MINUTES OF REGULAR MEETING OFFICIAL PROCEEDINGS BOARD OF EDUCATION COVENTRY LOCAL SCHOOL DISTRICT Wednesday, The Coventry Local School District Board of Education convened the on Wednesday, at 6:00 p.m. at the Coventry Administration Offices, 2910 S. Main Street, Akron, Ohio 44319. The meeting was called to order by Mr. Wohlgamuth (Board President). Mr. Muccio took roll call. The following members were present on roll call: Also present: Mr. Andrews, Mr. Davis, Mr. Skaggs, Mrs. Tavenier, Mr. Wohlgamuth Mrs. Lisa Blough, Assistant Superintendent Mr. Matthew Muccio, Treasurer Mr. Wohlgamuth led everyone in a moment of silence and the pledge of allegiance to the flag. Mrs. Lisa Blough, Assistant Superintendent will be sitting in and presenting the Superintendent s recommendations as Russell Chaboudy, Superintendent is not in attendance for the meeting. APPROVAL OF MINUTES Mr. Wohlgamuth asked for a motion for approval of the minutes, it was moved by Andrews, Resolution seconded by Skaggs that the Board approves the minutes of the following meetings: No. 17-34 a) January 11, 2017 Organizational Meeting - Correction b) January 11, 2017 - Correction
Page 2 TREASURER S RECOMMENDATIONS Acting upon the recommendation of Matthew Muccio, Treasurer, it was moved by Tavenier, Resolution seconded by Skaggs that the Board approve and place on file the February 2017 financial No. 17-35 reports. Acting upon the recommendation of Matthew Muccio, Treasurer, it was moved by Tavenier, Resolution seconded by Davis that the Board accept the amounts and rates as determined by the Summit No. 17-36 County Budget Commission Certification of Tax Levy (ORC Sections 5705.34 & 5705.35) dated July 1, 2017 for the Tax Year 2016/Collection Year 2017, authorizing the necessary tax levies and certifying them to the County Fiscal Officer per Exhibit T-1. Acting upon the recommendation of Matthew Muccio, Treasurer, it was moved by Andrews, Resolution seconded by Skaggs that the Board approves the following then and now certificate. No. 17-37 Pursuant to Section 5705.41 of the Ohio Revised Code, it is hereby certified that both at the time of the making of this contract or order and at the date of the execution of this certificate the amount required to pay this contract or order has been appropriated for the purpose of this contract or order and is in the treasury or in the process of collection to the credit of the fund, free from any previous encumbrance. (Exhibit T-2) Vendor PO# Description Amount Fund (1) GPD Group 7001215 OFCC HS Project $134,232.00 010 Classroom Contract Modification Facilities Fund (Note: This approval is just for the PO the contract modification was Board approved 2/9/16)
Page 3 Acting upon the recommendation of Matthew Muccio, Treasurer, it was moved by Tavenier, Resolution seconded by Davis that the Board rescind the Interagency Agreement between Springfield Local No. 17-38 School District and Coventry Local School District. (Exhibit T-3) (Note: Per Lisa Blough, Assistant Superintendent; at this time, St. Francis has elected to decline their Title I funding from Springfield Local School District. Springfield made me aware of this decision on January 30, 2017 and St. Francis confirmed this information. Therefore, Springfield will not be moving forward with presenting this contract to their Board of Education. ) SUPERINTENDENT S RECOMMENDATIONS Tavenier, seconded by Skaggs, that the Board grant 2016-17 supplemental contracts for the No. 17-39 following spring coaches per Exhibit S-1. Ayes Davis, Skaggs, Tavenier, Wohlgamuth Abstain - Andrews
Page 4 Tavenier, seconded by Davis, that all of the following items appearing in the agenda No. 17-40 constitute the consent calendar and are adopted by one single motion, unless a member of the Board requests that any such item be removed from the consent calendar and voted upon separately: a) It is recommended that the Board approve additional hours for the following staff from March 28 through May 9, 2017. The increase in hours is needed so they can assist with the administration of state testing and local end-of-year assessments at Coventry Elementary School. The complete cost of these additional hours will be covered by Title I funding. Katie Recupero Heather Simon (Note: This request is for 70 hours each at an hourly rate of $24.62 plus $4.05 for STRS/MC/WC. Cost per tutor will be $2,006.90. Total for testing will be $4,013.80 and paid from Title I funds.) b) It is recommended that the Board employ the following for kindergarten screening at Coventry Elementary: (paid from General Fund) August 14, 15, 16 2017 8:00 am 3:00 pm $25.00/hour each Rebekah Rethmel (per day $175 / 3 days total $525) Connie Stewart (per day $175 / 3 days total $525) Jackie Tomblin (per day $175 / 3 days total $525) c) It is recommended that the Board employ the following as a Home Instructor for a student with intensive special education needs for 113 hours of home instruction. These hours will be paid out of IDEA-B funds at the rate of $21.50 per hour. (total cost $2,429.50) Jacob Frounkfelker
