REGULAR BOARD MEETING April 11, 2018-5:30 PM 31111 Greenspot Road, Highland, CA 92346 AGENDA "In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors". CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. AGENDA - This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. 1. Approval of Agenda 2. APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of
Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a. February 21, 2018 special meeting minutes b. February 28, 2018 regular meeting minutes c. Directors' fees and expenses for March 2018 INFORMATIONAL ITEMS 3. Update on Lead Testing in Public Schools DISCUSSION AND POSSIBLE ACTION ITEMS 4. Approval of Amendment for Weather Based Irrigation Controller Direct Installation Program 5. Approve the cancellation of the May 9, 2018 regular board meeting 6. Consider Adoption of Resolution 2018.09 - California Climate Investments Urban Greening Program Grant 7. Disposition of Surplus Property 8. Election for Special District Member of LAFCO REPORTS 9. Board of Directors' Reports 10. General Manager/CEO Report 11. Legal Counsel Report 12. Board of Directors' Comments ADJOURN PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District's office located at 31111 Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District's website at www.eastvalley.org subject to staff's ability to post the documents before the meeting. Pursuant to Government Code Section 54954.2(a), any request for a disability-related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the aboveagendized public meeting should be directed to the District Clerk at (909) 885-4900 at least 72 hours prior to said meeting.
Draft pending approval EAST VALLEY WATER DISTRICT February 21, 2018 SPECIAL BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 5:30 p.m. Director Morales led the flag salute. PRESENT: ABSENT: STAFF: LEGAL COUNSEL: GUEST(s): Directors: Carrillo, Coats, Morales, Smith Director: None John Mura, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Jeff Noelte, Director of Engineering and Operations; Justine Hendricksen, District Clerk; Shayla Gerber, Administrative Assistant Marty Cihigoyenetche Members of the public PUBLIC COMMENTS Chairman Carrillo declared the public participation section of the meeting open at 5:31 p.m. There being no written or verbal comments, the public participation section was closed. The General Manager/CEO provided an overview of the meeting; he stated that the Board took action to fill the vacancy created by the resignation of Ms. Nanette Shelton through the appointment process; that nine applications were received; and each candidate was provided with an orientation and requirements to serve on the Board. LEGAL COUNSEL REVIEW OF PROCEDURAL ASPECTS OF THE SELECTION PROCESS TO FILL BOARD VACANCY Legal Counsel reviewed the procedural aspects of selection process; he stated that each candidate would have three minutes each to introduce themselves and then proceed to interview questions from the Board; after all of the candidates have spoken, the Board will provide their scoring sheets to Legal Counsel and he and the District Clerk will tabulate the scores; he also reviewed the process in the event of a tie. 1 Minutes 02/21/2018 smg
COMPLETE SELECTION PROCESS TO APPOINT A NEW GOVERNING BOARD MEMBER TO FILL VACANCY The District Clerk announced that candidate #6, Lisa Migliozzi, was unable to attend the Board meeting and that eight candidates would be interviewed. Each of the candidates addressed the Board and stated their qualifications, experience and what they could bring to the District if appointed to the Board. Once the introductions were completed, all candidates were taken to the adjacent conference room until it was their turn to be interviewed. One-by-one, each candidate responded to interview questions from the Board. Once the interviews were conducted, the Board completed their scoring sheets. A break was taken to tabulate the votes. The Board took a break at 7:37 p.m. to allow Legal Counsel to tabulate the votes. The Board returned to open session at 7:47 p.m. Legal Counsel announced the chosen candidates in no particular order; he read the Board s individual votes as follows: Morales Goodrich, Collazo, Brown Carrillo Collazo, Shelton, Brown Coats Collazo, Goodrich, Brown Smith Goodrich, Shelton, Brown Legal Counsel announced a tie for first place between Mr. Collazo and Mr. Goodrich with a score of 13 points each. He stated that the third highest score was Ms. Shelton with a score of six points. That due to a tie, the Board will ask the two candidates a tie breaker question. Mr. Collazo and Mr. Goodrich responded to the tie breaker question from the Board. The Board took a break at 7:56 p.m. to complete their scoring sheet and to allow Legal Counsel to tabulate the votes. The Board returned to open session at 7:59 p.m. Legal Counsel read the Board s individual votes as follows: Morales - Goodrich Carrillo - Collazo Coats - Collazo Smith Goodrich Legal Counsel announced a tie and that pursuant to the procedure outlined, the Board conducted a second round of tie breaker questions to the two final candidates. Mr. 2 Minutes 02/21/2018 smg
