Proposal for Emerging Opportunities Program 2016 Submit application to EOPapplications@cityofmadison.com Deadline: 12:00 pm (noon) on Friday, March 18, 2016 LATE APPLICATIONS WILL NOT BE ACCEPTED. Please limit your proposal and responses to the form and space provided. Any materials submitted in addition to this application form will not be considered in the evaluation of the proposal. Do not attempt to unlock or alter this form. If you need assistance with this proposal or are unclear about how to respond to any questions please contact CDD staff at 266-6520. Agency or Group: Title of Proposal: Contact Person: Madison Path to Citizenship Citizenship Services for Immigrant Integration in Madison Laurie S. Z. Greenberg Amount Requested: $ 30,966 Address: 21 N. Park St Telephone: 608-263-6735 E-Mail: Is this Group a 501 (C) (3)? Applicant Organization founded (Year): Name of Fiscal Agent (if Applicable): Fiscal Agent Contact Person: Project Description: ( Approx. 20 Words) laurie.sz.greenberg@wisc.edu Yes or No NO 2015 Literacy Network Jeff Burkhardt If no, applicant will need to secure a fiscal agent with 501 (C) (3) status This project will create two critical pieces of infrastructure for Madison s nascent and growing citizenship program: a Citizenship Outreach & Information Campaign and a US Civics Program at Literacy Network that w serve Madison partners. 1. Emerging Need or Opportunity: (5000 characters) Please describe the emerging need or unanticipated opportunity that warrants City resources and attention at this time. In February 2016 Mayor Paul Soglin agreed for Madison to join Cities for Citizenship to support citizenship education and naturalization preparation, an important step to encourage the integration of immigrants into our community. This proposal seeks support from the City of Madison to build capacity among local organizations to support Mayor Soglin s decision and help the estimated 12,000-15,000 lawful permanent residents residing in the Madison area overcome the barriers to citizenship and become naturalized citizens. What holds people back from becoming US citizens? The major barriers to citizenship are: lack of clarity about the path to citizenship; inadequate English reading, writing & speaking abilities; the $680 application fee; US history & civics content of the citizenship test; fear of failing the test; and finding an affordable & trustworthy lawyer. In Dane County today, we lack adequate services to help the estimated 12,000-15,000 lawful permanent residents who qualify to become U.S. citizens overcome these barriers. A century ago large immigrant populations in the US benefitted from public and private investment in adult education classes in English & civics. Today the number of immigrants is three times greater, with nearly
nine million people in the US who are lawful permanent residents who could become citizens. In November 2014, President Obama s Executive Actions on Immigration named promoting citizenship education as one of five national immigration priorities. Paradoxically, limited services exist in many parts of the US to help immigrants become citizens. Cities for Citizenship, a national campaign spearheaded by the mayors of New York, Chicago, and Los Angeles, is responding to the record growth of immigrants in the US by working with dozens of organizations in 22 cities to provide citizenship efforts. The Madison Path to Citizenship was created in July 2015 to support citizenship education and naturalization preparation services. The coalition coordinates existing activities offered by partners, fills in gaps in services, and builds capacity among partner organizations in Madison. Madison Path to Citizenship was launched with seed money from the UW-Madison Baldwin Wisconsin Idea Endowment, with additional support from UW Continuing Studies & UW Extension. After eight months of operation, it is clear we have two critical gaps in the services we offer. Both are emerging needs requiring input at this early stage of the development of our coalition: 1) Citizenship Outreach & Information to provide basic information about citizenship & where to go for help; and 2) A Civics Education Program to offer more civics classes and train more teachers and tutors to help people prepare for the citizenship test. 1) Citizenship Outreach & Information. The vast majority of people who have contacted us for help since we founded Madison Path to Citizenship are still at the first stages of inquiry about US citizenship! They have many unanswered questions about the benefits, responsibilities and process of becoming a naturalized U.S. citizen. This tells us that our next step needs to be informational outreach to permanent residents. We also need to get the word out that support for citizenship finally exists in Madison! Outreach will also enable us to attract another important audience: future volunteers. We plan to build a Madison Path to Citizenship Volunteer Corps who will help provide necessary legal, educational, & outreach services through partner organizations. 