PLEDGE OF ALLEGIANCE Those in attendance joined the Board in reciting the Pledge of Allegiance.

MINUTES - Traverse City Area Public Schools Meeting of the Board of Education - Monday, February 12, 2018 @ 6:00 PM Tompkins Boardman Administration Center, Conference Room C 2 nd Floor 412 Webster Street, Traverse City, MI 49686 Proposed Minutes scheduled to be approved at the board s next meeting on February 26, 2018. A Business Meeting of the Board of Education of the Traverse City Area Public Schools, Counties of Grand Traverse, Leelanau and Benzie, Michigan, was held at the Tompkins Boardman Administration Center, 412 Webster Street, Traverse City, Michigan, on Monday, February 12, 2018. Board President Falconer called the meeting to order at 6:00 p.m. BOARD MEMBERS PRESENT: BOARD MEMBERS ABSENT: ADMINISTRATORS PRESENT: Clark, Ellery, Falconer, Geht, Hardy, Kelly, Klegman Berck (arrived at 7:20pm), Guitar, McCall, Soma, Thomas-Hill PLEDGE OF ALLEGIANCE Those in attendance joined the Board in reciting the Pledge of Allegiance. REVIEW/APPROVAL OF AGENDA The Board reviewed the agenda and Board President Falconer amended the agenda to reflect the addition of a Discussion/Motion item (Item M) to include a motion to adopt the resolution for Settlement Terms for Thirlby Field Mediation. MOVED BY ELLERY AND SUPPORTED BY KELLY to approve the agenda as amended. The following vote was held: RECOGNITION National Board Certification Jane Porath (Traverse City East Middle School) Caitlin Thomas (Traverse Heights Elementary School) PUBLIC COMMENT (Agenda Items Only) President Falconer invited comments from the public were provided. BOARD COMMITTEE REPORTS / DISCUSSION Board members provided a brief summary of meetings held and discussed miscellaneous topics. Board Communications Committee (January 9 and February 6) Report Out by Kelly Board Curriculum Committee (January 18) Report Out by Ellery Board Finance & Operations Committee (February 7) Report Out by Hardy Board HR/Policy Committee (February 8) Report Out by Falconer Coffee Conversations @ Horizon Books 6:00pm 7:00pm: January 25, 2018 Topic: Bond Election Report Out by Clark February 22, 2018 Topic: Bond Election Attending: Hardy

