BYLAWS OF VIERA SUNTREE LACROSSE CLUB INC ARTICLE I NAME AND PURPOSE 1.1. The name of the organization shall be Viera Suntree Lacrosse Club Inc ("Club"). 1.2. The Viera Suntree Lacrosse Club Inc is organized exclusively to promote the sport of lacrosse for children ages 7 to 19 in Viera, Suntree, Melbourne and Rockledge, FL through instructional clinics, staged tournaments, and participation in recreational and competitive youth leagues. ARTICLE II PROVISIONS REQUIRED FOR TAX-EXEMPT STATUS UNDER SECTION 501(C)(3) OF THE INTERNAL REVENUE CODE 2.1. This Club is organized exclusively for charitable purposes within the meaning of section S0l(c) (3) of the Internal Revenue Code. 2.2. No part of the net earnings of the corporation?hall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the articles of organization. 2.3. Notwithstanding any other provision of these articles, the association shall not carry on any other activities not permitted to be carried on (a) by a association exempt from Federal income tax under section S0l(c) (3) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue law) or (b) by a corporation contributions to which are deductible under section 170(c) (2) of the Internal Revenue Code of 1986 (or corresponding provision of any corresponding provision of any future United States Internal Revenue Law). 2.4. Upon the dissolution of this association, assets shall be distributed for one or more exempt purposes within the meaning of section SOl(c) (3) of the Internal Revenue Code (or corresponding section of any future federal tax Code), or shall be distributed to the Federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed by the Court of Common Pleas of the county in which the principle office of the association is then located, exclusively for such purposes of to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes. Amendment 1 Page 1
ARTICLE Ill 3.1. 3.2. 3.3. MEMBERSHIP Membership shall consist of Voting and Non-Voting members. Voting Members shall be the Board of Directors who will have voting rights during the term of their service. Non-Voting Members shall be all parents and sponsors of lacrosse players, participating in any of the programs of the Club shall be non-voting members, except for General Elections at the Annual Meeting for the purpose of electing Club Board Members. ARTICLE IV ANNUAL MEETING 4.1. The annual meeting shall be held in June of each year. The Board of Directors shall set the time and place. 4.2. Notice of the annual meeting shall be given to all members, by email or publishing on the Club website, not less than two weeks before the meeting. ARTICLE V BOARD OF DIRECTORS 5.1 The Board is responsible for overall policy and direction of the Club, and delegates responsibility for day-to-day operations to the Club Directors and Committees. 5.2 The Board shall have up to six (6) and not fewer than four (4) members. 5.3 The board receives no compensation other than reasonable expenses, as approved by the Board. 5.4 The Board shall meet at least monthly, at an agreed upon time and place. 5.5 Election of new Directors or re-election of current Directors will occur as the first item of business at the Annual Meeting of the corporation. Directors will be elected by a majority vote of all members, voting and non-voting. 5.6 All Board Directors shall serve two (2) year terms, but are eligible for re-election. 5.7 A Board meeting must be attended by quorum of at least fifty percent (50%) of the Board Directors before business can be transacted or motions made or passed. Amendment 1 Page 2
5.8 An official Board meeting requires that each Board Director have written notice, via mail or email, two weeks in advance. 5.9 There shall be four Officers of the Board consisting of a President, Vice President, Secretary and Treasurer. Their duties are as follows: 5.9.1 President 5.9.1.1 The President shall convene regularly scheduled Board meetings, shall preside or arrange for another Director to preside at each Amendment 1 Page 3