2) Civics Education Program. Two partner organizations offer civics classes in Madison. Both are small and unfunded, but very successful. We plan to use city funds to create and build a program at Literacy Network that will: Offer more US civics classes free of charge (scale-up current offerings); Strengthen the program to comply with US Citizenship Information Service (USCIS) standards for civics education courses; Screen, train, & supervise volunteer teachers for Literacy Network, Catholic Multicultural Center, & one additional partner in the coalition within 2017. Engaging permanent residents to become citizens is an opportunity for the City of Madison for several reasons. National research tells us that more than half of lawful permanent residents in the US are low income. Once acquiring citizenship, income & home ownership both increase. So US citizenship helps people financially. It s also good for the city by adding to tax revenue. A recent study looking at the economic impacts of citizenship in 21 US cities demonstrated positive economic impacts for both individuals and for cities i. Citizenship also tends to lead to greater community engagement and integration- -with obvious social advantages for both individuals and communities. 2. Applicant Organization or Group: (5000 Characters) Please briefly describe the history and structure of your organization. Include information about staffing, your board and/or volunteers. Please describe any successes you have had in the areas of programming or the project described in this proposal. Madison Path to Citizenship is a new coalition of organizations that provides educational programs & services to help lawful permanent residents on their path to US citizenship. Until the formation of Madison Path to Citizenship in July 2015, there was no entity in the Madison area dedicated to citizenship and to helping the estimated 12,000-15,000 lawful permanent residents overcome the barriers to citizenship. Conducting research on integration of Latinos in Wisconsin communities stimulated Laurie Greenberg of UW Continuing Studies and Armando Ibarra of UW Extension to consult with colleagues at Centro Hispano, Catholic Multicultural Center, Latino Academy of Workforce Development, Jewish Social Services, and Literacy Network. All saw a need for help along the path to citizenship in Madison. Some of these organizations had
responded to a growing need for citizenship services--without funding to do so. The responsibility for helping immigrants down the path to citizenship lay on the shoulders of a handful of NGOs none of whose mission it is to support citizenship. Greenberg and Ibarra submitted a grant proposal to UW-Madison s Ineva and Irwin Baldwin Wisconsin Idea Endowment. Partners wrote letters of support. Baldwin approved a three-year seed grant of $20,000 per year to launch a support program for naturalization. Madison Path to Citizenship was founded in July 2015 with these major goals: 1) Increase the number of Latino Lawful Permanent Residents in Dane County who become responsible, civically-engaged U.S. citizens; 2) Create needed infrastructure for naturalization; and 3) Scale-up capacity among partner organizations in Dane County to support the growing number of immigrants who seek citizenship. There is no board of directors for Madison Path to Citizenship. The only staff positions are a 0.30 FTE for Greenberg as program director (1.5 day/week) and a 0.5 FTE position for Ibarra as advisor. Accomplishments of the Madison Path to Citizenship since formation in July 2015: Hosted two major events: We held a Citizenship Informational Fair (Dec 1, 2015) and a Citizenship Workshop (Jan 20, 2016), free for participants. The Fair served 15 immigrants (& family members) with legal help: Each person was assessed for eligibility for citizenship; met with an attorney to review documents & the 21-page N-400 Application for Naturalization; & each was assessed for a fee waiver. They met with civics teachers about class dates, times & locations. They made appointments to return to the Jan 20 Citizenship Workshop to meet with an attorney for final review of the application. On Jan 20, eleven of the 15 people who signed up in Dec returned to complete the process. More than a dozen additional people arrived seeking information on citizenship. We were very pleased with the turnout. Gained backing from the City of Madison and Cities for Citizenship. Mayor Soglin agreed that Madison would join Cities for Citizenship, offering Madison national visibility for our citizenship efforts, & help from colleagues in other