ROCKLEDGE CITY COUNCIL REGULAR MEETING MINUTES Wednesday, April 5, 2017 6:00 p.m. 1. CALL TO ORDER / ROLL CALL The Rockledge City Council met in regular session on April 5, 2017, at 6:00 p.m. in the Council Chamber at Rockledge City Hall, 1600 Huntington Lane, Rockledge, Florida. PRESENT: Thomas J. Price Mayor Dr. Joe Lee Smith Councilmember, Seat #1 Dr. R. Shaun Ferguson Councilmember, Seat #2 T. Patrick O Neill Councilmember, Seat #3 Frank T. Forester Councilmember, Seat #4 Duane A. Daski Councilmember, Seat #5 Ted J. Hartselle Councilmember, Seat #6 Joseph E. Miniclier City Attorney Dr. Brenda Fettrow Lisa C. Nicholas City Manager Public Relations Officer & City Clerk STAFF PRESENT: Matthew Trine Finance Director Dennis Clements Building Official Alexandra Bernard Planning Coordinator Stephen H. Wilson Community Advocate Timothy Matson Fire Chief Joseph P. LaSata Chief of Police C. Kenneth Poole Public Works Director Alan M. LaDuke Wastewater Treatment & Water Reclamation Director James Elmore Wastewater Treatment and Water Reclamation Director Select With a quorum present, the meeting was called to order by Chairman Thomas J. Price. 2. INVOCATION At the invitation of Councilman Ferguson, the invocation was given by Bishop Clarence Ferguson, Founder, Faith Temple Christian Center, and father of Councilman Ferguson. 3. SALUTE TO THE FLAG A salute was given to the flag and the pledge of allegiance was repeated in unison. 4. APPROVAL OF MINUTES Regular Meeting on March 15, 2017
ROCKLEDGE CITY COUNCIL Page 2 of 7 Councilman O Neill moved to approve the minutes of the regular meeting on March 15, 2017; seconded by Councilman Forester. The motion carried unanimously (7). 5. PRESENTATIONS A. Mayor Price 1. Awards for First Quarter 2017 a) Employee of the Quarter David Turnage, Paint & Body Technician, Public Works Department Mayor Price recognized David Turnage, Paint & Body Technician, Public Works Department, as the recipient of the Employee of the Quarter Award for the First Quarter of 2017. Mr. Turnage was presented with a gift certificate and a framed Certificate of Commendation, and was congratulated by the Mayor and Council. b) Beautification Commercial: Parkside Professional Center, 389 Commerce Parkway Parkside Professional Center, 389 Commerce Parkway, was selected by The Rockledge Environmental Enhancement Board to receive the Excellence in Commercial Beautification Award for the First Quarter of 2017. The business owner was unable to attend; a Certificate of Commendation will be mailed. Residential: Byron & Mildred Williams, 984 Pelican Lane Mayor Price recognized Byron & Mildred Williams, whose home at 984 Pelican Lane was selected by The Rockledge Environmental Enhancement Board to receive the Excellence in Residential Beautification Award for the First Quarter of 2017, and presented them with a framed certificate of award, along with the congratulations of the Council. c) Business of the Quarter B. Chief of Police LaSata Jimmie s Restaurant, 1279 Admiralty Boulevard Jimmie s Restaurant, 1279 Admiralty Boulevard, was selected by the Rockledge Business Development Committee to receive the Business of the Quarter Award for the First Quarter of 2017. The business owner was unable to attend; a Certificate of Commendation will be mailed. 1. Special Recognition Lt. Donna Seyferth Sgt. Christopher Crawford