meeting in the following order: Vice-President, Secretary and Treasurer. 5.9.1.2 Calls to order business meetings of the Board of Directors and the General Meeting of the General Committee. 5.9.1.3 Serves as official member of all committees. 5.9.1.4 In instances where disciplinary measures appear appropriate or are recommended, the President will convene a special meeting of the Board of Directors. 5.9.1.5 Shall be authorized to arbitrate all matters. 5.9.1.6 In the case of a tie, the President shall cast the deciding vote. 5.9.1.7 The President, Vice-President and Treasurer shall have power to sign all checks and bank withdrawals. 5.9.1.8 The President, or designate from current BOD, is required to attend all scheduled Florida Lacrosse Association meetings. 5.9.2 Vice-President 5.9.2.1 In the absence of the President, shall be acting President. 5.9.2.2 Chairs committees on special subjects as designated by the board. 5.9.2.3 Shall perform other such duties as from time to time may be assigned by the President or the Board of Directors. 5.9.2.4 Leads the marketing and advertising efforts for the club. 5.9.2.5 Adjudicates team or parent protests through impartial fact finding and arbitration. 5.9.2.6 Receives and records player and coach ejections. 5.9.3 Secretary 5.9.3.1 Shall be responsible for keeping records of Board actions, including overseeing the taking of minutes at all board meetings. 5.9.3.2 Will send out all meeting announcements. 5.9.3.3 Will distribute copies of minutes and the agenda to each Board Director. 5.9.3.4 Assure that all Corporate records are maintained. 5.9.4 The Treasurer 5.9.4.1 Shall make a report at each Board meeting. 5.9.4.2 Shall prepare the Clubs annual budget for review and approval by the Board of Directors 5.9.4.3 Shall help develop fundraising plans 5.9.4.4 Shall make all financial information available to Board Directors, members and the public, as required. 5.9.4.5 Receives commitment checks from players. Amendment 1 Page 4
5.9.4.6 Collects and disburses funds as operational necessity dictates. 5.9.4.7 Manages bank accounts as necessary. 5.9.4.8 Keeps records of receipts and expenditures of the Association. 5.9.4.9 Renders statement of financial condition on a monthly basis. 5.9.4.10 Creates annual budget to be approved by the Board of Directors. 5.9.4.11 Maintains a key to the P.O. box, and distributes mail accordingly. 5.9.4.12 Prepares annual tax filings to State and Federal agencies 5.9.4.13 Maintains Club Liability Insurance through US Lacrosse and Bollinger. Keeps insurance certificates on file. 5.9.4.14 Maintains Club web site 5.9.5 Fund Raising Director 5.9.5.1 Develops and implements fundraising plans appropriate to Club budgetary needs, upon Board approval 5.9.5.2 Works with Vice President on publicity for approved fundraising functions. 5.9.5.3 Delivers fundraising status report at each meeting. 5.9.6 Program/Player Representative Director 5.9.6.1 Establishes Boys and Girls Programs for in-season recreational play and off-season clinics. 5.9.6.2 Coordinates player registration and team assignments in compliance with Club, and US Lacrosse guidelines 5.9.6.3 Ensures all players and coaches have signed Club Waivers and maintains waivers on file 5.9.6.4 Develops players and coaches, and coordinates Boys/Girls Program level policies, practices, and games based on the rules and code of conduct specified by the US Lacrosse and the Club. 5.9.6.5 Responsible for the conduct and sportsmanship of his/her coaches, players and players' parents and fans during scheduled games. 5.9.6.6 Must notify the board of any disciplinary problems or injuries that involve the Program Directors group. 5.9.6.7 Responsible for selecting coaching staff with approval by the Board. 5.9.6.8 Responsible for communications with parents as it pertains to schedules, notices, newsletters, etc. 5.9.7 Field and Equipment Director 5.9.7.1 Has charge of all Club equipment and it's off-season care. 5.9.7.2 Responsible, along with the head coaches, to keep track of the maintenance of all equipment, in particular the protective gear when in use. Amendment 1 Page 5
5.9.7.3 Submits all field and equipment needs in writing to the Board for budget approval 5.9.7.4 Responsible for coordinating the activities associated with the setup and operation of the fields for game days and other such events; (ot her than refreshments or concessions). 5.9.7.5 Manages volunteers necessary for duties such as field liners, score keepers, time keepers, etc. 5.10 When a vacancy on the Board exists, nominations for Interim Directors must be submitted by present Board Directors to the Secretary two weeks in advance of a Board meeting. These nominations shall be sent out to current Board Directors with the regular Board meeting announcement. Interim Board Directors will be voted upon at the next Board meeting by the present Board Directors. Interim Board Direct ors serve only to the end of the vacating Board Director's t erm. 5.11 Resignation from the Board must be in writing and received by the Secretary. 