cities running similar programs. Cities for Citizenship has already made connections for us to attend two citizenship workshops and a training session in Chicago to improve our practices. These connections & learning opportunities are invaluable for growing this new coalition and offering naturalization services. Broadened the community base of support for citizenship. In addition to the original group of partners we have: o o o Attracted 25 volunteers who helped at Citizenship Workshop in January. This bodes well for the future; we will need to rely heavily on volunteers. Attracted new partner organizations to the coalition: Madison Public Library; UW-Madison Latino/a Law Students Association; Community Immigration Law Center (CILC); UNIDOS Against Violence; UW Madison Latin American, Caribbean, and Iberian Studies Program; Latino Education Council Inc. Established collaboration with Community Immigration Law Center (CILC). Created a new connection with CILC which fills a deep need for pro bono legal services. CILC s network of immigration attorneys makes them an important resource for our legal questions and referrals. CILC has offered to host our next Citizenship Workshop on U.S. Citizenship Day: Friday, September 16, 2016. They have also agreed to help recruit attorneys for the event. Formed an organizational structure. We now conceptualize our work into four teams: Outreach, Civics Education, Legal services, and Administration. For example, the civics education team consists of two partners who offer civics courses working with the director. We are working to standardize the courses and collaboratively meet the demand for learners. Connect w/ other naturalization programs. Cities for Citizenship and National Partnership for New Americans (NPNA) have been invaluable in leading us to training resources, educational opportunities, and by offering advice for the new Madison effort.
3. Intended Service Population: (2500 characters) Please describe the intended service population (e.g., where they are located, ages, ethnicities, income ranges, English language proficiency etc.). The intended service population for this project are Latino lawful permanent residents who reside in the Madison area and are eligible to become naturalized citizens. We estimate there are 12,000-15,000 Latinos who are eligible to apply for citizenship in Dane County. [Note: A lawful permanent resident, according to the U.S. Department of Homeland Security, is someone who was born outside the US but who resides in this country as a legal immigrant (someone with a green card; a resident alien ).] National data tell us that more than half of lawful permanent residents in the US are low income. National data also reveal that nine out of 10 Latino lawful permanent residents would naturalize if they could. Pew Research and other sources tell us that the major barriers to naturalization (citizenship) are: inadequate English reading, writing & speaking abilities; the $680 application fee; US history & civics content of the citizenship test; fear of failing the test; lack of clarity about the path to citizenship, and finding an affordable & trustworthy lawyer. What do we know about Latinos in the Madison area? Latinos comprise about 6.2% of the population of Dane County, or about 32,000 people. More than half of the 32,000 Latinos in the county live in the City of Madison; the remaining are distributed around the county with high concentrations in Fitchburg and the Town of Madison. We know that 40% of the Latino population in Dane County is foreign-born and among this group are the lawful permanent residents we target with this project. The median age of Latinos in Dane County is 24.4 years old, 11 years younger than the median age for non-latinos here. Spanish is spoken in about 74% of Latino households in Dane County. Of this group of Spanish speakers, almost half report that they speak English very well. Seven percent report speaking no English and 22% speak it, but not well. In the year 2013, there were 3,570 lawful permanent residents who became naturalized citizens in the State of Wisconsin, according to the US Citizenship Information Service (USCIS). Of those who naturalized in Wisconsin in 2013, only 755 people were from Madison. With Baldwin support, we initiated services to Latinos because we are familiar with Latino cultures, language, and the organizational partners in town who serve them. In fact, we have provided services to immigrants who are not Latinos and will continue to do so, however our proposed outreach efforts will focus primarily on Latinos until our services and funding are more securely established. 