BOARD MEMBERS IN ATTENDANCE: PENNSYLVANIA PHYSICAL THERAPY ASSOCIATION BOARD OF DIRECTORS MEETING JANUARY 10, 2015 MINUTES Lauren Bilkis, Observational Board Member Robin Dole, Chief Delegate Kara Kobal, Westcentral District Director Elizabeth Marine, Northeast District Director Jane Oeffner, Secretary Ann Reppermund, Southwest District Director Penny Samuelson, Southcentral District Director Don Shipe, Northcentral District Director Eddie St. Clair, Northwest District Director Kristin Von Nieda, Vice President Scott Voshell, Southeast District Director Greg Waite, President Jeff Welk, Treasurer GUESTS IN ATTENDANCE: Kim Annibali, Executive Director Colleen Chancler, Acute Care Special Interest Group Co-Chair Carole Galletta, Reimbursement Specialist Paul Welk, Legal Counsel GUESTS PARTICIPATING VIA GO-TO-MEETINGS: J. Kent Culley, Legal Counsel Mary Ann Wharton, Ethics Committee Chair The meeting of the Pennsylvania Physical Therapy Association s Board of Directors was called to order at 9:00 a.m. by the President, Greg Waite. All Board members received prior notice of the meeting and a quorum was present. The meeting was held at the Best Western Premier Hotel and Conference Center in Harrisburg, Pennsylvania. WELCOME AND INTRODUCTIONS All present were requested to introduce themselves and President Waite thanked everyone for their participation at today s meeting.
Page Two. INTRODUCTION OF BUSINESS/ADOPTION OF AGENDA Motion was made (Von Nieda), seconded and unanimously VOTED to adopt the Board of Directors agenda as printed. APPROVAL OF THE MINUTES Motion was made (Von Nieda), seconded and unanimously VOTED to approve the October 30, 2014 Board of Directors Meeting minutes as written. REPORTS/UPDATES President President Waite has been contacted by Pam Reynolds, Chair of the PA PT PAC, who is requesting assistance in the planning of a 2015 PAC fundraising event at the PPTA Annual Conference. Anyone interested should put their name into the Volunteer Pool and also contact Reynolds at reynolds@gannon.edu. Vice Pesident Kristin Von Nieda, Vice President, did not have any additions to her previously submitted Board report. Treasurer Chapter Finances Due to the timing of today s meeting, Jeff Welk, Treasurer, advised that the 2014 end of the year financial reports were not yet finalized. The reports will be distributed upon completion.
Page Three. Advocacy Fund In 2014, donations to the Advocacy Fund totaled $13,830.99 well behind the 2013 number of $34,846.82. These monies continue to be used for legislative issues. The current fund balance is $725.26. Centralized Banking Welk reported that all districts monies have been sent to the Chapter Office in the amount of $133,765.00 (with the 2014 Northeast district, the total is $148,908.00). In order to bring our reserves over the 45% target, $80,000.00 will be taken out of this account and sent to Edward Jones Investments. Arrangements have been made with the PPTA Accountant to do a full audit for 2014. Misc. There is $5,000.00 in the 2015 budget for technology upgrades. Work has already begun on identifying needs in the Chapter Office. (computers, LCD projector and staff training) Kim Annibali, Executive Director, provided the financial report for the 2014 Annual Conference: Income $97,018.65 Expenses $81,783.22 Net Revenue $15,235.43 Conference expenses for 2014 at $81,783.22 were over budget ($80,000.00) but very close to the projection. Unanticipated costs for the foot and ankle course and Educators Workshop were significant. There was a down turn in exhibitors, advertisers and sponsors. The enhanced Exhibit Hall and Student Programs failed to result in additional exhibitors or more engaged students. Additionally, the Lancaster Marriott is a very expensive property with high expenses that reduced our net for the conference. Further discussion on future continuing education offerings will occur at the April Strategic Planning Session.