5.12 A Board Director may be removed for sufficient cause by a three-fourths vote of the remaining Directors. 5.13 Special meetings of the Board shall be called upon the request of the President or onethird of the Board. Notices of special meetings shall be sent out by the Secretary to each Board Director two weeks in advance. ARTICLE VI COMMITTEES 6.1 Committees may be formed for any specific purpose not contrary to the purpose of the association. All committee members shall be appointed by the committee chairperson and approved by the Board of Directors. ARTICLE VII AMENDMENTS 7.1 These Bylaws may be amended when necessary by a two-thirds majority of the Board of Directors. Proposed amendments must be submitted to the Secretary to be sent out with regular Board announcements. ARTICLE VIII GENERAL POLICIES 8.1 Coaches 8.1.1 All Head Coaches must be at least twenty-one (21) years of age and must be approved by the Board of Directors Amendment 1 Page 6
8.1.2 All Assistant Coaches will be selected by the Head Coach, and must meet with Board approval. 8.1.3 Board of Directors maintains right to remove any Head Coach or Assistant Coach if said coach is not coaching in accordance with Club mission. 8.1.4 Lacrosse Head Coaches must understand and be experienced in coaching under US Lacrosse Youth League rules and regulations. 8.1.5 All Head Coaches shall read and distribute copies of the "Code of Conduct" to their assistants as an aid in the instruction of youth lacrosse. 8.2 All participants, including players and coaches, must be members of good standing with US Lacrosse. The Club may consider as financially feasible to reimburse coaches for the US Lacrosse membership fee, upon completion of US Lacrosse training programs (Level 1 on-line course, Level 1 clinic, etc). 8.3 All Board Directors, head coaches, assistant coaches, and officials must pass a background check as performed by the National Center for Safety Initiatives (NCSI). Costs for the background checks will be paid by the Club. 8.4 Recreational League 8.4.1 The Club will organize a recreation league each year during the months of January through May, with actual start dates to be determined by the Board. 8.4.2 The Club will engage best efforts to have equal representation for both boys and girls programs. 8.4.3 The recreational league will be organized by age level in accordance current US Lacrosse policy. 8.4.4 All practice and game play rules will be in accordance with US Lacrosse Youth rules for the respective age of play, except where participation in other organizations with specific league rules, which shall not vary significantly to US Lacrosse rules and guidelines. 8.4.5 The Board may elect to have recreational teams participate in larger organizations, such as Florida Lacrosse Association (FLA), in order to broaden game opportunities. 8.4.6 The Club shall charge a participation fee for each player in the Recreational League. They Board shall set the participation fee on an annual basis. The fee shall include a club player pinnie, that players will keep, plus the cost of participation in other lacrosse organizations, game play, equipment and other Club expenses. 8.4.7 "ALL PLAY RULE" - In recreational play at all levels of both the boys and girls all players must play a minimum of two (2) quarters or one-half of the game time. If for any reason, a player does not reach the minimum required playing time, Amendment 1 Page 7
then that player shall start the next game, and play a minimum of three (3) quarters or three-fourths of the game time. Any coach that does not have meet the "All Play Rule" two or more times shall be subject to review by the Board of Directors. 8.5 Off-season clinics 8.5.1 The Club may offer clinics and camps during the offseason to help grow and promote the game of lacrosse. 8.5.2 The clinics and camps may be geared towards boys and girls games, and both beginner and advanced levels of play. 8.5.3 The Club may or may not charge any fees for the clinics, except for a current US Lacrosse membership is required to ensure insurance coverage. 8.6 Competitive Teams 8.6.1 The Club may sponsor directly or indirectly off-season competitive teams for participation in tournament play, with Board approval. 8.6.2 Competitive teams must self sustaining and not require financial support from the Clubs general funds. 8.6.3 Competitive teams may use Club equipment and supplies, as required. The Competitive teams must replace any supplies, equipment consumed. Amendment 1 Page 8