Callazo and Mr. Goodrich responded to a second round of tie breaker questions from the Board. The Board took a break at 8:06 p.m. to complete their scoring sheet and to allow Legal Counsel to tabulate the votes. The Board returned to open session at 8:09 p.m. Legal Counsel read the Board s individual votes as follows: Morales - Goodrich Carrillo - Collazo Coats - Goodrich Smith Goodrich Legal Counsel announced that Mr. Goodrich received the most votes from the Board. APPROVE NOMINATION AND APPOINTMENT TO FILL GOVERNING BOARD MEMBER VACANCY M/S/C (Coats-Smith) that the Board nominate and appoint Phillip Goodrich as the new Governing Board Member replacing Director Shelton. ADMINISTER OATH OF OFFICE The General Manager/CEO administered the Oath of Office for the newly appointed Governing Board Member, Phillip Goodrich. GENERAL MANAGER/CEO REPORT The General Manager/CEO thanked all the candidates for applying for the Board vacancy. LEGAL COUNSEL REPORT No report at this time. BOARD OF DIRECTORS COMMENTS Director Coats congratulated newly appointed Director Goodrich. Director Morales stated that it is an honor and a privilege to serve on the Board; he thanked the candidates for applying for the Board vacancy and recommended that they apply to serve as a commissioner on the District s Community Advisory Board. Director Goodrich stated that he looks forward to serving on the Board. 3 Minutes 02/21/2018 smg
Vice Chairman Smith congratulated Director Goodrich and stated that all the candidates were fantastic. Chairman Carrillo thanked Director Goodrich for applying and completing the process to fill the Board vacancy. ADJOURN The meeting adjourned at 8:17 p.m. John Mura, Secretary Chris Carrillo, Board President 4 Minutes 02/21/2018 smg
Draft pending approval EAST VALLEY WATER DISTRICT February 28, 2018 REGULAR BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 5:30 p.m. Ms. Gerber led the flag salute. PRESENT: ABSENT: STAFF: LEGAL COUNSEL: GUEST(s): Directors: Carrillo, Coats, Goodrich, Morales, Smith Director: None John Mura, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Jeff Noelte, Director of Engineering and Operations; Justine Hendricksen, District Clerk; Shayla Gerber, Administrative Assistant Jean Cihigoyenetche Members of the public PUBLIC COMMENTS Chairman Coats declared the public participation section of the meeting open at 5:30 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF AGENDA M/S/C (Coats-Morales) that the February 28, 2018 agenda be approved as submitted. APPROVE THE FINANCIAL STATEMENTS FOR JANUARY 2018 M/S/C (Coats-Smith) that the Board approve the financial statements for January 2018 as submitted. DISBURSEMENTS M/S/C (Coats-Smith) that the General Fund Disbursements #251531 through #251742 which were distributed during the period of January 1, 2018 through January 31, 2018, bank drafts, and ACH Payments in the amount of $2,667,176.32 and $357,323.41 for payroll and benefit contributions, totaling $3,024,499.73 be approved. 1 Minutes 02/28/2018 smg
REVISION TO FRAMEWORK AGREEMENT WITH SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT The General Manager/CEO reviewed revisions to the Framework Agreement with San Bernardino Valley Municipal Water District (SBVMWD) that was signed in 2015; he stated that changes need to be made to Section 3 of the agreement to reflect changing circumstances and comments by the Department of Water Resources attorney as a result of his review of the District s funding application. He stated that if the revisions are approved, that they will be considered for approval by SBVMWD s board at their first meeting in March. M/S/C (Morales-Smith) that the Board approve the First Amended Agreement for the Construction and Operation of Groundwater Replenishment Facilities with the San Bernardino Valley Municipal Water District to facilitate 1) use of tax-exempt bond proceeds for funding of the Sterling Natural Resource Center and 2) termination of the Agreement upon activation of East Valley Water District s wastewater treatment authority. CONSIDER APPROVAL OF FY 2017-18 MID-YEAR BUDGET REVISIONS The General Chief Financial Officer gave