Page Four. Secretary Jane Oeffner, Secretary, did not have any additions to her previously submitted Board report. Oeffner highlighted the Leadership Training Session with Jennifer Green-Wilson that the Acute Care SIG organized and ran in November. She suggested that all Board members review the presentation so as to be in alignment with the leadership principles that we are sharing with future PPTA leaders. The power point from this session can be found on www.ppta.org under the Practice and Research Committee. Chief Delegate After membership approval on November 1, 2014, Robin Dole, Chief Delegate, sent the PPTA Bylaws to the APTA Parlimentarian and APTA Board of Directors. Final approval has been received from the APTA. The Bylaws will be posted on www.ppta.org and an email blast will be sent to the membership regarding this posting. Member-at-Large Eddie St. Clair, Member-at-Large, did not have any additions to his previously submitted report. Executive Director 2014 Annual Conference Wrap Up Kim Annibali, Executive Director, reviewed the 2014 Annual Conference, which was held at the Lancaster Marriott at Penn Square in Lancaster, Pennsylvania. A total of 381 people were in attendance at the conference. Extensive discussion ensued on the downward trend of vendors, competing online continuing education offerings, and the PPTA annual conference schedule. A Task Force will be developed through the SIG Work Group, under the Practice and Research Committee, to investigate what other states are doing in terms of annual conference continuing education and how vendors are involved (exhibit hall vs. course sponsorship). A member of the Conference and Continuing Education Committee will be on the Task Force. Jane Oeffner and Kristin Von Nieda will be the Board Liaisons to the Task Force. The Task Force will present a report at the April, 2015 Board of Directors Meeting. In addition, the President will make inquiries at the President s Meeting at CSM. 2015 Annual Conference The 2015 Annual Conference will be held October 23-25 at Seven Springs Mountain Resort in Seven Springs, Pennsylvania.
Page Five. Future Board Meetings February 19, 2015 7:00 p.m. 9:00 p.m. Board of Directors Go-To-Meeting March 19, 2015 7:00 p.m. 9:00 p.m. Board of Directors Go-To-Meeting April 16, 2015 7:00 p.m. 9:00 p.m. Board of Directors Go-To-Meeting April 24, 2014 Executive Committee Dinner Meeting 7:00 p.m. 9:00 p.m. Best Western Premier Hotel and Conference Center Harrisburg, PA April 25, 2015 Strategic Planning Session/Board of Directors Meeting 8:00 a.m. 5:00 p.m. Best Western Premier Hotel and Conference Center Harrisburg, PA April 26, 2015 PA Delegate Meeting 9:30 a.m. 4:30 p.m. Best Western Premier Hotel and Conference Center Harrisburg, PA Reimbursement Specialist Carole Galletta, Reimbursement Specialist, reported that 54 people participated on the January 8, 2015 PQRS Webinar. Sandy McCuen was the keynote speaker on the webinar. Galletta thanked the Chapter Office staff for their assistance with the webinar.
Page Six. Legal Counsel Committees Paul Welk, Legal Counsel, reported on the following: -the new two-year legislative session will begin on January 20, 2015 -MPPR under Act 6 of 1990 (Motor Vehicle Responsibility Act) -the PA State Board of Physical Therapy now allows credit for the Clinical Instructor training course one time only Conference and Continuing Education Committee Board Liaison, Kristin Von Nieda, reported that motions would be coming later in the agenda from the Conference and Continuing Education Committee. Public Policy and Advocacy Committee Board Liaison, Greg Waite, did not have any additions to their previously submitted report. Practice and Research Committee Board Liaison, Robin Dole, announced that the one committee vacancy will be discussed later in today s meeting. Discussion ensued on continuing education restrictions. Special Interest Groups Colleen Chancler, Co-Chair of the Acute Care Special Interest Group, reported that the SIG Chairs have been doing monthly GoToMeetings. They had a Leadership Training Session with Jennifer Green-Wilson. The power point from this session can be found on www.ppta.org under the Practice and Research Committee.
Page Seven. OLD BUSINESS Committee Appointments Ethics Committee At President Waite s request, Mary Ann Wharton joined today s meeting via GoToMeeting. Wharton reviewed her training plan for new committee members if appointed to serve a new three-year term as Chair. Discussion ensued on the staggering of terms for the incoming committee members. Wharton was thanked for her participation and for her years of service to the Ethics Committee and PPTA. Executive Session At this time, President Waite, called for an Executive Session of the Board of Directors. Adjournment of the Executive Session President Waite adjourned the Board of Directors Executive Session and resumed the meeting with all present. American Trauma Association Sue Gerhard has agreed to replace Mary Ann Hoffman to serve as the Liaison to the Office of Aging. Both Gerhard and Hoffman will be the PPTA representatives to attend the American Trauma Association s 2015 Annual Conference. Continuing Education Registration Fees Motion was made (Von Nieda), seconded and unanimously VOTED to move that the Board of Directors eliminate the charge of one contact hour to non-members at District meetings. (Effective immediately)
Page Eight. Motion was made (Von Nieda), seconded and unanimously VOTED to move that the Board of Directors establish a set price rate of $35 per contact hour for non-members and $25 per contact hour for members for district and regional educational events. Districts/regions may request altered fee structures for Board of Directors approval on a case-by-case basis. (Effective 6/1/15) Motion was made (Von Nieda), seconded and unanimously VOTED to move that Districts may establish discounted or free rates to members for up to a total of 3 contact hours for a total of 1 course per year. (Effective immediately) Co-pay Legislation At this time, J. Kent Culley, Legal Counsel, joined the meeting via GoToMeeting to discuss the potential re-introduction of copay legislation. The history of Senate Bill 594 and Senate Bill 1432 was reviewed. Legal Counsel will provide further input to the Board of Directors for the February 19, 2015 GoToMeeting. 2016 Innovation Summit The Conference and Continuing Education Committee was charged to explore the feasibility of doing a statewide Innovation Summit in 2016. Committee member, Nate Barr, will provide a report for the February 19, 2015 Board of Directors GoToMeeting.
