AGENDA CAMARILLO CITY COUNCIL REGULAR MEETING WEDNESDAY, AUGUST 23, 2017, 5:00 P.M. CITY HALL COUNCIL CHAMBERS 601 CARMEN DRIVE, CAMARILLO, CALIFORNIA AGENDA REPORTS AND OTHER DISCLOSABLE PUBLIC RECORDS RELATED TO OPEN SESSION AGENDA ITEMS ARE AVAILABLE ON THE CITY S WEBSITE UNDER COUNCIL MEETING INFO AT WWW.CITYOFCAMARILLO.ORG AND AT CITY HALL LOCATED AT 601 CARMEN DRIVE, CAMARILLO, IN THE OFFICE OF THE CITY CLERK DURING REGULAR BUSINESS HOURS, MONDAY THROUGH FRIDAY, 8:00 A.M. TO 5:00 P.M. MEETINGS ARE BROADCAST ON THE LOCAL GOVERNMENT CHANNELS SPECTRUM CHANNEL 10 AND FRONTIER CHANNEL 29. FOR YOUR INFORMATION The City Council will hear from the public on any item on the agenda or an item of interest that is not on the agenda. The City Council cannot take action on any item that is not on the agenda. These items may be referred to staff or scheduled on a future agenda. Comments are to be limited to three minutes for each speaker, unless extended by the City Council, and each speaker may only speak once on each item. You have the opportunity to address the City Council at the following times: A. AGENDA ITEM - at the time the City Council considers the agenda item, and B. NON-AGENDA ITEMS - during Public Comments at 7:30 p.m., comments will be received for a maximum 20-minute period; any additional requests will be heard following the completion of the Council agenda. Please keep your comments brief and complete a speaker card for the City Clerk. CALL TO ORDER ROLL CALL I. AMENDMENTS TO THE AGENDA - this is the time and place to change the order of the agenda, delete or add any agenda item(s). II. III. PRESENTATIONS NO ITEMS CONSENT CALENDAR A. Minutes Approval receives and files the minutes of the Camarillo City Council meeting held July 26, 2017. B. Resolution - Disbursements Approval adopts a Resolution approving disbursements dated on or before August 16, 2017. C. Finance Reports - July 2017 Approval receives and files the financial reports. D. Request for Proposals - Employee Benefit Consulting Services Approval authorizes staff to issue a RFP for benefit consulting services. 1 CC August 23, 2017
E. Purchase - Hewlett Packard Enterprise (HPE) Storage Area Network Equipment Approval authorizes the purchase through authorized reseller Zones Inc. in the total amount of $34,857.34 using the NASPO Valuepoint Cooperative Purchasing Program. F. Solicit Informal Bids - AS-2017-2 Exterior Painting of Police Facility Approval authorizes staff to solicit informal bids. G. Capital Asset Policy Approval adopts the Capital Asset Policy. H. Resolution Accepting Public Improvements and Exonerating Securities - 65 Durley Avenue Flying Under the Son (Camarillo Airport) Approval adopts a Resolution accepting public improvements and exonerating securities. I. Resolution Accepting Public Improvements and Exonerating Securities - CPD-197M(15) The Charles Company (Camarillo Promenade Shopping Center on Ventura Blvd east of Las Posas Road) Approval adopts a Resolution accepting public improvements and exonerating securities. J. Request for Qualifications - Standby Power Generators at City Hall and Corporation Yard (CH-5067) Approval authorizes staff to issue a RFQ for professional engineering design services. K. Resolution Approving Plans and Specifications and Notice to Invite Bids - ST-15-02 Carmen Drive Median Turf Replacement and CH-16-01 City Hall Landscape Improvements Approval adopts a Resolution approving the plans and specifications and directing staff to invite bids. L. Professional Services Agreement Comprehensive Housing Services Approval authorizes the City Manager to execute a professional services agreement with Comprehensive Housing Services Inc. to provide Owner-Occupied Housing Rehabilitation program administration for FY 2017-2018 in an amount not-to-exceed $30,000. M. Professional Services Agreement Veronica Tam and Associates Approval authorizes the City Manager to execute a professional services agreement with Veronica Tam and Associates to provide CDBG administration services for FY 2017-2018 in the amount not-to-exceed $19,990. N. Request for Proposals - Arneill Road Properties Approval authorizes staff to issue a RFP for architectural design services. O. Request to Sell Alcoholic Beverages Camarillo Chili Cook-off Approval indicates the Council does not object to the issuance of a one-day beer and wine permit by the Department of Alcoholic Beverage Control. CONSENT CALENDAR ACTION: A MOTION TO APPROVE THE RECOMMENDATIONS FOR CONSENT ITEMS A THROUGH O. IV. CITY COUNCIL NO ITEMS 2 CC August 23, 2017
