WYCKOFF BOARD OF EDUCATION WYCKOFF, NEW JERSEY This is a formal notification that a Special Business Meeting of the Board of Education of the Township of Wyckoff, County of Bergen, New Jersey, will be held on Tuesday,, immediately following the Work Session, at the Board of Education Office, 241 Morse Avenue, Wyckoff, NJ 07481 Alan C. Reiffe, CPA Board Secretary AGENDA FOR SPECIAL BUSINESS MEETING FORMAL ACTION WILL BE TAKEN AT THIS MEETING I. Call meeting to order after adjournment from Work Session Presentation 1. ABR HIB Self- Assessments Steve Raimo II. ORAL COMMUNICATION ON AGENDA ITEMS When recognized by the President, please state your name and address prior to commenting on an agenda item. All meetings at which the Board transacts official business must be public (18A:10-6). As stated in Board Policy: Meetings of the Board are conducted for the purpose of carrying on the business of the schools and, therefore, are not public meetings, but meetings held in public. Therefore, once oral communication is closed by the President, no other questions or comments will be permitted until the Oral Communication portion at the end of the agenda. At that time, questions do not have to be confined to agenda items.
III. IV. BOARD PRESIDENT S REPORT SUPERINTENDENT S REPORT A. Reports and Information from Superintendent and Staff 1. Superintendent s Report 2. Suspensions/HIB V. BUSINESS ADMINISTRATOR S REPORT VI. ACTION ITEMS A. FISCAL MANAGEMENT Finance Committee Report Motion to approve the following Fiscal Management Resolutions: 1. Minutes as follows: a. June 17, 2013 Regular Business Meeting b. June 17, 2013 Private Executive Meeting 2. To approve the bill list as follows: DATE DESCRIPTION WARRANT NO. AMOUNT 06/26/13 Payroll - Net Pay Wire Transfer 659,465.04 06/26/13 Payroll - Agency Wire Transfer 447,936.44 06/26/13 Payroll - FICA Wire Transfer 83,560.45 06/26/13 Payroll - DCRP Wire Transfer 161.57 07/09/13 Bills List 13082-13154 117,753.10 07/11/13 Payroll - Net Pay Wire Transfer 22,323.14 07/11/13 Payroll - Agency Wire Transfer 3,340.27 07/11/13 Payroll - FICA Wire Transfer 1,963.26 07/12/13 Payroll - Net Pay Wire Transfer 74,791.10 07/12/13 Payroll - Agency Wire Transfer 46,000.11 07/12/13 Payroll - FICA Wire Transfer 8,779.20 07/12/13 Payroll - DCRP Wire Transfer 158.80 2
3. BE IT RESOLVED to approve the budgetary transfers as per attached. 4. To approve the acceptance of gifts as per attached. 5. To authorize the Business Administrator to sign the lease agreement for a Pitney Bowes DM400C Postage Machine for a 48-month period at a cost of $187 per month as per attached. 6. To amend the resolution of the June 17, 2013 to read as follows: To accept the funding under the No Child Left Behind (NCLB) Application for the 2013-2014 School Year as per the attached Allocation Notice Summary: Title II Part A - District $31,044 Title II Part A St. Elizabeth $3,530 Title II Part A Eastern Christian $2,516 Title III District $3,609 Moved by Seconded by Roll Call: Bowers Carolan Della Pietra Francin Martone Swenson Taneja B. OPERATIONS AND MANAGEMENT Facilities/Building and Grounds Committee Report Motion to approve the following Operations and Management Resolutions: 1. WHEREAS, The Board of Education of Wyckoff in the County of Bergen, New Jersey ( the Board ), desires to proceed with a school facilities project consisting generally of: BOILER REPLACEMENT AT SICOMAC SCHOOL WHEREAS, the Board now seeks to take the initial steps in order to proceed with the Project: NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION OF WYCKOFF IN THE COUNTY OF BERGEN, STATE OF NEW JERSEY, as follows: 3
Section 1. In accordance with the requirements of Section 6A:26-3 of the New Jersey Administrative Code, the Board hereby approved the Schematic Plans prepared in connection with the Project and Board further authorizes the submission of same to the Bergen County Superintendent of Schools and the New Jersey Department of Education for approval. This project is designated Other Capital and the Board is not seeking state funding. Section 2. The Board hereby authorizes the amendment to its Long-Range Facilities Plan in order to reflect the proposed Project. Section 3. The School Administration and such other officers and agents of the Board as are necessary, including the Board attorney, bond counsel and architect, are hereby authorized to perform such other acts, to execute such other documents and to do such other things as are necessary to implement the determinations of the Board set forth in this resolution, including the submission of Information to the New Jersey Department of Education as applicable to the proposed Project. Section 4. This resolution shall take effect immediately. 