MINUTES OF REGULAR MEETING BIBB COUNTY BOARD OF COMMISSIONERS September 21, 2010 The regular monthly meeting of the Bibb County Board of Commissioners was held on Tuesday, September 21, 2010 at 6:00 p.m. in the Commissioners Boardroom at the Bibb County Courthouse. Board Members present: Chairman Samuel F. Hart, Sr., Vice Chairman Joe O. Allen, Commissioner Bert Bivins, III, Commissioner Lonzy Edwards and Commissioner Elmo A. Richardson, Jr. Staff in attendance: Steve Layson, Chief Administrative Officer; Christy Iuliucci, Assistant Finance Director; Grant Faulkner, Assistant Director of I.T.; Ken Sheets, County Engineer; Marilu Cowan, Director of Human Resources & Risk Management; Robbie Belew, Assistant Director, Custodial Services; Shelia Thurmond, Clerk of the Board; Janice Ross, Administrative Assistant BOC; and Amber Jones, Public Affairs Officer. News Media in attendance: Mike Stucka of The Telegraph In the absence of a guest minister, Commissioner Lonzy Edwards rendered the invocation. The Pledge of Allegiance to the Flag was recited. ANNOUNCEMENTS Chairman Hart made an announcement on behalf of the Kings Park Concerned Citizens Community. On Saturday, September 25, 2010 they are beginning a project to beautify their community which will be on a continual basis. The project is referred to as STKKPB (Strivin To Keep Kings Park Beautiful) It will begin at 7:30 a.m. and run until 12:00 p.m. The event will begin at the entrance to Kings Park Circle from Mogul Road. Due to a conflict with the ACCG Fall Policy Conference, there was a consensus of the Board to postpone October 5, 2010 regular meeting to Thursday, October 7, 2010. APPROVAL OF MINUTES On motion of Commissioner Edwards, seconded by Commissioner Richardson and carried, the Minutes of the Regular Meeting on August 21, 2010 were approved as written. RECOGNITION OF VISITORS September 21, 2010 Page 1 of 6
REFERRALS: The following items were referred to the Engineering/Public Works Committee: 1. Petitions from Madison Residential Association, Inc. for the registration of Litchfield Drive, Webster Court, Bellgrove Pointe, and Madison Court as public roads of Bibb County. 2. Letter from Ms. Jocelyn Ulyssee disputing the Fi Fa issued by the Tax Commissioner against her property at 128 Rivoli Oaks Circle for nonpayment of garbage fees. The following items were referred to the License and Tax Committee: 1. Correspondence from Richard and Katherine Dennis, 289 Beverly Place, requesting a waiver of interest and penalties on their property taxes due to a hardship. 2. Correspondence from Ms. Gertha Atis, 3331 Kings Park Circle, requesting that she be relieved of taxes associated with a business she applied for but never started. 3. Correspondence from David Donner, Attorney, on behalf of his client James Purser, requesting a refund for overpayment of taxes for years 2007 2009 for property located at 9284 Feagin Road 4. Correspondence from Mr. Scott Harley requesting that the County waive taxes for 2008 on property located at 721-723 Lilly Avenue. The following item was referred to the Properties Committee: 1. Correspondence from Ms. Carol Spain requesting to purchase from Bibb County property located at 3035 Antioch Road. RECORD AND INFORMATION: 1. Correspondence from David Uhlman, Insurance Programs Manager, ACCG, which includes a refund check made payable to Bibb County in the amount of $1,347.00 as a result of the year-end payroll audit. The 2009 premium that was paid to ACCG Group Self-Insurance Workers Compensation Fund was based on payroll estimates that were provided by Bibb County. A refund is due to Bibb County since the actual amount of payroll was less than anticipated, resulting in a reduction of the County s premium. September 21, 2010 Page 2 of 6
ACTION: 1. Ratification of Resolution presented to The Mary Hammond Washington Chapter, National Society Daughters of the American Revolution in recognition of their observance of Constitution Week (September 17 23, 2010). On motion of Commissioner Richardson, seconded by Commissioner Edwards and carried, the before mentioned resolution was ratified. 2. Ratification of Resolution presented to Mr. Edward Jackson in recognition of his 80 th birthday celebration on September 12, 2010. On motion of Commissioner Edwards, seconded by Commissioner Richardson and carried, the before mentioned resolution was ratified. 3. Ratification of Resolution presented to Crest Lawn Funeral Home in recognition of its 50 th anniversary celebration on September 20, 2010. On motion of Commissioner Allen, seconded by Commissioner Edwards and carried, the before mentioned resolution was ratified. COMMITTEE REPORTS: ENGINEERING/PUBLIC WORKS COMMITTEE Committee Chairman Allen reported the following: 1. The Committee recommends that the Chairman be authorized to sign the traffic signal application to GDOT for the installation of school zone flashing beacons on SR74 at Heritage Elementary School.. 2. The Committee recommends that the County proceed with bids to demolish the house, garage and pump house at 785 Forest Hill Road. recommendation was approved by a 4-1. Commissioner Edwards cast the dissenting vote. 3. The Committee recommends that the request of Central Fellowship Baptist Church that the County quit claim an unopened right-of-way off South Avondale Circle be approved and that the County Attorney prepare quit claim deeds to convey whatever interest the County may have in said right-of-way to the adjacent property owners. September 21, 2010 Page 3 of 6
