BOOK 22 PAGE 334 REGULAR MEETING OF THE BOARD, SEPTEMBER 18, 2012 1. The meeting was called to order at 9:00 a.m. in the Board of County Commission Chambers at 600 S. Commerce Ave., Sebring, Florida, with the following members present: Commissioner Jack L. Richie Commissioner Barbara Stewart Commissioner Ron Handley Commissioner Don Elwell Commissioner R. Greg Harris Also present: June Fisher, Interim County Administrator; J. Ross Macbeth, Board Attorney; Robert W. Germaine, Clerk of Courts; and Pamela Nava, Deputy Clerk. 2. Invocation The meeting opened with a prayer by Commissioner Stewart. 3. Pledge of Allegiance The Pledge of Allegiance was led by Commissioner Handley. 4. ANNOUNCEMENTS Sept 18 3:00 pm Highlands County Soil Conservation District Rm. 3, Bert J. Harris, Jr. Agricultural Center, 4509 George Blvd., Sebring, FL Sept 18 5:30 pm Highlands County Board of County Boardroom, 600 S. Commerce Ave., Sebring, Commissioners Budget Public Hearing FL Sept 19 8:00 am Local Mitigation Strategy Working Group Rm. 2, Bert J. Harris, Jr. Agricultural Center, 4509 George Blvd., Sebring, FL A. Other meetings: The Highlands County Tourist Development Council Marketing Committee will meet on September 21, 2012 at 9:30 a.m. at the Bert J. Harris, Jr. Agricultural Center. 5. CLERK OF COURTS: Bob Germaine, Clerk of Courts, briefly presented the Clerk of Courts monthly report for August 2012. See SMB 94 Page 15. 6. CONSTITUTIONAL OFFICERS ANNOUNCEMENTS: No announcements. 7. RECOGNITIONS, PRESENTATIONS AND PROCLAMATIONS: A. Interim County Administrator: Recognition of Highlands County Board of County Commissioner s General Services/Purchasing Department s seventh National Purchasing Institutes (NPI) 2012 Achievement of Excellence in Procurement Award (AEP). June Fisher, Interim County Administrator, and Gerald Secory, Administrative Services Director, presented the General Services/Purchasing Department their seventh National Purchasing Institutes 2012 Achievement of Excellence in Procurement Award. See SMB 94 Page 16.
BOOK 22 PAGE 335 8. CONSENT AGENDA (1): June Fisher, Interim County Administrator, requested to pull items 8D, 8E, 8F, and 8I. Commissioner Elwell expressed his concerns regarding the request on item 8C. After discussion, the Commission came to a consensus to keep item 8C as requested. Public input was received from John Drennan. Commissioner Stewart made a motion and Commissioner Harris seconded the motion, to move to approve consent agenda (1). Upon roll call, all Commissioners voted aye, except Commissioner Elwell, who voted nay. The motion carried. A. Request approval to pay all duly authorized bills and employee benefits September 18, 2012, with exception to payments to Alan Jay. See Check Report 2012 file. GENERAL FUND 325,693.80 COUNTY TRANSPORT TRUST 23,227.21 LOCAL GOVT INFRA SURTAX 170,157.06 TOURIST DEV TRUST FUND 10,048.04 AFFORDABLE HOUSING ASST 2,316.30 BUILDING FUND 42.00 SOLID WASTE 11,503.14 ENERGY RECOVERY 37,874.33 TAX DEED SURPLUS FUND 17,445.00 B. Request approval of the minutes of the regular Board of County Commissioners meetings for August 28, and September 4, 2012 and the Budget Public Hearing on September 6, 2012. See Clerk of Courts website. C. Request approval to cancel the October 2, and 30, 2012 Board of County Commissioners and Special Districts meetings and instead meet on October 9, 2012. See SMB 94 Page 17. D. Request approval of the Construction Contract between Highlands County and Central Contractors of Highlands County, Inc. for the construction of the Decorative Highway Lighting System on Sebring Parkway from Shon-Tee Avenue/Woodlawn Drive to Youth Care Lane in the total amount of $854,212.00 for the construction of the Sebring Parkway Phase II Project (#01101). (This item was pulled.) See SMB 94 Page 18. E. Request approval of Addendum No. 1 to Consultant Service Authorization (CSA) No. 1 between and by the Highlands County Board of County Commissioners and CivilSurv Design Group, Inc. for the Construction Engineering and Inspection Services (CEI) of the Decorative Highway Lighting System on Sebring Parkway from Shon-Tee Avenue/Woodlawn Drive to Youth Care Lane in the total amount of $20,740.00 for the construction of the Sebring Parkway Phase II Project (#01101). (This item was pulled.) See SMB 94 Page 19.