2. WHEREAS, the Wyckoff Board of Education (hereinafter referred to as the Board ) advertised for bids for the Asbestos Abatement at Sicomac Boiler Room Project (hereinafter referred to as the Project"); and WHEREAS, on July 2, 2013, the Board received seven (7) bids for the Project, as reflected on the attached bid tabulation sheet; and WHEREAS, the lowest responsible bid for this Project was submitted by Lesco Services, Inc. (hereinafter referred to as Lesco ) with a base bid in the amount of $32,400; and WHEREAS, the bid submitted by Lesco is responsive in all material respects and it is the Board s desire to award the contract for the Project to Lesco. NOW, THEREFORE, BE IT RESOLVED, that the Board hereby awards the contract for the Asbestos Abatement at Sicomac Boiler Room to Lesco Services, Inc. in a total contract sum of $32,400. BE IT FURTHER RESOLVED, that this award is expressly conditioned upon the contractor furnishing the requisite insurance certificate and labor and materials/performance bond as required in the project specifications, together with an AA201-Project Manning Report, an executed A-107-Standard Form of Agreement Between Owner and Contractor for a Project of Limited Scope, within ten (10) days of the date hereof. 4
BE IT FURTHER RESOLVED, that the Board Attorney is hereby directed to draft the agreement with the successful bidder consistent with this Resolution and with the terms contained in the bid documents approved by the Board for the Project. The Board President and the Board Secretary are hereby authorized to execute such agreement and any other documents necessary to effectuate the terms of this Resolution. Moved by Seconded by Roll Call: Bowers Carolan Della Pietra Francin Martone Swenson Taneja C. PERSONNEL Personnel/Negotiations Committee Report Motion to approve the following Personnel Resolutions: The Superintendent s recommendation in regard to personnel matters: 1. To approve the resignation of Thaya Katsantonis, Part Time Kindergarten Aide, Washington School, effective June 30, 2013. 2. To approve the personal leave of absence for Jessica Lacasse, Grade 2 Teacher, Sicomac School, with an approximate effective date of October 28, 2013 through an approximate end date of March 7, 2014. 3. To approve the appointment of Brianne Donohue, Special Education Aide, Washington School, Step 1, Tier IV, $19.25 per hour, 33.75 hours per week, effective September 1, 2013 through June 30, 2014 pending clearance of required documents. 4. To approve the appointment of Dana Swarts, Resource Room Teacher, M.A. +60, Step 6, $63,353 effective September 1, 2013 through June 30, 2014 pending clearance of required documents. 5. To approve the appointment of Elizabeth Maginn, Speech Language Specialist, Sicomac School, M.A. Step 5, $55,830 effective September 1, 2013 through June 30, 2014 pending clearance of required documents. 6. To approve the appointment of Christin Racioppi, Resource Room Teacher, Washington School, M.A. Step 1, $53,782 effective September 1, 2013 through June 30, 2014. 5
7. To approve the appointment of Neeva Leibowitz, Special Education Aide, Washington School, Step 1, Tier IV, $19.25 per hour, 33.75 hours per week, effective September 1, 2013 through June 30, 2014 pending clearance of required documents. 8. To approve the appointment of Nina Daly, Kindergarten Aide, Lincoln School, $19.25 per hour, 26 hours per week, effective September 1, 2013 through June 30, 2014. 9. To approve the additional assignment of Kim DeYoung, as an aide in the 2013 ESY Program at her hourly rate as per attached. 10. To amend resolution C.18 of the June 17, 2013 Regular Business Meeting to read as follows: To approve the appointment of Jennifer Pellegrini, Special Education Kindergarten Aide, Washington School, $19.25 per hour, 30 hours per week, pending clearance of required documents, effective September 1, 2013 through June 30, 2014. 11. To approve the additional 2013 Summer Hours for the following staff members: Nancy Hahn Michelle Giumarra Nancy Perry Nicole Kenney 30 hours 60 hours 5 hours 10 hours 12. To amend resolution C.3 of the June 3, 2013 Regular Business Meeting to read: To approve the appointment of Katharine Teague, Leave Replacement Grade 1 Teacher, Lincoln School, B.A. Step 1, $48,782 pro-rated, with an approximate start date of September 1, 2013 through an approximate end date of November 1, 2013. 13. To approve the reassignment of Amelia Troast from Part Time Basic Skills Teacher, Coolidge School, to Grade 4 Teacher, Coolidge School, B.A. Step 2, $49,294 effective September 1, 2013 through June 30, 2014. 14. To approve the transfer of Nicole Kenney, from Grade 4 Teacher, Coolidge School to Grade 5 Teacher, Lincoln School, effective September 1, 2013. 6