a brief presentation of FY 2017-18 mid-year Budget revisions; he reviewed the operating budget, gave program summaries, presented an overview of the capital budget, discussed staffing changes and reviewed accomplishments. He stated that there were no revisions to the wastewater fund. The General Manager/CEO stated that the mid-year budget revisions were reviewed by the Finance and Human Resources Committee; that the District is in transition and is preparing for future staffing positions. The General Manager/CEO addressed promotions and stated that they were well deserved; and stated that the District takes pride in forecasting the budget and believes in not raising rates unless necessary. M/S/C (Morales-Coats) that the Board approve amendments to the FY 2017-18 Operating and Capital Budgets. BOARD OF DIRECTORS REPORTS Director Goodrich reported that on February 26 he met with the General Manager/CEO and the District Clerk for new board member orientation. Chairman Coats reported that on February 20 he attended the San Bernardino Valley Municipal Water District meeting where they approved the San Bernardino Basin Council Framework Agreement. Director Morales reported on the following: on February 20 he attended the Association of California Water Agencies Region 9 meeting where they discussed finalizing the event set for October; on February 21 he attended the District s special board meeting where 2 Minutes 02/28/2018 smg
Director Goodrich was appointed; on February 23 he participated in the American Water Works Association s web conference; and on February 27 he attended the Finance and Human Resources Committee meeting. Vice Chairman Smith reported on the following: on February 15 he met with the General Manager/CEO and Chairman Carrillo to discuss the General Manager/CEO s goals and objectives, and they reviewed the upcoming agenda; on February 21 he attended the District s special board meeting; and on February 27 he met with Mr. Bill Kelly to discuss the General Manager/CEO s 2017 year end review. Chairman Carrillo reported on the following: on February 15 he met with the General Manager/CEO and Vice Chairman Smith to discuss the General Manager/CEO s goals and objectives; on February 26 he attended the Association of San Bernardino County Special District s meeting; and on February 27 he attended the Highland City Council meeting. Information only. GENERAL MANAGER/CEO REPORT The General Manager/CEO stated that staff will be participating in Career Day at Bonnie Oehl Elementary School and on March 1 he will be meeting with a number of local constituents to discuss community partnerships. The General Manager/CEO informed the Board that they will be provided with a look ahead of District activities on a weekly basis. The General Manager/CEO informed the Board of upcoming meetings and events: March 2 @ 3:00 p.m. Legislative & Public Outreach Committee meeting March 12 @ 3:30 p.m. Finance & Human Resources Committee meeting Information only. LEGAL COUNSEL REPORT No report at this time. BOARD OF DIRECTORS COMMENTS Director Goodrich expressed his appreciation to staff and their dedication to the District and our community. Director Coats welcomed Director Goodrich to the Board; and made the following statement: Help ensure your water future by supporting the Sterling Natural Resource Center. Director Smith thanked Mr. Raley for attending the meeting tonight. 3 Minutes 02/28/2018 smg
Chairman Carrillo announced that Director Goodrich will fill the vacancy left by Ms. Shelton on the Engineering and Operations Committee; he welcomed Director Goodrich to the Board; he thanked the Chief Financial Officer for his presentation; and thanked everyone for attending the meeting. Information only. ADJOURN The meeting adjourned at 6:40 p.m. John Mura, Secretary Chris Carrillo, Board President 4 Minutes 02/28/2018 smg
To: From: Governing Board Members General Manager/CEO BOARD AGENDA STAFF REPORT Agenda Item #2.c. Meeting Date: April 11, 2018 Consent Item Subject: Directors' fees and expenses for March 2018 RECOMMENDATION: Approve the Governing Board Members fees and expenses for March 2018. BACKGROUND / ANALYSIS: The Board has instructed staff to list all director fees and expenses as a separate agenda item to show full fiscal transparency. Only after Board review and approval will the compensation and expenses be paid. AGENCY GOALS AND OBJECTIVES: Goal and Objectives II - Maintain a Commitment to Sustainability, Transparency, and Accountability a) Practice Transparent and Accountable Fiscal Management REVIEW BY OTHERS: This agenda items has been reviewed by the Administration department. FISCAL IMPACT The fiscal impact associated with this agenda item is $6,969.29 which is included in the current fiscal budget. Recommended by: John Mura General Manager/CEO Respectfully submitted: Justine Hendricksen District Clerk
