THREE RIVERS PARK DISTRICT REGULAR BOARD MEETING June 18, 2015 Commissioners Present: John Gunyou, Chair; Steven E. Antolak, Jennifer DeJournett, Daniel Freeman, John Gibbs, Gene Kay and Penny Steele Staff Present: Boe Carlson, Superintendent; J. Barten, J. Bowe, J. Brauchle, K. Grissman, J. McDowell, T. McDowell, J. McGrew-King, F. Seymour, J. Vlaming, D. Vosler and L. Ziegler Others Present: Margaret Vesel, Legislative Consultant, Larkin Hoffman 1. OPENING BUSINESS A. Call to Order Board Chair John Gunyou called the meeting to order at the Administrative Center, Board Room, 3000 Xenium Lane North, Plymouth, MN at 5:03 p.m. B. Pledge of Allegiance C. Roll Call 2. APPROVAL OF AGENDA MOTION by Antolak, seconded by Freeman, TO APPROVE THE AGENDA OF THE JUNE 18, 2015, REGULAR BOARD MEETING. 3. SPECIAL BUSINESS (None) 4. COMMUNICATIONS A. Special Matters: (1) Acknowledgement of Donations (2) 2015 Distinguished Volunteer Service Award Tom LeMay (3) Resolution of Appreciation to John Barten, Director of Natural Resources Management Upon His Retirement MOTION by Gibbs, seconded by Kay, TO ADOPT RESOLUTION NO. 15-12; A RESOLUTION OF APPRECIATION TO JOHN BARTEN, FOR HIS SERVICE OF OVER 26 YEARS FOR THE PARK DISTRICT, AS WATER RESOURCES MANAGER AND THEN AS DIRECTOR OF NATURAL RESOURCES MANAGEMENT (NRM). Antolak Aye Freeman Aye Steele Aye DeJournett Aye Gibbs Aye Gunyou, Chair Aye Kay Aye RESOLUTION ADOPTED
Regular Board Meeting - 2 - June 18, 2015 B. Superintendent s Report Superintendent Carlson reported on the following item(s): June 14, 2015, StarTribune newspaper article regarding Nine Mile Creek Regional Trail. First Sochacki Park Policy Meeting held on Tuesday, June 16 th, 2015, at Golden Valley Community Center. Sochacki Park Partnership Kick-Off event to be held on Thursday, June 25 th, 2015, at Sochacki Park; in partnership with the cities of Golden Valley and Robbinsdale. C. Citizens Wishing to Address the Board (None) 5. CONSENT ITEMS MOTION by Steele, seconded by Freeman, TO APPROVE CONSENT ITEMS AS FOLLOWS: A. Dakota Rail Regional Trail Parking in St. Bonifacius MOTION TO AUTHORIZE THE SUPERINTENDENT TO PREPARE AND NEGOTIATE A COST SHARING AGREEMENT WITH THE CITY OF ST. BONIFACIUS FOR DAKOTA RAIL REGIONAL TRAIL PARKING AT CITY HALL. B. 2014 Comprehensive Annual Financial Report & Auditor Presentation MOTION TO ADOPT THE 2014 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND THE AUDITOR S SPECIAL PURPOSE REPORTS; AND AUTHORIZE THE CHIEF FINANCIAL OFFICER TO FILE THE REPORTS WITH THE STATE OF MINNESOTA, THE REQUIRED BOND DISCLOSURE ORGANIZATIONS AND ALL OTHER INTERESTED PARTIES. C. Hyland Hills 2015-16 Operating Budget and Update MOTION TO ADOPT THE 2015-2016 OPERATING BUDGET FOR HYLAND HILLS SKI AREA. D. Downhill Snow Groomer Purchase MOTION TO: 1) AUTHORIZE THE SUPERINTENDENT TO PURCHASE ONE (1) PISTEN BULLY 400 TRACK TYPE SNOW GROOMER FROM KASSBOHRER ALL TERRAIN VEHICLES, INC. OF SHAKOPEE, MN IN THE AMOUNT OF $264,375; 2) DECLARE AS SURPLUS ONE 2008 PISTEN BULLY 400 GROOMER (EQUIP. #2856) TO BE INCLUDED AS TRADE TOWARDS THE PURCHASE; AND 3) AUTHORIZE AN INTER-FUND LOAN FROM THE LAND ACQUISITION, DEVELOPMENT AND BETTERMENT (LADB) FUND TO HYLAND HILLS IN THE AMOUNT OF $264,375, REPAYABLE IN SIX ANNUAL INSTALLMENTS INCLUDING INTEREST, FOR THE PURCHASE OF THE GROOMER.