4. Innovation: (5000 characters) How does this proposal reflect a new or innovative approach to the stated problem? Focus on Citizenship. At this critical time of climbing numbers of immigrants in our city, this is the first entity dedicated to helping permanent residents achieve citizenship. Coalition. For partner organizations, they can now offer their clients/learners the full set of needed citizenship programs and naturalizations services, from inquiry to oath, through partners in the coalition. Building on expertise of partner organizations. Our model focuses on supporting partners existing services with funds and technical support to strengthen their programs and enable them to scale-up offerings to meet the needs of our growing immigrant population in Madison. Collaborative Problem-Solving. Partner organizations are collaborating with new partners and deepening existing collaborations as a result of the coalition. While at a coalition informational event, staff who teach civics classes at Literacy Network and Catholic Multicultural Center met for the first time. By the end of the afternoon, they had devised a plan to share students and divide civics classes by English level of student: Literacy Network will teach less experienced English speakers and Catholic Multicultural Center will offer the advanced classes. Help with navigation to citizenship for immigrants. One of the first challenges most permanent residents face is understanding what they must do to become a citizen. The U.S. Citizenship Information Service s
(USCIS) website can be confusing and there has been no apparent help in Madison to help people explore the process until Madison Path to Citizenship. UW Madison and UW Extension taking leadership. When we started Madison Path to Citizenship, it was clear that the NGOs in town seeking to serve the informational, educational, and legal needs of permanent residents were overwhelmed and that several services for naturalization did not exist in Madison. Leadership from UW and UW Extension has enabled us (as a community) to shine the light on this need for citizenship assistance. Hopefully, working together, we will be able to help permanent residents reach their goal to become citizens and to be welcomed and integrated into our community. 5. Project/Program Goals: (5000 characters) Please describe the specific goals, objectives and intended measurable impacts of this program/project. Include the number of people you expect will benefit from this project. The overarching goal for this program is to create two CRITICAL pieces of infrastructure for Madison s nascent and growing citizenship program. There are two major program goals. Goal 1: PLAN & CARRY OUT A CITIZENSHIP OUTREACH & INFORMATION CAMPAIGN to reach lawful permanent residents. We have learned that before they start on the path, many people need information about citizenship eligibility, benefits, responsibilities, the actual path, and where to get help in Madison. Specific objectives and measurable impacts are: 1) Communications Priorities. Madison Path to Citizenship s director will: Work with a graphic artist to create a logo for Madison Path to Citizenship. Hire a web developer to create a simple website with events; classes; partners offerings & contact information; downloadable information sheets; links to USCIS resources; online forms for information requests & volunteering. Set up a dedicated phone number and email address for Madison Path to Citizenship. 2) Conduct Citizenship Outreach Information Sessions. Director will: Identify hosts (partners and other organizations) for information sessions. (Target: 30+ partners and others will be approached.) Conduct Citizenship Informational Sessions. Staff & volunteers will talk with groups about US citizenship: benefits, responsibilities, steps required, and where to go in Madison for help. Most sessions will take place at community sites during evenings & weekends. (Target: 20 information sessions.) Recruit & train volunteers to conduct Citizenship Information Sessions. UW-Madison Latino/a Law Student Association will work with the director to recruit volunteers from their organization to assist in conducting information sessions (Target: 40 volunteers.) 3) Engage City of Madison in Citizenship Workshops. Director will: Identify & engage alders, city staff, and/or businesses to host and be present for two Citizenship Workshops during the year of the grant (1-2 alders or businesses for each workshop). Engage at least one sponsor to assist with promotion (radio or TV) of each workshop. 4) Annual Event: Welcoming of New Citizens to Madison. We will create an annual event to celebrate & welcome new citizens with brief welcoming talks, invitations for community engagement, a welcome from the League of Women Voters, & light refreshments for new citizens, their families, Madison Path to Citizenship partners, and others who wish to welcome them. Director will: Plan and organize the event (hopefully with City of Madison).