ATTACHMENTS: Description Directors' Fees and Expenses March 2018 Type Cover Memo
To: From: Governing Board Members General Manager/CEO BOARD AGENDA STAFF REPORT Agenda Item #4. Meeting Date: April 11, 2018 Discussion Item Subject: Approval of Amendment for Weather Based Irrigation Controller Direct Installation Program RECOMMENDATION: Staff recommends that the Board of Directors approve an amendment to the contract with Anthony's Irrigation for the Weather Based Irrigation Controller Direct Installation Program. BACKGROUND / ANALYSIS: The District has developed a successful conservation program which has been steadily growing over the last five years. In that time, the Weather Based Irrigation Controller Direct Installation Program (WBIC) was introduced to encourage efficient irrigation while recognizing that our customers have limited time to dedicate toward conservation efforts. Since its inception, Dwayne Anthony of Anthony s Irrigation has partnered with the District to remove any existing irrigation controllers and replace them with an approved weather based model. As a licensed contractor, Mr. Anthony provides world class customer service to program participants and technical assistance while they familiarize themselves with the new controller. This conservation measure results in automatic seasonal watering adjustments, an on-site weather sensor to monitor changes in daily weather patterns, and automatic irrigation turn-offs during times of rain. Over 277 controllers have been installed during this fiscal year alone. The District continues to receive positive feedback from program participants about the usefulness of the equipment, the ease of the process, and the professionalism of Mr. Anthony. The current terms allow for the agreement to remain in place through FY 2018/19. However, due to the effectiveness and popularity of this program, staff continues to receive program applications from residents beyond the original anticipated contract amount. In order to approve the applications that have been received to date, along with maintaining the momentum of the program through next year, staff is recommending an amendment to the current agreement, with all other terms remaining the same. This request would result in an increase to the original contract by $225,000, allocating $75,000 for FY 2017/18 and $150,000 for FY 2018/19. Of the increase requested for FY 2017/18, $50,000 is available within the current funds budgeted for rebate programs and would require a budget adjustment of $25,000 for the remaining request. Staff will include $150,000 for program funding in the recommended FY 2018/19 budget. Should the
Board support the continuance of this program beyond this amendment, staff would conduct formal procurement procedures prior to the commencement of FY 2019/20, as required by the adopted Purchasing Policy. AGENCY GOALS AND OBJECTIVES: Goal and Objectives I - Implement Effective Solutions Through Visionary Leadership a) Identify Opportunities to Optimize Natural Resources REVIEW BY OTHERS: This agenda item has been reviewed by the Chief Financial Officer. FISCAL IMPACT This request would result in an increase to the original contract by $225,000, allocating $75,000 for FY 2017/18 and $150,000 for FY 2018/19. Of the increase requested for FY 2017/18, $50,000 is available within the current funds budgeted for rebate programs and would require a budget adjustment of $25,000 for the remaining request. Staff will include $150,000 for program funding in the recommended FY 2018/19 budget. Recommended by: John Mura General Manager/CEO Respectfully submitted: Kelly Malloy Director of Strategic Services
To: From: Governing Board Members General Manager/CEO BOARD AGENDA STAFF REPORT Agenda Item #5. Meeting Date: April 11, 2018 Discussion Item Subject: Approve the cancellation of the May 9, 2018 regular board meeting RECOMMENDATION: Staff is recommending that the Board approve cancellation of the May 9, 2018 meeting. BACKGROUND / ANALYSIS: East Valley Water District s regular board meetings occur on the 2nd and 4th Wednesday s of each month. Staff is recommending that the Board of Directors approve the cancellation of the May 9, 2018 regular meeting, as a quorum of the board will be attending the Association of California Water Agencies statewide annual conference May 8-11. The cancellation will not impact District operations and routine items will be scheduled accordingly. AGENCY GOALS AND OBJECTIVES: Goal and Objectives II - Maintain a Commitment to Sustainability, Transparency, and Accountability a) Practice Transparent and Accountable Fiscal Management FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: John Mura General Manager/CEO