Page Nine. Task Force on House of Delegate Responsibilities Motion was made (Reppermund), seconded and VOTED (no-welk) to move the PPTA BoD to consider the recommended language changes to the PPTA BOARD OF DIRECTORS POLICY ON APTA HOUSE OF DELEGATES (RESPONSIBILITIES) (1999) which was revised and approved during the April 13, 2013 PPTA Board of Directors Meeting. The revisions are changes in order to further clarify the roles and responsibilities of the Delegates who are elected to the PA Delegation. NEW BUSINESS Installation of Officers Dole. At this time President Waite installed Treasurer, Jeff Welk and Chief Delegate, Robin Districts Fundraisers for the Advocacy Fund Motion was made (Waite), seconded and referred to the Board of Directors to move to remove from the District s responsibilities the requirement to hold fundraisers for the Advocacy Fund for 2015. Conference & Continuing Education Committee Appointment Motion was made (Chancler), seconded and WITHDRAWN to move that a committee appointment for the Conference and Continuing Education Committee be filled by a current or past SIG chair. This should go into effect with the very next vacancy on the CEC.
Page Ten. Development of a Student Special Interest Group President Waite received a letter from Ademola Giwa, a third year student at the University of Scranton, who, with Claire Marine, the current Pennsylvania Core Ambassador, Is interested in creating a PPTA Student Special Interest Group. The PPTA Bylaws specific to the formulation of a Special Interest Group were reviewed. President Waite, Chancler and Lauren Bilski, Observational Board Member, will respond to Giwa. Purchase of the PA SBPT Meeting Transcripts President Waite received a District inquiry regarding the purchase of the PA State Board of Physical Therapy s meeting minutes. It was noted that their transcripts are limited to non- Executive Session discussion and can be purchased from the transcription service for approximately $75.00. President Waite will review a copy that member Jeff Ostrowski has purchased in order to make a decision as to whether we would like to purchase these transcripts. Allegheny County Commissioners Meeting/PPTA Involvement The Allegheny County Commissioners are conducting a meeting regarding UPMC on January 14, 2015. President Waite received an invitation for PPTA to participate at that meeting. All present agreed not to participate, but to send a letter on behalf of the Association. Letters of Appreciation for Service Positions With the changes in the governance structure, President Waite requested Board feedback on how and who we are going to recognize for their service to the Association. Practice and Research Committee Motion was made (Dole), seconded and unanimously VOTED that the Practice and Research Committee be charged to investigate avenues for collaborating with the PA State Board of Physical Therapy regarding the interpretation of requirements for approved contact hours in order to support and address members concerns about the restrictions on continuing education content areas that are currently approved by the PA State Board of Physical Therapy. Such strategies to be employed should include but not be limited to:
Page Eleven. 1. Review of the current requirements and practices for contact hours approval by the PA State Board of Physical Therapy 2. Identify areas that seem ambiguous related to continuing education content that qualifies as relating directly to patient care 3. Develop strategies regarding the interpretation of what courses can qualify for approval to better reflect what the chapter and members feel are supportive of quality patient care 4. Provide guidance for developing objectives that will meet the requirements for assigning contact hours FISCAL IMPACT OF MOTIONS Jeff Welk, Treasurer, reported a fiscal impact of $-0- as a result of today s motions. ANNOUNCEMENTS Liz Marine, Northeast District Director, announced that her district would not be doing a Mini CSM in 2015 due to the timing of the continuing education calendar. Discussion ensued. The Board of Directors granted the Northeast District permission to conduct their Mini CSM in September, 2015 for this year only. President Waite requested that all District Directors provide him with the dates of their 2015 District meetings so that he can plan his visits accordingly. Ann Reppermund, Southwest District Director, announced that their District s PAC fundraising event is a Pittsburgh Pirates vs. Philadelphia Phillies game on June 13, 2015 at 4:-05 p.m.
Page Twelve. President Waite advised that the January 15, 2015 Board of Directors GoToMeeting will be cancelled. The next Board of Directors GoToMeeting will be on February 19, 2015 at 7:00 p.m. Saint Francis University was recognized for obtaining their Pediatric Residency Program. ADJOURNMENT There being no further business to discuss, this meeting of the Pennsylvania Physical Therapy Association s Board of Directors was adjourned at 4:20 p.m. by the President, Greg Waite. Respectfully submitted, Kim L. Annibali Executive Director