Recruit business sponsors to cover the costs of the event. Goal 2: CREATE A U.S. CIVICS EDUCATION PROGRAM at Literacy Network. Currently, Literacy Network has no funding for citizenship programming. In recent years, the organization has been able to meet the needs of some prospective citizenship applicants by offering 5-6 tutors and 1-2 volunteerled classes using its own resources. But the number of students requesting citizenship services has increased 76% in the past three years; applicants are also requesting more hours of instruction. Due to lack of funding, Literacy Network has had to restrain services that have the demand & potential. Demand is high for both US Civics classes and for tutoring focused on citizenship interview preparation. Both have overgrown capacity at Literacy Network. Create a holistic new U.S. Civics Program at Literacy Network that will enable Literacy Network to accomplish the following goals: 1) Implement intake that directs applicants to appropriate level of instruction; 2) Increase the number of tutors; 3) Provide referrals to legal and support services at partner organizations; 4) Increase the number of instruction hours per student; 5) Train volunteer teachers and tutors for U.S. Civics instruction; 6) Serve as the coalition s lead agency for civics training of volunteers for civics education. The objectives of this new U.S. Civics Program are to: Create a U.S. Civics Program at Literacy Network. Commit a part-time (0.25 FTE) position to coordinate the new U.S. Civics Program and to conduct student intake. Create and share with partners an efficient system for intake, placement, & tracking of student progress. Provide quality instruction to 50 students in classes; and 25 students paired with a tutor during the year of the grant. Increase instruction time to 40 hours/student to comply with USCIS standards. Train & supervise 15 volunteer tutors to work with students. Screen and train 3-5 volunteer instructors to teach at Literacy Network & at Catholic Multicultural Center & at one more location by end of 2017. Share student information among partners of Madison Path to Citizenship to help facilitate students advancement along the path to citizenship with the necessary educational and legal services. Begin to measure & shorten the average length of time from intake to readiness to apply for US Citizenship. 6. Program/Project design: (5000 characters) Please describe structure of proposed program or project, hours of service/schedule, staffing, curriculum or project/service structure, etc. This proposal to seeks to build capacity by creating two critical pieces of missing infrastructure for the Madison Path to Citizenship. The CITIZENSHIP OUTREACH & INFORMATION CAMPAIGN will be carried out by Madison Path to Citizenship s director, with partners & volunteers. The vast majority of people who have contacted us for help since we founded Madison Path to Citizenship are still at the first stages of inquiry about U.S. citizenship! They have many unanswered questions about the benefits, responsibilities and the process of becoming a naturalized US citizen. This tells us that our next step is informational outreach to permanent residents. Madison Path to Citizenship is asking the City of Madison for a 0.20 FTE position for the director to coordinate the Citizenship Outreach & Information Campaign. This will be a total of 416 hours or one full day per week for the director to collaborate with community partners to complete the following tasks during the year of the proposed grant: 1) Work with a graphic artist and web developer to create a logo, website, email and phone number for Madison Path to Citizenship to create points of contact with the community.
2) Plan & Conduct Citizenship Outreach Information Sessions. Develop English and Spanish language PowerPoint presentations and handouts; Identify hosts and schedule information events with partners and other organizations. Director will work with volunteers from the UW-Madison Latino/a Law Students Association, working in pairs, to conduct information sessions of about 1.0-1.5 hours each. Informational Sessions will consist of a brief talk and Questions & Answers about U.S. citizenship: benefits, responsibilities, the steps required, and where to go in Madison for help. We are anticipating mostly weekend and evening events with a target of conducting at least 20 information sessions. 3) Engage City of Madison elected officials and businesses in Citizenship Workshops. Our other source of funding (Baldwin) pays the expenses for two Citizenship Workshops for the year. For this grant, the director and partners will work with elected officials and businesses in the city to engage them in both Citizenship Workshops for the year. 4) Collaborate to Plan and Carry Out Annual Event: Welcoming of New Citizens to Madison. Director will plan & work with volunteers to carry out an event to welcome new citizens. Director will seek support from the City and identify business sponsors to cover the costs of the event. CREATE A U.S. CIVICS EDUCATION PROGRAM at Literacy Network. Literacy Network has experience preparing permanent residents for the citizenship test with US civics classes and individual tutoring. Literacy Network staff have also developed a system for training teachers & tutors, and for supervising tutor/student pairs, but there is no funding for this programming. Demand for civics learning is increasing and has overgrown capacity at Literacy Network. Madison Path to Citizenship is asking the City of Madison for 0.25 FTE position for a Coordinator of Civics Education at Literacy Network. The Coordinator will create & manage a new US Civics Program at Literacy Network that will take responsibility for leading US Civics education in the City of Madison. This funding will enable the Civics program coordinator to work a total of 520 hours (a.25 FTE) during the grant year to hire, train & support the program s interns and volunteers, conduct individual student intake, make referrals, and track student progress and outcomes. Literacy Network will create a holistic US Civics education program consisting of four interconnected services for adult English Language Learners who are seeking naturalization: Intensive group class instruction in US Civics 1:1 tutoring and mock interviews provided by trained community volunteers Individualized student intake and progress management Referrals to Madison Path to Citizenship partner agencies for legal and support other services Group class instruction Two intensive group classes will meet 2x/week for 1.5 hours for 44 weeks over the course of three semesters (one year) Literacy Network will train a Senior Intern to teach the two group classes. Interns are volunteers and will contribute an estimated 800 hours of instructional time to the project for an in-kind value of more than $17,000 Classes will help students prepare for the four areas of the naturalization interview: 100 Civics and History questions, questions about the student s N-400 application, reading, and writing 50 students will receive at least 40 hours of instruction during the grant period. Volunteer support Literacy Network s Program Coordinator will train and support a stable of 15 volunteer tutors to intensify interview preparation for students who are close to taking the citizenship test Instructors will conduct mock interviews to help determine when learners are ready for the test
Volunteer tutors will provide an estimated 750 hours of instruction for an in-kind value of $16,600 7. Community Engagement: (2500 characters) Please describe how community, residents and program and/ or project participants were engaged in the development of this proposal. Madison Path to Citizenship was founded as a community-based organization; our chosen partners are deeply engaged in the immigrant community. Before starting Madison Path to Citizenship, Ibarra and Greenberg met with colleagues at Centro Hispano, Catholic Multicultural Center, Latino Academy of Workforce Development, Literacy Network, and Jewish Social Services to hear their experiences with immigrants & citizenship. Their direct experiences working with immigrants confirmed the need for these services. For our current request to the City, we are also responding to immigrant demand. The Madison Path to Citizenship Workshop in January 2016 targeted people needing legal assistance to file the naturalization application. We had a good turn-out for that objective, but many more people came (and called) looking for answers to questions about the process of naturalization: Am I eligible to become a citizen? What do I have to do to become a citizen? What if I can t afford the $680 application fee? Where can I find an attorney I can trust and afford? After the workshop, we consulted with partners & identified a need to target immigrants at an earlier stage. We must conduct a more proactive information campaign about citizenship. We will go out into the community (through partners & others) to talk with people about citizenship. Many people need to get their questions answered before they will actually start on the path to citizenship (seeking legal services, taking civics classes, polishing English reading and writing, filing an application and taking the test). The need for a US Civics Education Program at Literacy Network also evolved out of demand from the very audience we seek to serve. Civics classes at Literacy Network are very large and growing each year. There is no funding or staff to offer more classes. Yet Literacy Network clearly is gaining a positive reputation in the immigrant community in Madison for helping people through the educational portion of naturalization. Literacy Network has a proven system for screening, training & supervising civics teachers and tutors for immigrant education. They are willing to share their know-how by taking leadership in civics education in Madison and helping to train civics teachers for other Madison Path to Citizenship partners. We feel confident we are hearing what immigrants needs are. With financial support from the City and partner expertise, we are confident we will be able to serve this audience. 8. Collaboration: (2500 characters) Please describe the level of involvement with other service providers, schools, funders, government bodies, or other public or private stakeholders in the development of this proposal and its expected implementation. Madison Path to Citizenship was designed to serve permanent residents through the collaboration of existing partner organizations. In our short history, partners & others have shown many forms of collaboration. The original collaboration was between Laurie Greenberg of UW Continuing Studies and Armando Ibarra of UW Extension who consulted with colleagues at Centro Hispano, Catholic Multicultural Center, Latino Academy of Workforce Development, Jewish Social Services, and Literacy Network about the need for such a program. Partners wrote letters of support that helped secure seed funding from the UW s Baldwin Endowment. Word of mouth, new consultations, & our citizenship events brought new organizational members into the coalition: Community Immigration Law Center (CILC), Madison Public Library, UW-Latino/a Law Student Association, UNIDOS Against Domestic Violence & UW-Madison Latin American, Caribbean & Iberian Studies. The project is also funded collaboratively: UW-Madison Ira and Ineva Reilly Baldwin Wisconsin Idea Endowment granted $60,000; UW Continuing Studies & UW Extension provide partial match for salary for three years. Our first Citizenship Workshop demonstrated tremendous collaborative commitment! There were 25 volunteers from 15 different organizations and many more individual volunteers.