ROCKLEDGE CITY COUNCIL Page 3 of 7 Chief of Police LaSata recognized Lt. Donna Seyferth and Sgt. Christopher Crawford, recent graduates of the Southern Police Institute in Lakeland, Florida, and the National FBI Academy in Quantico, Virginia, respectively. Lt. Seyferth and Sgt. Crawford thanked the Mayor, Council and Police Chief for the opportunity and reported on highlights of their particular experiences. 6. FINANCIAL / BUDGET REPORT None 7. PUBLIC HEARINGS / ORDINANCES / RESOLUTIONS None 8. REPORTS FROM BOARDS AND COMMITTEES A. The Rockledge Environmental Enhancement (T.R.E.E.) Board, Minutes of Meeting on March 9, 2017 Councilman O Neill moved to be in receipt of the minutes of the following meetings: The Rockledge Environmental Enhancement (T.R.E.E.) Board on March 9, 2017 Citizens Recreation Advisory Board on March 16, 2017 Community Redevelopment Agency Board of Commissioners on March 22, 2017 and to consider independently any recommendations contained therein; seconded by Councilman Daski. The motion passed unanimously (7). B. Citizens Recreation Advisory Board, Minutes of Meeting on March 16, 2017 (See Item 8A) C. Community Redevelopment Agency Board of Commissioners, Minutes of Meeting on March 22, 2017 (See Item 8A) 1. Recommendation: Sale of Property, 889 Barton Boulevard...Community Redevelopment Agency Board recommends Council approval of the contract for the sale of the property at 889 Barton Boulevard... City Manager Fettrow informed Council that, after negotiations, MEB Law Firm has expressed interest in purchasing the property at 889 Barton Boulevard (former Community Garden) for $10,000.00. The City will have access to the property for parking for special events for a minimum of six years. Councilman Smith moved to approve the contract for the sale of the property at 889 Barton Boulevard to MEB Law Firm; seconded by Councilman Daski. The motion passed by unanimous vote (7). 9. UNFINISHED BUSINESS None
ROCKLEDGE CITY COUNCIL Page 4 of 7 10. CONSENT BUSINESS Councilman Daski moved for approval of these consent business items: A. Approval: Bargaining Unit Agreement for 2016 2019, Local #678 of the Laborers International Union of North America (L.I.U.N.A.) B. Approval: Declaration of Surplus Property; Approval to Sell Items on ebay (Public Works Department) C. Approval: Travel to Florida Bar, City, County and Local Government Law Section, 40 th Annual Local Government Law in Florida, May 12 & 13, Orlando (City Attorney) The motion was seconded by Councilman Forester and passed without objection (7). 11. NEW BUSINESS A. Action Item: Bid Award, Virginia Park Subdivision, Stormwater and Sidewalk Improvements, Carolina & Kentucky Avenues (Public Works Department) City Manager Fettrow explained that sealed bids were accepted for a stormwater and sidewalk improvement project on Carolina and Kentucky Avenues in the Virginia Park subdivision. The Public Works Director has recommended approving the low bid submitted by ABC Landclearing & Development in the amount of $504,559.00. Although this project was budgeted at $450,000.00 in the Stormwater Capital Budget, said Budget has two additional projects that will come in under budget by up to $63,416.55, which can be utilized as needed for this project. Councilman Smith moved to approve the low bid of ABC Landclearing & Development in the amount of $504,559.00 and to also approve funding in an amount up to $63,416.55 to be taken from two other projects that are anticipated to come in under budget to be utilized for this project as needed; seconded by Councilman Hartselle. The motion passed unanimously (7). B. Action Item: Approval of Draft Strategic Plan for 2017 through 2022 (City Manager) City Manager Fettrow informed Council that, per the terms of her employment contract, she has met individually with all seven members of Council to gain input and insight into a strategic plan. After also meeting with each Department Head, a proposed strategic plan has been drafted for consideration. The draft has been reviewed by the Council Finance & Budget Committee. Councilman Smith moved to accept the Strategic Plan for the City of Rockledge for the period 2017 through 2022; seconded by Councilman Daski. The motion passed without objection (7).