To: From: Governing Board Members General Manager/CEO BOARD AGENDA STAFF REPORT Agenda Item #6. Meeting Date: April 11, 2018 Discussion Item Subject: Consider Adoption of Resolution 2018.09 - California Climate Investments Urban Greening Program Grant RECOMMENDATION: Staff recommends that the Board of Directors adopt Resolution 2018.09 approving the application for grant funds for the California Climate Investments Urban Greening Program. BACKGROUND / ANALYSIS: The District is actively seeking alternate funding for large projects and programs including the Sterling Natural Resource Center. Staff has been working with Blais & Associates, a grant writing firm, to find funding opportunities consistent with the District's Grant Strategy. The California Climate Investments Urban Greening Program has been identified as an ideal grant to request funding for landscaping at the Sterling Natural Resource Center. This grant seeks to reduce greenhouse gas (GHG) emissions and enhance parks and open space in disadvantaged communities. Eligible projects must be able to quantify GHG emissions reductions through approved methodology and guidelines. The application has been developed to request $1 million to support urban greening efforts on the Sterling Natural Resource Center site including: the demonstration garden, trees, plants, decomposed granite walking paths, permeable concrete, sidewalks, and educational signage. Any additional planting costs would be considered a project funding match while maintaining the grant funding request at a competitive level. Awards for this grant are anticipated in mid to late 2018 and must have construction completed by May 2020. AGENCY GOALS AND OBJECTIVES: Goal and Objectives II - Maintain a Commitment to Sustainability, Transparency, and Accountability c) Pursue Alternative Funding Sources
REVIEW BY OTHERS: This agenda item has been reviewed by the Finance Department. FISCAL IMPACT The administrative expenses associated with the grant application are included in the approved FY 2017/18 Budget. If awarded, the fiscal impact of the grant would be approximately $1 million. Recommended by: John Mura General Manager/CEO ATTACHMENTS: Description Resolution 2018.09 Respectfully submitted: Respectfully submitted by name Director of Strategic Services Type Resolution Letter
RESOLUTION NO. 2018.09 A RESOLUTION OF APPLICATION BY THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT APPROVING THE APPLICATION FOR GRANT FUNDS FOR CALIFORNIA CLIMATE INVESTMENTS URBAN GREENING PROGRAM WHEREAS, the Legislature and Governor of the State of California have provided funds for the California Climate Investments Urban Greening Program; and WHEREAS the California Natural Resources Agency has been delegated the responsibility for the administration of this grant program, establishing necessary procedures; and WHEREAS, said procedures established by the California Natural Resources Agency require a resolution certifying the approval of application(s) by the Applicants governing board before submission of said application(s) to the State; and WHEREAS, the applicant, if selected, will enter into an agreement with the State of California to carry out the Project NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT AS FOLLOWS: Section 1. Approves the filing of an application for the Sterling Natural Resource Center Project; Section 2. Certifies that applicant understands the assurances and certification in the application, and Section 3. Certifies that applicant or title holder will have sufficient funds to operate and maintain the project consistent with the land tenure requirements; or will secure the resources to do so, and Section 4. Certifies that it will comply with the provisions of Section 1771.5 of the State Labor Code, and Section 5. If applicable, certifies that the project will comply with any laws and regulations including, but not limited to, legal requirements for building codes, health and safety codes, disabled access laws, environmental laws and, that prior to commencement of construction, all applicable permits will have been obtained, and Section 6. Certifies that applicant will work towards the Governor s State Planning Priorities intended to promote equity, strengthen the economy, protect the environment, and promote public health and safety as included in Government Code Section 65041.1, and
