking, replacement, or relocation requirements on the replacement of such structure. Section 8. Section 8-2-8E of the Albertville City Code is hereby amended to read as follows: E. Denial or Revocation of Permit. 1. Reasons for Denial. The city may deny a permit for failure to meet the requirements and conditions of this chapter or if the city determines that the denial is necessary to protect the health, safety, and welfare or when necessary to protect the right-of-way and its current use. 2. Procedural Requirements. The denial or revocation of a permit must be made in writing and must document the basis for the denial. The city must notify the applicant or right-of-way user in writing within three business days of the decision to deny or revoke a permit. If an application is denied, the right-of-way user may address the reasons for denial identified by the city and resubmit its application. If the application is resubmitted within 30 days of receipt of the notice of denial, no additional application fee shall be imposed. The city must approve or deny the resubmitted application within 30 days after submission. Section 9. Section 8-2-8 of the Albertville City Code is hereby amended to add Section 8-2-8L as follows: L. Small Wireless Facility Agreement. A small wireless facility shall only be collocated on a small wireless support structure owned or controlled by the city, or any other city 10 EXHIBIT A
City of Albertville Ordinance No. 2017- Meeting of, 2017 Page 5 asset in the right-of-way, after the applicant has executed a standard small wireless facility collocation agreement with the city. The standard collocation agreement may require payment of the following: 1. Up to $150 per year for rent to collocate on the city structure. 2. $25 per year for maintenance associated with the collocation; 3. A monthly fee for electrical service as follows: a. $73 per radio node less than or equal to 100 maximum watts; b. $182 per radio node over 100 maximum watts; or c. The actual costs of electricity, if the actual cost exceed the foregoing. The standard collocation agreement shall be in addition to, and not in lieu of, the required small wireless facility permit, provided, however, that the applicant shall not be additionally required to obtain a license or franchise in order to collocate. Issuance of a small wireless facility permit does not supersede, alter or affect any then-existing agreement between the city and applicant. Section 10. Section 8-2-8 of the Albertville City Code is hereby amended to add Section 8-28M as follows: L. 1. 2. Action on Small Wireless Facility Permit Applications. Deadline for Action. The city shall approve or deny a small wireless facility permit application within 90 days after filing of such application. The small wireless facility permit, and any associated building permit application, shall be deemed approved if the city fails to approve or deny the application within the review periods established in this section. Consolidated Applications. An applicant may file a consolidated small wireless facility permit application addressing the proposed collocation of up to 15 small wireless facilities, or a greater number if agreed to by a local government unit, provided that all small wireless facilities in the application: a. are located within a two-mile radius; b. consist of substantially similar equipment; and c. are to be placed on similar types of wireless support structures. In rendering a decision on a consolidated permit application, the city may approve some small wireless facilities and deny others, but may not use denial of one or more permits as a basis to deny all small wireless facilities in the application. 3. Tolling of Deadline. The 90-day deadline for action on a small wireless facility permit application may be tolled if: a. The city receives applications from one or more applicants seeking approval of permits for more than 30 small wireless facilities within a seven-day period. In such case, the city may extend the deadline for all 11 EXHIBIT A
City of Albertville Ordinance No. 2017- Meeting of, 2017 Page 6 b. c. such applications by 30 days by informing the affected applicants in writing of such extension. The applicant fails to submit all required documents or information and the city provides written notice of incompleteness to the applicant within 30 days of receipt the application. Upon submission of additional documents or information, the city shall have ten days to notify the applicant in writing of any still-missing information. The city and a small wireless facility applicant agree in writing to toll the review period. Section 11. Section 8-2-14 of the Albertville City Code is hereby amended to add Section 8-214A.2 as follows: 2. Undergrounding. Unless otherwise agreed in a franchise or other agreement between the applicable right-of-way user and the City, all data and power wires and leads to Wireless Facilities and Wireless Support Structures in the right-of-way must be located and maintained underground. Section 12. This Ordinance shall take effect upon its passage and publication. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE ON THE DAY OF 2017. Jillian Hendrickson, Mayor ATTEST: Kimberly A. Hodena, City Clerk 12 EXHIBIT A
CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA ORDINANCE NO. 2017- AN ORDINANCE AMENDING THE ALBERTVILLE ZONING ORDINANCE RELATED TO SMALL CELL WIRELESS FACILITIES THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, MINNESOTA ORDAINS: SECTION 1. Code Amended, Section 2500 of the Albertville Zoning Ordinance is hereby amended to include the following: 2500.7: SMALL CELL WIRELESS FACILITIES IN THE PUBLIC RIGHT-OF- WAY. A. Purpose. The purpose of this Section is to establish zoning regulations related to the siting of small cell wireless facilities in the public right-of-way as defined and regulated by City Zoning Ordinance Chapter 200. Terms used herein are defined in Chapter 200. B. Conditional Use Permit Required. Small cell wireless support structures and/or antennae shall require a conditional use permit when located adjacent to or within the R-1A through R-MH Districts or any PUD District with an underlying designation of R-1A through R-MH. C. Conditional Use Standards. No conditional use permit shall be granted unless it meets the following standards: 1. No new wireless support structure shall be greater than 50 feet in height. 2. No new wireless support structure shall be closer than 5 feet to a curb, driveway, or pedestrian way. 3. No new wireless support structure shall be more than 5 feet from the side lot line extended to the street. 4. To the extent possible, all antenna and equipment shall be shrouded and/or camouflaged. 5. New wireless support structures shall be constructed from earth-tone fiberglass. 6. All facilities shall use colors to minimize the visual impact when viewed from the public right-of-way and nearby properties, except in instances where the color is dictated by the federal or state authorities. 13 EXHIBIT B
City of Albertville Ordinance No. 2017- Meeting of, 2017 Page 2 7. Small cell wireless facilities shall be served by underground power and communication lines. The structure shall not be served by any above-ground power or communication lines. 8. Equipment enclosures shall be screened from view with landscaping materials. 9. If the proposed facility results in significantly increased sound levels, sound buffers may be required, including but not limited to baffling, barriers, enclosures, walls, and plantings. 10. Small cell facilities shall not be illuminated by artificial means and shall not display lights. 11. The design of utility poles shall be similar in appearance to other poles located in the right-of-way. D. All small cell wireless facilities not within a public right of way shall adhere to all other requirements in this Chapter. This amendment shall be in full force and effective immediately following its passage and publication. Adopted by the Albertville City Council this day of 2017. ATTEST: Jillian Hendrickson, Mayor Kimberly A. Hodena, City Clerk 14 EXHIBIT B