BOOK 22 PAGE 336 F. Request approval of an Interlocal Agreement between Highlands County Board of County Commissioners and City of Sebring Community Redevelopment Agency (CRA) for the construction of the CRA Decorative Highway Lighting System on Sebring Parkway from Shon-Tee Avenue/Woodlawn Drive to North Ridgewood Drive in the total amount of $272,074.00 for the construction of the Sebring Parkway Phase II Project (#01101) with no additional fiscal impact. (This item was pulled.) See SMB 94 Page 20. G. Request approval of a Florida Department of Environmental (FDEP) Small County Grant Agreement 316SC for the asphalt for the Landfill Access Road Reconstruction/Resurfacing Project. See FDEP file. H. Request approval of a Warranty Deed from Ronald C. Davis for the Dedication of Right of Way on SR 66 with no additional fiscal impact. See County Deed file. I. Request approval of Consultant Services Agreement with Bolton Partners, Inc. for Other Post-Employment Benefits (OPEB) Actuarial Services. This item was pulled. See SMB 94 Page 21. J. Request approval of an Interlocal Agreement between Highlands County, Florida, and the City of Sebring, Florida for provision of mapping and Geographic Information System (GIS). See City of Sebring file. K. Request approval of an Interlocal Agreement between Highlands County, Florida and the Town of Lake Placid, Florida for the provision of Planning Services. See Town of Lake Placid file. L. Request approval of an Interlocal Agreement between Highlands County, Florida and the City of Avon Park, Florida for the provision of Planning Services. See City of Avon Park file. M. Request approval of an Emergency Management Hazard Analysis Grant Agreement 13-CP-11-07-38-01-xxxx to fund inspections of facilities in Highlands County that inventory extremely hazardous substances with a positive fiscal impact of $3,707. See Emergency Management file. N. Request approval of the State of Florida Emergency Medical Services Award Grant. See Emergency Medical Services file & Res. Book 24 Page 263. O. Request approval of the Payment Solutions Service Agreement between CiviTek National, Inc., a Florida Corporation and the local governmental depository, Highlands County Board of County Commissioners. See CiviTek National, Inc. file. CONSENT AGENDA (2): Ms. Fisher stated that the consent agenda was divided into two portions due to a conflict of interest regarding the payables to Alan Jay.
BOOK 22 PAGE 337 A. Request approval to pay all bills to Alan Jay. Commissioner Elwell declared a conflict of interest, as Alan Jay is his current employer. A Memorandum of Voting Conflict form was provided to the Clerk to become part of the permanent record. Commissioner Stewart made a motion and Commissioner Handley seconded the motion, to move to approve consent agenda #2. Upon roll call, all Commissioners voted aye, except Commissioner Elwell, who abstained. The motion carried. See Check Report file for copy of abstention form. 9. PUBLIC HEARING: Public Hearing to consider the purchase of approximately 29.46 acres of land located in Sun n Lake Estates, and approval of Vacant Lake Contract with an estimated fiscal impact of $29,997.50. Jessica Prescott, Land Acquisition Manager, and Corine Burgess, Environmental Specialist, presented the request. A Proof of Publication was provided to the Clerk to become part of the permanent record. Public input was received from John Drennan and Bill Youngman. Commissioner Harris made a motion and Commissioner Handley seconded the motion, to move to approve the vacant land contract for the purchase of approximately 29.46 acres in the amount of $29,997.50. Upon roll call, all Commissioners voted aye. The motion carried. See County Deed 2012 file & Proof of Publication file. 10. PUBLIC HEARING: Public Hearing to consider approval of the Update to the Community Redevelopment Plan for the Sebring Regional Airport and Industrial Park Community Redevelopment Agency. Susan BuChans, Planning Supervisor, Mark Hill, Development Services Director, and Mike Willingham, Executive Director of the Sebring Regional Airport, presented the request. A Proof of Publication was provided to the Clerk to become part of the permanent record. Mr. Willingham gave a brief update of the on-goings at the Sebring Airport. Public input was received from Paul McGehee and Gabriel Read. Commissioner Harris made a motion and Commissioner Elwell seconded the motion, to move to adopt by Resolution the update to the Community Redevelopment Plan for the Sebring Regional Airport and Industrial Park Community Redevelopment Agency. Upon roll call, all Commissioners voted aye. The motion carried. See Res. Book 24 Page 264, Sebring Regional Airport file, & Proof of Publication file. 11. ACTION: Commissioner Elwell made a motion and Commissioner Handley seconded the motion, to move to set the action agenda as presented. Upon roll call, all Commissioners voted aye. The motion carried.