SUPERINTENDENT S REPORT Legislative Update: Governor released budget Promising focus on the large increase in the foundation. If that along with some change in the limitations on shared time programming come together, we would be in really good shape. Met with Representative Larry Inman today and he will be going back to Lansing to advocate for this. Superintendent Soma, Associate Superintendent McCall and Associate Superintendent Thomas-Hill will be traveling to Lansing this week for a prearranged meeting with legislators to advocate for funding along with other issues. CHS Solar Panel Project Superintendent Soma introduced Traverse City Central High School Principal Jessie Houghton and students Martin Chown and Elliott Smith. He acknowledged their perseverance to see their vision start to take shape. Ms. Houghton pointed out the amount of effort that Martin and Elliott have put into making this project come to light and thanked the adults in the community that have been willing to mentor them. The presentation can be viewed on the TCAPS website. District Highlights: Superintendent Soma acknowledged a recent $1,000 donation from the Friends of TCAPS foundation. (www.friendsoftcaps.org) TC Central High Students Perform Singing Valentines February 13th and 14th On Tuesday, February 13, 2018, and Wednesday, February 14, 2018, the Traverse City Central High School (CHS) Choral-Aires will be delivering memorable moments with sweet song as they perform singing valentines. The elite 20-voice a cappella co-ed ensemble, the CHS Choral-Aires, travel to any location in TC area within 15 minutes of downtown. To make a reservation, call (231) 313-3745, or email carey@maxsservice.com. TCAPS received the Certificate of Excellence for Financial Reporting for its comprehensive financial report for the 13 th year in a row. Two West Senior High School Titan VEX Robotics Teams Qualify for State Championship February 25th Traverse City West Senior High School (WSH) Titan Robotics team 3767X and Team 3767A have qualified for the Michigan VEX Robotics State High School Championship at Michigan State University on February 25, 2018. The teams competed at the Michigan West Regional High School VEX Robotics Championship at Grandville High School. The event brought together thirty-eight high school teams, which had previously qualified at a West Michigan designated VEX event, to compete to earn a spot at the state championship. WSH Titan Team 3767X were the winners of the Design Award. This prestigious award recognizes the team that does the best job of utilizing and presenting a professional and organized approach to the engineering and design process. Judges review each team s engineering design notebook, hear a team presentation, and watch a robot demonstration. WSH Titan Team 3767A won 1st place in the Skills Challenge by scoring the highest points during driver and programming skills runs. Their skills score is currently ranked 4th in Michigan and 58th (out of 3121 total teams) in the World Skills Rankings. Both achievements qualified the Titan teams for the state championship next month. Traverse City High School Receives Donation to Provide All Students Free Breakfast and Lunch An anonymous donor has provided $3,000 to Traverse City High School to allow the school to provide free breakfast and lunch to all of its students. Serving no cost meals to students removes the stigma of not having food to eat and allows students to have the nutrition they need for their minds to be fueled and ready to learn. The effort is part of the school s intense student support network, which works to remove barriers to learning by connecting students with the services and supports they need to be successful. Sports Highlight of the week: Traverse City West vs. Traverse City Central Girls Basketball on February 16, 2018. Superintendent Soma discussed visiting the buildings in TCAPS this week with CEO of TraverseCONNECT Doug Luciani and Representative Larry Inman: Traverse City Central High School and West Senior High PE programs, Traverse City West Senior High Auditorium, STEM/Robotics classrooms, Sabin Data Center, Central Grade School and Josh Veith s Civics Class at Traverse City High School. Superintendent Soma expressed his concern with the opioid crisis epidemic. East Middle School Digital Media Students Create Mini Documentary About Opioid Crisis On Saturday, February 10, 2018, a 10 minute documentary about the opioid crisis, which was created by students in East Middle School s digital media class, was shown between periods at the Grizzel Game Hockey

Awareness Fundraiser. The event was a charity hockey game in honor of Alex Grizzel who passed away on October 14, 2017. All proceeds will benefit the Addiction Treatment Center. DISCUSSION/MOTION Approval of Amendment I to 2017/2018 General Fund Budget and Amendment I to 2017/2018 School Service Funds Budget The Board discussed and considered approval of Amendment I to the 2017/2018 General Fund Budget and Amendment I to the 2017/2018 School Service Funds Budget (Food Services and Community Services). MOVED BY HARDY, SUPPORTED BY KELLY that the Board of Education approve the Amendment I to 2017/2018 General Fund Budget and Amendment I to 2017/2018 School Service Funds Budget President Falconer solicited further discussion. The following was provided: Associate Superintendent Thomas-Hill pointed out that there was one change from what was reported out in January. Substantially the amount of change came from the federal and state taxes as it relates to the 3% refund, about $225,000. Other high level changes were asset sales revenue, text book expenditures, staffing increases at Blair and Traverse Heights. The only change in the Food Service Budget Amendment was to recognize the food service equipment that is being purchased at Eastern Elementary. Board Member Geht indicated that he is not in support of the Amendment because he feels the budget previously submitted was too optimistic and now with the additional expenditures he feels it is not a balanced budget. President Falconer invited comments from the public were provided. The following Roll Call vote was taken: YES: Ellery, Falconer, Hardy, Kelly, Klegman Clark, Geht CONSENT The purpose of the Consent Calendar is to expedite business by grouping items together to be dealt with by one board member motion without discussion. Any member of the board may ask that any item on the consent calendar be removed and placed elsewhere on the agenda for full discussion. Such requests will be automatically respected. Board of Education Standards of Practice The Board was asked to approve the Board of Education Standards of Practice 2018. Personnel Recommendations The Board was asked to approve the following personnel recommendations: NEW HIRES (Approval): Name Assignment Effective Date Erin Slater Special Education January 29, 2018 East Middle School RETIREMENT (Acknowledgement): Name Assignment Effective Date Ann Chouinard TAG Teacher August 1, 2018 Central Grade School Lori Dakoske Business Education Teacher July 1, 2018 West Senior High School Pamela Forton Mathematics Teacher July 1, 2018 Central High School