15. To approve the appointment of Joseph Moran, Seasonal Computer Technician, at an hourly rate of $12.00 not to exceed 450 hours for the 2013-2014 school year, pending clearance of required documents. 16. To approve the resignation of June Weissman as 2013 Summer School Director effective and to appoint Dr. Barbara Pepe as 2013 Summer School Interim Director effective July 10, 2013 at a stipend of $3,500. 17. To appoint the following additional 2013 Summer School Staff: NAME POSITION SALARY Maria Vardoulakis Teacher $ 760 per session 18. To amend resolution C.22 of the June 19, 2013 Regular Business Meeting to read as follows, so as to reflect a reduction in the percentage of base salary from 15% to 14.99%: WHEREAS, the Board submitted merit pay criteria for the 2012-2013 school year for Richard Kuder to the Bergen County Executive Superintendent for review on October 1, 2012; and WHEREAS, the Bergen County Executive Superintendent approved the merit pay criteria for Mr. Kuder on January 8, 2013; now therefore, BE IT RESOLVED, that the Board hereby certifies that the following qualitative and quantitative criteria that was submitted and approved by the Bergen County Executive Superintendent have been satisfactorily completed by Mr. Kuder: Quantitative a. Following the completion of Power Walk Through training, each administrator will conduct a minimum of five walk-throughs per week to collect data regarding instruction and program. The district will analyze this data to determine future actions. b. Students will increase their level of proficiency between pre-test and post-test rubrics in the area Conventions of Standard English in Grades 6-8. c. To collect and analyze data regarding school climate using a normed-survey and identify opportunities to improve student, teacher and parent perceptions of school climate. 7
Qualitative a. To collect data on the use of instructional technology in the district by all students and teachers. b. Establish a district-wide committee to evaluate current homework practices in the district. BE IT FURTHER RESOLVED, that Mr. Kuder is entitled to, and shall receive, a merit pay bonus of $23,234.50 which is equal to 14.99% of his base salary of $155,000, and BE IT FURTHER RESOLVED, the Board shall submit the within resolution to the Bergen County Executive Superintendent for review and approval prior to payment being made to Mr. Kuder. 19. To approve the amended Twelve Month Holiday Schedule for Wyckoff Administrators Association for the 2013-2014 school year as per attached. 20. To approve the 2013-2014 Field Placements and Student Teacher Assignments as per attached. Moved by Seconded by Roll Call: Bowers Carolan Della Pietra Francin Martone Swenson Taneja D. INSTRUCTION AND PROGRAM Education Committee Report Motion to approve the following Instruction and Program Resolutions: 1. To approve the costs associated with the out-of-district placements as per attached. 2. To approve the submission of the amended Statement of Assurance to Operate Summer School 2013 to the Executive County Superintendent of Schools for approval as per attached. Moved by Seconded by Roll Call: Bowers Carolan Della Pietra Francin Martone Swenson Taneja 8
E. GOVERNANCE Policy/Communications/Legislation Committee Report Motion to approve the following Policy/Communications/Legislation Resolutions: 1. To approve in accordance with Board Policies #0147, #3440 and #4440, reimbursement for travel and related expenses as per attached, where such travel and related expenses have been previously reviewed by the building principal/supervisor, and the chief school administrator has determined that such travel and related expenses promotes the delivery of instruction or furthers the efficient operation of the school district and is fiscally prudent as per attached. 2. To approve the reading/adoption of the attached Wyckoff Township Board of Education Policies and Regulations as per attached. NONE 3. To affirm the Superintendent s recommendation regarding the HIB Case Files # 2012 507. Moved by Seconded by Roll Call: Bowers Carolan Della Pietra Francin Martone Swenson Taneja VII. VIII. IX. ORAL COMMUNICATION FROM PUBLIC NEW BUSINESS ADVANCE PLANNING X. ADJOURNMENT 1. Future Meeting Dates: Regular Business Meeting August 19, 2013 7:00 PM, Wyckoff Board of Education Office, 241 Morse Avenue, Wyckoff, New Jersey 07481 9
To approve in accordance with Board Policies #0147, #3440 and #4440, reimbursement for travel and related expenses as per attached, where such travel and related expenses have been previously reviewed by the building principal/supervisor, and the chief school administrator has determined that such travel and related expenses promotes the delivery of instruction or furthers the efficient operation of the school district and is fiscally prudent. Employee Name Conference Name Date(s) of Meeting Expenses Jason Bohm NJASBO Certification Program 9/7/13, 9/11/13, Registration Fees 9/14/13, 9/21/13, 9/28/13, 10/5/13, 10/12/13, 10/19/13, 10/26/13, 11/2/13, 11/9/13, 12/7/13, 12/14/13, 1/4/14, 1/11/14, 1/25/14, 2/1/14, 2/8/14, 2/22/14 Janice Kochanek Training at Life Savers Health Education, Inc. 9/13 Travel, Registration Fees Nancy Williams Sheila McLean Lorraine Antonucci Janice Kochanek Nancy Williams Vaccines for Children Conference The State of Immunizations Looking Ahead NJ School Counselor Association Fall Conference American Academy of Pediatrics School Health Conference American Academy of Pediatrics School Health Conference American Academy of Pediatrics School Health Conference 9/25/13 Travel, Registration Fees 10/13/13 10/14/13 Travel, Registration Fees 10/16/13 Travel, Registration Fees 10/16/13 Travel, Registration Fees 10/16/13 Travel, Registration Fees Alan Reiffe ASBO International Conference 10/25/13 10/28/13 Travel, Registration Fees, Accommodations, Meals 10