BOOK 22 PAGE 338 A. County Engineer: Request approval of Request for Proposal (RFP) 13-016 Recyclables Transfer & Processing Services. Ramon Gavarrete, County Engineer, presented the request. The Commission expressed their concerns in great detail. June Fisher, Interim County Administrator, and Ross Macbeth, Board Attorney, addressed the issue. Public input was received from Jim Brooks, Bill Youngman, Byron Ellis, and Gabriel Read. Commissioner Stewart made a motion and Commissioner Elwell seconded the motion, to move to approve for advertisement the Request for Proposal (RFP) 13-016 Recyclables Transfer & Processing Services as revised and approved by the Board Attorney and the County Administrator (or Interim County Administrator), including any addendum issued during the process. Upon roll call, all Commissioners voted aye. The motion carried. See SMB 94 Page 22. Break: 11:05 to 11:22 p.m. B. Tourist Development Director: Request approval of Tourist Development Council Grant to the Sebring Historical Society, Inc. for the Tommy McGuire Dedication in the amount of up to $750.00. John Scherlacher, Tourist Development Director, presented the request. Bob Pollard, representing the Sebring Historical Society, Inc., addressed the request. Commissioner Stewart made a motion and Commissioner Handley seconded the motion, to move to approve the attached grant contract not to exceed the amount of $750 to be disbursed from Tourist Development Trust Fund number 5304 Arts and Culture to Sebring Historical Society, Inc., for advertising the Tommy McGuire Dedication outside Highlands County, with no room verifications required, finding the project and purpose of the grant are in compliance with the requirements for use of tourist development tax revenues pursuant to Section 125.0104(5)(a), Florida Statutes. Upon roll call, all Commissioners voted aye. The motion carried. See TDC file. C. Environmental Specialist: Request approval of appointment of Mr. Dale McQuillen as the Professional representative for the Natural Resources Advisory Commission whose term will begin October 1, 2012 and will expire on September 30, 2016. Corine Burgess, Environmental Specialist, presented the request. Commissioner Stewart made a motion and Commissioner Elwell seconded the motion, to move to approve appointment of Mr. Dale McQuillen on NRAC as the Professional representative, whose term will begin on October 1, 2012 and will expire on September 30, 2016. Upon roll call, all Commissioners voted aye. The motion carried. See SMB 94 Page 23. D. Board Attorney: No report.
BOOK 22 PAGE 339 E. Interim County Administrator: 1. Request approval of Budget Amendment 11-12-150 to fund payment of Liberty Star Plaza rent for October to use the final Grant funding available with a fiscal impact of $6,890. from Reserve for Contingency. June Fisher, Interim County Administrator, presented the request. Commissioner Stewart made a motion and Commissioner Harris seconded the motion, to move to approve Budget Amendment 11-12-150. Upon roll call, all Commissioners voted aye. The motion carried. See Budget Amendment 2012 file & SMB 94 Page 24. 2. Request approval of Budget Amendment 11-12-150 to reallocate budget to cover shortfall in cost center 4106 Mowing Right of Ways Fiscal Impact $38,486. June Fisher, Interim County Administrator, presented the request. Commissioner Elwell stated for clarification that this request was a transfer between cost centers. Commissioner Harris made a motion and Commissioner Handley seconded the motion, to move to approve Budget Amendment 11-12-152. Upon roll call, all Commissioners voted aye. The motion carried. See Budget Amendment 2012 file & SMB 94 Page 25. 12. CITIZENS NOT ON THE AGENDA Lucy Wheeler came before the Board to speak on behalf of several Highlands County taxpayers who signed a petition for the Board to look into the termination of Dianne Dilger Jacobson. Ms. Wheeler entered the signed petitions into the record. Commissioner Harris stated that because this issue has gone to litigation, they should not be talking about it. See SMB 94 Page 26. Nadine Tedstone came before the Commission to suggest that the Board have a uniformed officer on duty during their meetings. Chairman Richie stated they will take her suggestion under advisement. 13. COMMISSIONERS: Commissioner Handley: Commissioner Handley commented on the meeting held last night concerning the water levels of Lake Jackson, which was emceed by Commissioner Elwell. Commissioner Elwell: Commissioner Elwell thanked everyone who showed up at the meeting last night concerning the water levels of Lake Jackson, and stated that the purpose of the meeting was to separate fact from fiction.
BOOK 22 PAGE 340 Commissioner Harris: Commissioner Harris stated that he had the opportunity on Friday night to emcee the Habitat for Humanity s Golf Fore Homes benefit tournament. Commissioner Stewart: Commissioner Stewart commented on the Florida Heartland Rural Economic Development Initiative meeting that she attended yesterday. Commissioner Stewart stated that the Florida Learns STEM Scholar Program was presented during the meeting and stated that if any businesses are interested in having students visit their business for shadowing or internships to contact John Varady or Lisa Shin at (863) 531-0444. Commissioner Richie: No report. 14. ADJOURN The meeting was adjourned at 11:47 a.m.