Margaret Pierson General Music Education Teacher July 1, 2018 Eastern Elementary School and TC Christian Margo Sirrine English Teacher July 1, 2018 West Middle School RESIGNATION (Acknowledgement): Name Assignment Effective Date Shea Williams Mathematics Interventionist January 12, 2018 Boardman Administration Center Approval of Bids, Purchases, Services The Board was asked to approve the following: Operations: Maintenance/Facilities/Food Service/Transportation Eastern Elementary FF&E (classroom, cafeteria, etc.) o Purchase from National Purchasing Contracts $832,288.34 Includes a 10% contingency; funded from the bond allocations for Critical Capital Needs Eastern Elementary FF&E (office furniture) o Award to Interphase Interiors $76,955.20 Includes a 10% contingency; funded from the bond allocations for Critical Capital Needs Eastern Elementary Playground Equipment and Installation o Purchase from US Communities Purchasing Cooperative through Game Time $162,540.00 Includes a 5% contingency; funded from the bond allocations for Critical Capital Needs Bus Purchase (10 Conventional) o Award to Hoekstra Inc. $969,510.00; funded from the bond funds Technology CAD Workstations o Award to Sehi Computer Products $92,463.00 includes a 2% contingency; funded from the capital funds allocated to technology Approval of Field Trip The Board was asked to approve the following field trip: TC West and TC Central High School Sign Language Trip to Toronto, Ontario, Canada May 10 May 12, 2018. Approval of Minutes The Board was asked to approve the minutes from their meeting held January 22, 2018. MOVED BY ELLERY, SUPPORTED BY KELLY to approve the Consent Calendar as presented and without discussion. The following vote was taken:

DISCUSSION Superintendent Evaluation Timeline The Board discussed a timeline for Superintendent Soma s evaluation and contract renewal. President Falconer explained that Superintendent Soma s contract was supposed to be discussed at the Board Retreat last December, but it was delayed in light of the ongoing investigation. Superintendent Soma s contract is set to expire June 2018. Out of respect for Superintendent Soma and with the deadline approaching it is in the best interest of the district that we set a timeline for the evaluation and contract renewal. President Falconer proposed that both the evaluation and the status of contract discussion should take place at the March 12, 2018 Board Meeting. BOARD MEMBER STATEMENT Member Klegman read a statement of her support of the findings in the Investigative Report, moving the district forward and of Superintendent Soma and the TCAPS Executive Team. PUBLIC COMMENT President Falconer solicited Public Comment. The following was volunteered: Ken Petterson TCAA Attorney, Traverse City response to Board Member Klegman statement Francis Cullen Investigative Report conclusions CLOSED SESSION Thirlby Mediation The Board went into Closed Session for the purpose of Receiving Written Privileged Attorney Client Communication as allowed by the Open Meetings Act, P.A. 267 of 1976, Section 8(h). MOVED BY KELLY, SUPPORTED BY CLARK to go into Closed Session for the purpose of Receiving Privileged Attorney Client Communication as allowed by the Open Meetings Act, P.A. 267 of 1976, Section 8(h). The following Roll Call vote was taken: Geht The Board went into Closed Session at 7:40 p.m. and returned to Open Session at 7:53 p.m. DISCUSSION/MOTION Adoption of Board Resolution for Settlement Terms for Thirlby Field Mediation The Board discussed and considered adoption of Board Resolution for Settlement Terms for Thirlby Field Mediation. MOVED BY KELLY, SUPPORTED BY GEHT that the Board of Education agrees: 1.) To all terms set forth in Exhibit 1, and to the cash payment and payment terms offered by Foresite as described in Paragraph D of Resolution. 2.) The Board authorizes Superintendent Soma or his designee to sign settlement documents on behalf of the TCAPS, containing the material terms outlined in the Resolution. President Falconer solicited further discussion was provided. President Falconer invited comments from the public were provided. The following vote was taken:

ADJOURNMENT MOVED BY KLEGMAN SUPPORTED BY ELLERY to adjourn the meeting at 7:55 p.m. The following vote was held: Respectfully submitted, Stacey Hozak Board Recording Secretary Next Board Meeting February 26, 2018 6:00 p.m.) Tompkins Boardman Administration Center 412 Webster Street Traverse City, MI