4. The Committee reports that the request of Mr. Samuel Chambliss that the County rename Chambliss Drive has been withdrawn. report was approved as presented. TOBESOFKEE COMMITTEE Committee Chairman Allen reported the following: 1. The Committee voted to direct CAO Steve Layson to send a letter to Mr. Sammy Garrison at 105 Lake Ridge Drive requiring him to remove his motor home from below the 369 foot contour line. 2. The Committee recommends approval of the request to name the Butterfly Habitat at Lake Tobesofkee in honor of the late Mary Jane Newberry. It was noted that the late Ms. Newberry was the grandmother of Commissioner Bert Bivins. HUMAN RESOURCES AND INFORMATION SERVICES COMMITTEE No Report. RISK MANAGEMENT/PUBLIC SAFETY COMMITTEE Committee Chairman Edwards reported the following: 1. The Committee respectfully denies the claim of Ms. Renee Davis. On motion of Commissioner Edwards and carried, the before mentioned 2. The Committee respectfully denies the claim of Mr. Grady Tye. On motion of Commissioner Edwards and carried, the before mentioned 3. The Committee respectfully denies the claim of Mr. Jim Curry. On motion of Commissioner Edwards and carried, the before mentioned ORDINANCES & RESOLUTIONS COMMITTEE No Report. September 21, 2010 Page 4 of 6
PROPERTIES COMMITTEE Committee Chairman Bivins reported the following: 1. The Committee recommends that Phase One Environmental be done on the parcel of property identified and if there are no environmental issues that negotiations be initiated to acquire the property at a cost not to exceed $600,000. On motion of Commissioner Bivins and carried, the before mentioned 2. The Committee recommends that the County make an offer in the amount of $10,000 for parcel of property identified subject to the County being able to get a clear title. On motion of Commissioner Bivins and carried, the before mentioned MACON WATER AUTHORITY No Report. LAND BANK AUTHORITY No Report. HEALTH DEPARTMENT. No Report. FINANCE, TAX AND REVENUE COMMITTEE Committee Chairman Richardson reported the following: 1. The Committee recommends approval of authorization for Chairman Hart and Deborah Martin to sign all Closing Documents including the Bond Purchase Agreement for the Refunding Revenue Bonds, Series 2010. On motion of Commissioner Richardson and carried, the before mentioned 2. The Committee recommends approval of authorization for Chairman Hart to sign a Tax Levy Resolution on behalf of the Bibb County Board of Public Education. On the further condition that a portion of the funds be utilized to pay for improving school site safety and traffic flow throughout the district as set forth in the resolution and as set forth in the approved SPLOST. Such improvements include but are not limited to flashing lights and other safety equipment. On motion of Commissioner Richardson and carried, the before mentioned LICENSE & TAX COMMITTEE No Report. September 21, 2010 Page 5 of 6
COMMITTEE OF THE WHOLE Chairman Hart reported the following: 1. Ratification of action of the Committee of the Whole authorizing the Chairman to sign the Mental Health Court Grant Expansion of Adult Mental Health Court in the amount of $198,429.38, subject to clearing of special conditions. On motion of Commissioner Allen, seconded by Commissioner Bivins and carried, the before mentioned recommendation was ratified. 2. Ratification of action of the Committee of the Whole authorizing the Chairman to sign the JAG 2010 Grant in the amount of $128,482 subject to clearing of special conditions and the Chairman executing a MOU (Memorandum of Understanding). On motion of Commissioner Allen, seconded by Commissioner Edwards.. 3. Ratification of action of the Committee of the Whole authorizing the Grant Resources Administrator to apply to the Community Foundation of Central Georgia for a grant not to exceed $5,000 to establish a video studio for the Board of Commissioners Public Affairs Officer. On motion of Commissioner Edwards, seconded by Commissioner Allen 4. Ratification of action of the Committee of the Whole approving the request from the Industrial Authority for the County to submit a letter requesting the Regional Commission to submit a grant to EPA Brownsfield Grant Program. On motion of Commissioner Allen, seconded by Commissioner Edwards 5. Ratification of action of the Committee of the Whole approving the Chairman s appointment of Barry Smallwood and Commissioner Lonzy Edwards to the Committee for the Business Opportunity Center. On motion of Commissioner Allen, seconded by Commissioner Richardson PENSION BOARD No Report NEW BUSINESS None There being no further business and on motion duly made and seconded, the meeting was adjourned at 6:20 p.m. Shelia Thurmond, CCC Clerk of the Board September 21, 2010 Page 6 of 6