Regular Board Meeting - 3 - June 18, 2015 E. Baker/Carver Regional Trail Master Plan Final Approval MOTION TO ADOPT THE BAKER/CARVER REGIONAL TRAIL MASTER PLAN. F. MnDOT Limited Use Permit Resolution Twin Lakes Regional Trail MOTION TO ADOPT RESOLUTION NO. 15-13 AUTHORIZING THREE RIVERS PARK DISTRICT TO EXECUTE A LIMITED USE PERMIT WITH THE STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION FOR A PEDESTRIAN/BIKEWAY TRAIL WITHIN THE RIGHT-OF-WAY OF TRUNK HIGHWAY 100. G. Minutes of the May 21, 2015, Regular Board Meeting MOTION TO APPROVE THE MINUTES OF THE MAY 21, 2015, REGULAR BOARD MEETING. H. Approval of Claims for the Period Ended June 11, 2015 MOTION TO APPROVE PAYMENT OF CLAIMS AS RECOMMENDED BY THE SUPERINTENDENT FOR THE PERIOD ENDED JUNE 11, 2015, IN THE AMOUNT OF $7,181,785.54. All ayes, no nays, MOTIONS ADOPTED 6. UNFINISHED BUSINESS A. Rules of the Board - Amendment MOTION by Antolak, seconded by Freeman, TO AMEND RULE OF THE BOARD V. TO READ: (additions are underlined; deletions are strikethrough) V. Standing Committees A. Committee Functions. In general, the committee organization is a convenient way for the Board to give more thought and time to Board matters by delegating some review and investigative functions to standing committees. The committees shall operate as review, advisory and investigative bodies. Committee actions are not binding instructions to the Superintendent or Board unless and until a committee recommendation is expressly ratified or approved by the Board. B. Membership and Chairs. All Board members shall be members of each standing committee. The Board Chair can appoint individual Commissioners, not to exceed a total of five including the Chair, to work on Board authorized committee assignments. The Board Chair shall appoint a chair for each standing committee no later than the second meeting each year following election of the Board Chair provided, however, that a newly elected Board Chair in midyear due to resignation or vacancy shall immediately not appoint new committee chairs. Committees may appoint subgroups to review specific items and provide advice to the full committee.
Regular Board Meeting - 4 - June 18, 2015 Committees shall be as follows: 1. Finance and Administration Committee 2. Intergovernmental and Community Engagement Committee 3. Long-Range Strategic Initiatives Committee 4. Park and Trail Operations Committee 5. Recreation, Education and Natural Resources Committee 6. Partnership Committee C. Finance and Administration Committee. This committee shall consider and make recommendations to the Board with regard to: 1. Operating and Capital Budgets 2. Asset Management Program 3. Enterprise and Internal Service Funds 4. Foundation and Donations 5. HR Issues (health care, labor agreements) 6. Policy Issues D. Intergovernmental and Community Engagement Committee. This committee shall consider and make recommendations to the Board with regard to: 1. State and Federal Legislation 2. Regional and Local Relations 3. Community Outreach 4. Marketing Communications E. Long-Range Strategic Initiatives Committee. This committee shall consider and make recommendations to the Board with regard to: 1. Park and Trail Master Plans 2. Major Facility Development Plans 3. Strategic Business Plans 4. Acquisitions F. Park and Trail Operations Committee. This committee shall consider and make recommendations to the Board with regard to: 1. Park and Trail Operations 2. Golf and Ski Operations 3. Maintenance Services 4. Public Safety G. Recreation, Education and Natural Resources Committee. This committee shall consider and make recommendations to the Board with regard to:
Regular Board Meeting - 5 - June 18, 2015 1. Recreation Programming 2. Natural Resources Management 3. Education Outreach 4. Facility Management H. Partnership Committee. This committee shall consider and make recommendations to the Board with regard to: 1. Development of a Partnership Policy Framework 2. Review of Current Partnerships 3. Creation of New Partnerships H. I. Recommendations to Board. As a matter of general procedure, standing committee recommendations shall be considered at the next regular Board meeting. Items which necessitate immediate action or items best dealt with by the Board alone may be placed on the regular Board meeting agenda. I. J. Committee Order of Business 1. Call to Order 2. Approval of Agenda 3. Approval of Committee Report 4. Business Items 5. Adjournment J. K. Quorum; Votes. Four committee members shall constitute a quorum for the transaction of business. A simple majority of those voting shall be required for the adoption of resolutions and motions. Board Chair John Gunyou announced that Commissioner Steven E. Antolak will serve as Chair of the Partnership Committee and Commissioner Gene Kay will serve as Chair of the Park and Trail Operations Committee. B. Rush Creek Regional Trail: Acceptance of Sundance Woods Easements MOTION by DeJournett, seconded by Antolak, TO ACCEPT DONATION OF A CONSERVATION EASEMENT AND PUBLIC TRAILWAY EASEMENT FROM RUSH CREEK ASSOCIATES, LLC FOR THE RUSH CREEK REGIONAL TRAIL LOCATED IN THE CITY OF DAYTON CONTINGENT ON OBTAINING LOCAL CONSENT. C. Legislative Update No action required; this item was prepared by Superintendent Boe Carlson for information and discussion. Legislative Consultant Margaret Vesel distributed and reviewed with Board Members a memorandum (on file) regarding the 2015 Special Legislative Session and stood for Commissioners questions.
Regular Board Meeting - 6 - June 18, 2015 7. ANNOUNCEMENTS Commissioner DeJournett encouraged Board Members to attend and invite friends to the Three Rivers Park District Foundation s fundraising event, Shakespeare at Silverwood on Saturday, July 11, 2015. 8. ADJOURNMENT MOTION by Steele, seconded by Kay, TO ADJOURN THE REGULAR BOARD MEETING OF JUNE 18, 2015. The meeting was adjourned at 5:39 p.m. John Gunyou, Board Chair Boe R. Carlson, Superintendent