Partner organizations staffed tables & answered questions. Attorneys left their offices & came to offer pro bono services for the afternoon! Civics instructors from Literacy Network and Catholic Multicultural Center met for the first time at the workshop where they worked together to offer class information. By the end of the event, the two instructors had agreed to share students and resources across organizations: they had devised a plan to offer ESL beginner & intermediate civics classes at one organization & the advanced classes at the other. UW students helped with translation. Madison Public Library loaned us two laptops to file applications. Four girls from Vera Court s after school Girl Power! came to hand out popcorn. The next phase of our development will rely heavily on collaboration too. Partners are prepared and happy to provide it. 9. Proposed Timeline for Implementation: Activity CITIZENSHIP OUTREACH & INFORMATION CAMPAIGN Estimated Start and Completion Dates Communications Priorities for Madison Path to Citizensh Create a logo with graphic artist Create website with web developer Set up a phone number & email address July 1, 2016 August 1, 2016 July 1, 2006 Sept 1, 2016 July 1 July 15, 2016 Citizenship Outreach Informational Sessions Identify hosts for informational sessions Conduct Citizenship Informational Sessions July 1 June 30, 2017 July 1 June 30, 2017 Engage City of Madison in Citizenship Workshops. Identify elected officials & businesses to host Citizenship Workshops o o For Sept 2016 workshop For March 2017 workshop Annual Event: Welcoming of New Citizens to Madison. Schedule event (maybe for spring 2017?) Identify business sponsors to cover the costs of the event July 1 August 1, 2016 Sept 30, 16 Feb 1, 2017 July 1 Sept 1, 2006 Oct 2016 Feb 2017 CITIZENSHIP PROGRAM AT LITERACY NETWORK
Commit 0.25 person to coordinate a U.S. Civics Program Create volunteer position descriptions and training June 2016 Aug 30, 2017 June 2016 Sept 2016 Prepare curriculum for intensive group classes Create an efficient system for intake, placement, & tracking of student progress Train & supervise 15 volunteer tutors Screen and train 2-3 volunteer instructors Increase instruction time to 40 hours/student to comply with USCIS standards June 2016 Sept 2016 July 2016 Sept 2016 July 2016 June 2017 July 2016 June 2017 Sept 2016 Aug 2017 10. Funding: (500 characters each) a) What other funding have you sought and/or received to support this project? We received $60,000 for three years from UW-Madison Baldwin Endowment for other parts of the Madison Path to Citizenship Program. Baldwin funds cover the costs of two workshops a year, reimburse (a limited number of) applicants for $200 of the $680 fee, and help them with transportation costs for the three required trips to Milwaukee to U.S. Homeland Security. Baldwin also covers small stipends for two years for partner organizations--to cover some of their time on citizenship work. UW Continuing Studies, UW Extension and Baldwin all contribute to the 0.3 FTE position occupied by Greenberg. None of the work proposed here is covered by any other source of funds. b) Do you anticipate future funding needs from City sources associated with this proposal? Please describe. We would like to think that the City of Madison would continue its long-term commitment to immigration services, including citizenship (in some form). c) Has your organization received funding from the City of Madison Community Development Division, City of Madison CDBG office, Community Services, the Emerging Opportunities Program or the former Emerging Neighborhoods Program in the last 5 years? No 11. Budget: Summarize your project budget by estimated costs, revenue, and fund source. BUDGET EXPENDITURES A. Personnel Costs (Complete Personnel chart below) TOTAL PROJECT COSTS AMOUNT OF CITY $ REQUESTED 1. Salaries/Wages (show detail below) 47,298 23,192 24,106 AMOUNT OF NON- CITY REVENUES SOURCE OF NON- City FUNDED PORTION Baldwin, UW Continuing Studies, UW Extension