ROCKLEDGE CITY COUNCIL Page 5 of 7 C. Action Item: Approval of Continuing Services Agreements (Public Works Department) City Manager Fettrow explained to Council that, in an effort to more efficiently manage a variety of continuing services agreements with a number of different companies, the City is attempting to align the renewal dates of these agreements. The five continuing services contractors include Brewer Paving & Development, LLC; Atlantic Development of Cocoa, Inc.; Goodson Paving, Inc.; Gunnstruction, Inc.; and Maxwell Contracting, Inc. If approved, the term for all of these agreements will be March 1, 2017, through March 1, 2019, unless terminated sooner by either party. Councilman Smith moved to approve the five continuing services agreements; seconded by Councilman Hartselle. The motion passed by unanimous vote (7). D. Action Item: Approval of Final Plat, Bayside Cottages, East of Fiske Boulevard and North of Heritage Acres Boulevard (D. R. Horton) Planning Coordinator Bernard informed Council that Bayside Cottages is a singlefamily subdivision with 37 lots just east of Fiske Boulevard and north of Heritage Acres Boulevard. All of the Land Development Regulation requirements for platting have been met, and City Council approved the recommendation of the Planning Commission to approve the Preliminary Plat at its meeting on August 17, 2016. Because the roadways are 40 feet wide, they will be private roadways. Councilman Daski moved to approve the Final Plat for Bayside Cottages; seconded by Councilman O Neill. The motion passed unanimously (7). 12. PETITIONS, REMONSTRANCES, AND COMMUNICATIONS Pat Hartselle, 1776 Jack Oates Boulevard, referenced a proposed ordinance concerning the Pension Plans and petitioned Council to add a provision that would allow for a one-time change during an employee s five-year DROP period from the ICMA fund to the Net Results fund. City Attorney Miniclier stated that there would need to be discussion with the Union and that he would look into the matter and provide information. 13. REPORTS A. City Manager Reports City Manager Fettrow reported that: o Wastewater Treatment and Water Reclamation Director Alan LaDuke will be retiring at the end of April; there will be a reception at City Hall on Wednesday, April 19, prior to the Council meeting. Assistant Wastewater Treatment and Water Reclamation Director Jim Elmore has been promoted to the Director position. o Port Commissioner Wayne Justice has extended an invitation to Council to tour Port Canaveral; staff will work to coordinate the event. o There have been a number of requests for special events, and the current policy needs to be streamlined. If Council concurs, work will be done
ROCKLEDGE CITY COUNCIL Page 6 of 7 through the Administrative, Personnel and Community Relations Committee to achieve this goal. Council concurs. o With assistance from a grant from Keep Brevard Beautiful, the first rest station was recently installed at the Don Griffin Recreational Trail. o Rockledge High School has requested a Letter of Partnership from the City to include as part of its proposal for a five-year Magnet Grant. Councilman O Neill moved to authorize the City Manager to draft a letter of support for the five-year Magnet Grant for Rockledge High School; seconded by Councilman Hartselle. The motion passed without objection (7). o The proposed Budget Calendar that was reviewed by the Finance & Budget Committee will be brought before Council on April 19. o Rockledge Kiwanis sent a letter thanking the City for its sponsorship of the organization s recent golf tournament. o In her absence, Chief LaSata will be the Acting City Manager until April 11. B. Reports from the Dais Councilman Hartselle thanked the City for its sponsorship of the Rockledge Kiwanis recent golf tournament and noted that the St. Mary s Community Fair will take place from April 19 through April 23. Councilman Daski reported that he participated in Trash Bash on April 1 and also enjoyed the recent YMCA Prayer Breakfast. Councilman O Neill: o Referenced two handouts that contain notes from his visit to Tallahassee with the Space Coast League of Cities and the Florida League of Cities. Twelve members of the advocacy team met with the entire legislative delegation and discussed a variety of issues that are noted in the handout. o Reported that the County Commission will be holding a workshop on Community Redevelopment Agencies on April 13. o Requested that Council consider budgeting funds for defibrillators at City Hall, Public Works and Wastewater; they are approximately $1,000.00 each. o Noted that, as Chair of the Space Coast League of Cities Intergovernmental Affairs Committee, he has been charged with seeking Council input on developing two lists for 2018 legislative priorities one that is specific to the City of Rockledge, and one that all Brevard County municipalities can endorse. The priorities will need to be voted on in August 2017. o Indicated that he enjoyed this year s Trash Bash.
ROCKLEDGE CITY COUNCIL Page 7 of 7 14. ADJOURN There being no further business to come before the Council, Chairman Price declared the meeting to be adjourned at 7:00 p.m. Council Chairman ATTEST: City Clerk