Page 5 Andrews, seconded by Skaggs, that all of the following items appearing in the agenda No. 17-41 constitute the consent calendar and are adopted by one single motion, unless a member of the Board requests that any such item be removed from the consent calendar and voted upon separately: a) It is recommended that the Board accept the resignation/retirements of the following employee: Valarie Pugh Cook s Helper - CHS (effective 6/2/17) b) It is recommended that the Board add the following to the approved classified substitutes list: Eric Powell; Shawn Shropshire; c) It is recommended that the Board employ the following for the position(s) indicated: Lisa Graham - CMS 3 hour Lunch/Recess Attendant (Effective 4-4-17) (Note: This position will be paid out of IDEA B funds. Her salary for the remainder of the school year will be $1,398.36.)
Page 6 Tavenier, seconded by Skaggs, that all of the following items appearing in the agenda No. 17-42 constitute the consent calendar and are adopted by one single motion, unless a member of the Board requests that any such item be removed from the consent calendar and voted upon separately: a) It is recommended that the Board adopt the revised/deleted policies and procedures per Exhibit S-2. b) It is recommended that the Board accept the following donations: (10) Dell Latitude E4310 Laptops from Cornerstone Church (25) Dell Laptops from Progressive Insurance (25) HP Desktop Computers from Progressive Insurance (25) HP Monitors from Progressive Insurance (15) Dell OptiPlex 3010 Desktop computer towers from Summit DD (Note: The donation of this technology has helped us to be better prepared for state testing. Without these donations, CLSD would have had to make purchases to increase the inventory of laptops for testing.) c) It is recommended that the Board accept the following donations: 3 Can Stage Lights; 1 mini LED moving spot light; 5 light duty C-clamps; 4 10.2 ft.dmx cables; 125 ft. DMX cable; 1 set of 2 Donner Wireless DMX transmitter and receiver from Joe Engelhart (Note: Joe Engelhart received a $500.00 donation from the Ducks of Portage Lakes and in turn purchased the above equipment to be used at the Coventry Elementary Theater.) (Note: Exhibit S-3) d) It is recommended that the Board approve the donations to the Parent Mentor for the Special Education Family and Awards Night on March 9, 2017. e) It is recommended that the Board approve the partnership between the district and the Summit County Sheriff s Department for the purpose of active shooter training. The active shooter training will take place on May 26, 2017. All teachers and administrators will be participating in the active shooter training. Therefore, students will not need to report to school on this date. (Note: Approximately 75 to 125 high school student volunteers will be participating in this live training event.)
Page 7 f) It is recommended that the Board approve the Mediation Agreement per Exhibit S-4. The agreement was reached between the parties with the assistance of a Department of Education mediator from the office of exceptional children and legal counsel due to disagreements on the IEP between the two parties. The agreement is to go into effect on April 4th, 2017. (Note: Costs associated with 2016-2017 will be paid out of general fund. All costs beyond the 2016-2017 school year will be paid out of IDEA- B funds. Please see Exhibit S-4 for specific breakdown of costs. [1] PO# 5007080 $2,500, [2] PO# 5007081 $1,140, [3] PO# 5007111 $942) g) It is recommended that the Board approve the contract with Affordable Entertainment LLC for DJ services and photo booth for the 8th grade dance at CMS. (Note: See Exhibit S-5, cost of this contract, $299.00 will be paid by Student Council, PO# 5007077.) h) It is recommended that the Board approve the following purchase orders over $1,000 per Exhibit S-6. There being no further business to come before the Board, it was moved by Tavenier Resolution seconded by Davis to adjourn the meeting. Meeting adjourned at 7:00 p.m. No. 17-43 Robert L. Wohlgamuth, BOE President Attest: Matthew Muccio, Treasurer