V. FINANCE NO ITEMS VI. VII. VIII. PUBLIC WORKS NO ITEMS COMMUNITY DEVELOPMENT NO ITEMS CITY ATTORNEY A. Resolution Establishing Prohibition on Riding Bicycles, Inline Skates, Roller Skates and Skateboards on Certain City Property Consider adopting a Resolution regarding activities on certain City property as specified in the Resolution. Suggested Action: a MOTION to adopt a Resolution prohibiting riding bicycles, inline skates, roller skates and skateboards on certain City property pursuant to Camarillo Municipal Code Section 11.76.010. IX. CITY MANAGER A. League of California Cities 2017 Annual Conference Resolutions The League of California Cities Annual Business Meeting will be held September 13 as part of the Annual Conference in Sacramento. It is necessary for the City Council to provide voting direction on two Annual Conference resolutions scheduled for the League Business Meeting. Suggested Action: a MOTION to provide voting direction on the League of California Cities Annual Conference resolutions. X. CITY CLERK NO ITEMS XI. XII. ADMINISTRATIVE SERVICES NO ITEMS CLOSED SESSION A. Conference With Real Property Negotiator 1. Authority - Government Code Section 54956.8 2. Property - Stock Building Supply of California Inc., 2800 Barry Street, APN 162-0- 023-03 3. Agency Negotiators - City Attorney, City Manager, Assistant City Manager, Community Development Director, and Finance Director 4. Negotiating Parties - Marvin F. Poer & Co. 5. Under Negotiation - Price and terms of payment B. Conference With Real Property Negotiator 1. Authority - Government Code Section 54956.8 2. Property - vacant property, 2521 Barry Street, APN 162-0-014-120 3. Agency Negotiators - City Attorney, City Manager, Assistant City Manager, Community Development Director, and Finance Director 4. Negotiating Parties - Habitat for Humanity 5. Under Negotiation - Price and terms of payment C. Conference with Legal Counsel - Anticipated Litigation Significant exposure to litigation pursuant to Government Code Section 54956.9 (d)(2); Number of Potential Cases: two 3 CC August 23, 2017
XIII. NEW BUSINESS ORAL COMMUNICATIONS INFORMATIONAL ITEMS, which do not require action, will be reported by members of staff and the City Council as follows: A. City Manager B. City Attorney C. City Council RECESS / RECONVENE IN THE ADMINISTRATIVE CONFERENCE ROOM XIV. STUDY SESSION directions to staff may be given during study sessions; however, any actions to implement such directions will be made at future scheduled Council meetings. A. Water and Sewer Rate Study B. Camarillo Library Young Adults Area Remodel Project CALL TO ORDER IN COUNCIL CHAMBERS AT 7:30 P.M. ROLL CALL FLAG SALUTE AMENDMENTS TO AGENDA XV. PRESENTATIONS A. Recognize Natalie Smith and Sarah Hotchkiss for Their Heroic Efforts XVI. PUBLIC SAFETY/INFORMATION NO ITEMS XVII. PUBLIC COMMENTS XVIII. PUBLIC HEARINGS NO ITEMS XIX. DEPARTMENTAL A. Term Sheet with Meyerstein Trust for Potential Purchase of Real Property Interests - WT- 11-01 North Pleasant Valley Desalter Project Consider approval of a Term Sheet for the potential purchase of real property at the northwest corner of Las Posas and Lewis Roads. Suggested Action: a MOTION to authorize the City Manager to sign the Term Sheet with Meyerstein Trust Dated June 10, 1993, for a potential purchase of the Real Property Interests. B. Professional Services Agreement with Cadence Environmental Consultants - WT-11-01 North Pleasant Valley Desalter Project Consider approval of a Professional Services Agreement to prepare a Supplemental Environmental Impact Report. Suggested Action: A motion to authorize the City Manager to sign a Professional Services Agreement with Cadence Environmental Consultants for an amount not-to-exceed $17,960. 4 CC August 23, 2017
C. Professional Services Agreement with Water Systems Consulting - WT-11-01 North Pleasant Valley Desalter Project Consider an agreement for project management services. Suggested Action: a MOTION to authorize the City Manager to execute a Professional Services Agreement with Water Systems Consulting Inc. for an amount not-to-exceed $400,000. D. Application to California Department of Water Resources for Water Desalination Grant Program - WT-11-01 North Pleasant Valley Desalter Project Consider application to the California Department of Water Resources for grant funding. Suggested Action: a MOTION to adopt a Resolution authorizing the City Manager to apply to the California Department of Water Resources for Round 4 Water Desalination Grant Program funding. E. Professional Services Agreement with Brown and Caldwell - WT-11-01 North Pleasant Valley Desalter Project Consider an agreement for engineering services. Suggested Action: a MOTION to authorize the City Manager to execute a Professional Services Agreement with Brown and Caldwell in the amount of $2,917,518. XX. ADJOURN to September 6, 2017, at 5:00 p.m. 1 IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CONTACT THE CITY CLERK AT (805) 388-5353. NOTIFICATION 48 HOURS PRIOR TO THE MEETING WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING. 5 CC August 23, 2017