Section 7. Appoints the General Manager/CEO, or designee, as agent to conduct all negotiations, execute and submit all documents including, but not limited to applications, agreements, payment requests and so on, which may be necessary for the completion of the aforementioned project(s). PASSED AND ADOPTED by the Board of Directors of the East Valley Water District at a regular meeting held on this day of, 2018, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: Chris Carrillo, Board President I HEREBY CERTIFY that the foregoing is a full, true and correct copy of Resolution No. 2018.09 adopted by the Board of Directors of East Valley Water District at its Regular Meeting held April 11, 2018. ATTEST: John Mura Board Secretary
To: From: Governing Board Members General Manager/CEO BOARD AGENDA STAFF REPORT Agenda Item #7. Meeting Date: April 11, 2018 Discussion Item Subject: Disposition of Surplus Property RECOMMENDATION: Staff is recommending that the Board of Directors authorize the disposition of surplus property. BACKGROUND / ANALYSIS: The District currently has a fleet consisting of both utility vehicles and pieces of heavy equipment. As part of the vehicle maintenance efforts, we regularly evaluate the fleet to assess usefulness and safety. Once a year, items that have exhausted their useful life are identified and recommended for surplus. Last year the Board authorized surplus of unit #243, a Hybrid truck that needed a new stator, which is no longer available for purchase. The factory dealerships offer no replacement parts or repair services for these trucks. The District had to accept a low cash value for the vehicle and send it to a junk yard. In order to avoid this issue, staff is recommending replacement of the remaining two Hybrid trucks while they are still operational. Staff has identified the following vehicles and equipment for surplus: Unit #232-2006 GMC Sierra 1500 Hybrid with 100,903 miles. Unit #106-2005 GMC Sierra 1500 Hybrid with 52,706 miles. Unit #103-2003 Chevrolet 1500 with 214,027 miles. This truck has reached its useful life. Unit #223-2007 GMC Sierra 2500 truck with 145,000 miles. This truck has reached its useful life. Unit #137-1995 CAT trailer mounted generator. This unit no longer meets the California Air Resources Board (CARB) standards. Unit #52-1999 trailer. The District no longer has a use for this trailer. Unit #55-1991 8-inch pump The District no longer has a use for this pump. Due to the condition of the vehicles staff recommends that units # 232, 106, 137, 52, and 55 should be sold at a professional auction. Staff believes units #103 and #223 are candidates for donation to local nonprofit organizations. Additional details regarding these pieces of equipment are available in Attachment A.
AGENCY GOALS AND OBJECTIVES: Goal and Objectives IV - Promote Planning, Maintenance and Preservation of District Resources b) Enhance Planning Efforts that Respond to Future Demands REVIEW BY OTHERS: This agenda item has been reviewed by Operations, Administration, and Public Affairs staff. FISCAL IMPACT Funds have been budgeted for replacement of these vehicles in Fiscal Year 2017-18. Recommended by: John Mura General Manager/CEO ATTACHMENTS: Description Surplus Property Attachment "A" Surplus Presentation Respectfully submitted: Patrick K. Milroy Operations Manager Type Cover Memo Presentation
Attachment "A" PAGE 1 Surplus Vehicles for Disposition No. Vehicle Details Miles Reason for Surplus 232 2006 GMC SIERRA 1500 Hybrid VIN # 1GTEC19T36Z291372 LIC# 1241147 100,903 Vehicle maintenance is problematic. Parts and maintenance are not supported by the dealership. Staff recommends this vehicle be sold at auction.
PAGE 2 No. Vehicle Details Miles Reason for Surplus 106 2005 GMC Sierra 1500 Hybrid VIN # 1GTEC9T05Z250329 LIC# 1219011 52,706 Vehicle maintenance is problematic. Parts and maintenance are not supported by the dealership. Staff recommends this vehicle be sold at auction. No. Vehicle Details Miles Reason for Surplus 103 2003 Chevy 1500 VIN # 1GCEK14T3Z171229 LIC# 1113934 214,027 Truck has high mileage and has reached its useful life. Staff is recommending this vehicle be donated to a nonprofit organization.
PAGE 3 No. Vehicle Details Miles Reason for Surplus 223 2007 GMC Sierra 2500 VIN# 1GTHC24U77E126906 LIC# 1256949 145,000 This truck has reached its useful life. Staff is recommending this vehicle be donated to a nonprofit organization. No. Vehicle Details Hou rs 137 1995 CAT 3116 Trailer Mounted Generator VIN# 4AGFU17276C038954 LIC# 1245504 Reason for Surplus 482 This unit no longer meets the California Air Resources Board (CARB) standards. Staff is recommending that this unit be sold at auction.