2. Fringe Benefits and Payroll Taxes 12,576 5,334 7,242 B. Program Costs 13,535 2,435 11,100 1. Program supplies and equipment 2. Office Supplies - Photocopies for outreach handouts + civics class 450 handouts 3. Transportation 4. Other (explain) See above 1,665 C. Space Costs 5. Rent/Utilities/Telephone 320 Same as above Same as above Grasshopper phone service- 1 year 6. Other (explain): D. TOTAL (A + B + C) $73,414 $30,966 $42,448 See above Explanation of Other expenses: (500 characters) ($490 logo, $950 website, $225 web hosting 1 year = $1670) 12. Personnel Chart: Please list all paid staff that will be working on the proposed program/project. Title of Staff Position F.T.E.* Proposed Hourly Wage* $ Project Director.20 $ 29.00 = 12,064 Civics Program Coordinator at Literacy Network.25 $ 17.00 = 8,840 Senior Director of Tutoring at Literacy Network.05 $ 22.00 = 2,288 $ TOTAL $23,192 *FTE = Full Time Equivalent (1.00,.75,.50, etc.) 2080 hours = 1.00 FTE Please identify FTE that will be spent in this project. *Note: All employees involved in programs receiving City of Madison funds must be paid the established Living Wage as required under City of Madison Ordinance 4.20. Effective January 1, 2016 December 31, 2016, the Living Wage is $12.83 per hour. 13. Fiscal Agent Relationship (if applicable): If applicant organization is not a 501c (3) this section must be completed. If applicant is a 501c (3) please skip to the Signature Page. SEE SEPARATE ATTACHMENT Fundamental expectations of the Fiscal Agent and Applicant relationship: The Fiscal Agent should read the EOP application and have some confidence that the applicant agency will be able to successfully implement the proposed project or program. The Fiscal Agent will accept allocated funds from the City of Madison for the identified program or project and reimburse the applicant for expenses incurred performing the work of the contracted program. The Fiscal Agent and the applicant agency will decide who will provide and purchase the necessary insurance coverage for the identified program. The Fiscal Agent will ensure that the funded project or program is in compliance with City of Madison Purchase of Service Contact requirements, including but not limited to Living Wage requirements, Non Discrimination and Affirmative Action, and equal benefits protections.
-SIGNATURE PAGE- City of Madison Contracts: The following information is provided in order to outline city requirements that will apply if your proposal is funded. All allocated funds will be administered through contracts with the City of Madison, community Development Division. If funded, the City of Madison reserves the right to negotiate the final terms of a contract with the selected organization. If funded, applicants will be expected to attend a mandatory meeting on contracting requirements the week of November 17. City purchase of service contracts include requirements regarding non discrimination, and consideration of vulnerable populations along with specific requirements regarding the following three areas: 1. Affirmative Action: If funded, applicant hereby agrees to comply with City of Madison Ordinance 39.02 and file either an exemption or an Affirmative Action Plan with the Department of Civil Rights. A model Affirmative Action Plan and instructions are available at http://www.cityofmadison.com/dcr/aaplans.cfm. 2. Living Wage Ordinance: All employees involved in programs supported by City of Madison funds must be paid the established Living Wage as required under City of Madison Ordinance 4.20. The Living wage effective January 1, 2016 is $12.83 per hour. For more information on Living Wage requirements, go to http://www.cityofmadison.com/finance/wage/. 3. Insurance If funded, applicant agrees to secure insurance coverage in the following areas to the extent required by the office of City Risk Management: Commercial General Liability Automobile Liability Worker s Comp Professional Liability The cost of this coverage can be considered in the request for funding. The Certificate of Insurance that will be required at the time of contracting is available on the City of Madison Risk Management website. A sample contract that includes standard provisions may be obtained by contacting the Community Development Division at (608) 266-6520. 4. Signature: (Any applications submitted without a signature will be considered incomplete and will not be considered for funding.) Applicant Signature: Enter Name: Date: By entering your initials in the box, You are electronically signing your name and agreeing to the terms above. i http://www.nyc.gov/html/imm/downloads/pdf/economic-impact-of-naturalization-2015-12-09.pdf.