PAGE 4 No. Vehicle Details Miles Reason for Surplus 52 1999 Trailer VIN# 99171548 N/A The District no longer has a use for this piece of equipment. Staff is recommending that this unit be sold at auction. No. Vehicle Details Miles Reason for Surplus 55 1991 8 Trash Pump Model #PT6LT VIN# 675801046 N/A The District no longer has a use for this piece of equipment. Staff is recommending that this unit be sold at auction.
SURPLUS PROPERTY A p r i l 1 1, 2 0 1 8
Reason for surplus: Vehicle maintenance is problematic. Parts are no longer supported from the dealership. Staff recommends this vehicle be sold at auction. 100,903 Miles Unit #232 2006 GMC Sierra 1500 Hybrid E A S T V A L L E Y W A T E R D I S T R I C T
Reason for surplus: Vehicle maintenance is problematic. Parts are no longer supported from the dealership. Staff is recommending this vehicle be sold at auction. 52,706 Miles Unit #106 2005 1500 Hybrid E A S T V A L L E Y W A T E R D I S T R I C T
Reason for surplus: Vehicle has high mileage (214,027 Miles) and has reached its useful life. Staff is recommending this vehicle be donated to a nonprofit organization. Unit #103 2003 1500 E A S T V A L L E Y W A T E R D I S T R I C T
Reason for surplus: Vehicle has high mileage (145,000 miles) and has reached its useful life. Staff is recommending this vehicle be donated to a nonprofit organization. Unit #223 2007 GMC Sierra 2500 E A S T V A L L E Y W A T E R D I S T R I C T
Reason for surplus: This unit is no longer in compliance with AQMD standards. Staff is recommending that this unit be sold at auction. Unit #137 CAT 3116 Trailer Mounted Generator E A S T V A L L E Y W A T E R D I S T R I C T
Reason for surplus: The District does not have any use for this equipment. Staff is recommending that it be sold at auction. Unit #52 1999 Trailer E A S T V A L L E Y W A T E R D I S T R I C T
Reason for surplus: This unit has reached its useful life. Staff is recommending that this unit be sold at auction. Unit #55 1991 8 Trash Pump, Model #PT6LT E A S T V A L L E Y W A T E R D I S T R I C T
To: From: Governing Board Members General Manager/CEO BOARD AGENDA STAFF REPORT Agenda Item #8. Meeting Date: April 11, 2018 Discussion Item Subject: Election for Special District Member of LAFCO RECOMMENDATION: Select a representative as the Regular Special District member of the 2018 LAFCO Commission election. BACKGROUND / ANALYSIS: The Local Agency Formation Commission (LAFCO) of San Bernardino County is responsible for implementing the legislative direction and policies embodied in the Cortese-Knox-Hertzberg Local Government Reorganization Act of 2000 in a manner that provides for an orderly and efficient growth pattern that reconciles the varied needs of San Bernardino County, promotes the Countywide Vision Statement, is in keeping with the provisions of the California Environmental Quality Act, and addresses the parameters of the principle acts for Cities and Special Districts. The San Bernardino LAFCO is composed of seven voting members, with four alternate members who vote only in the absence or abstention of a voting member. The seven members and their alternates represent all levels of local government. Two members are elected county supervisors and are selected by the Board of Supervisors. Two members are elected city council members and are selected by the mayors of the twenty-four cities within San Bernardino County. Two members are elected members of a special district board of directors and are selected by the presidents of the fifty-one independent special districts in San Bernardino County. These six elected officials select a "public" member who is not affiliated with county, city, or special district governments. Alternate members for the county, city, special district, and public categories are selected in the same manner. Each commissioner and alternate serves a four-year term. The 2018 ballot for the regular special district member of the LAFCO in Commission includes James Curatalo of Cucamonga Valley Water District and Steve Boydston of Lake Arrowhead Community Services District. Based on the District's Vision and commitment to Leadership, Partnership, and Stewardship, staff recommends that the Board select a representative for the 2018 LAFCO election. AGENCY GOALS AND OBJECTIVES: Goal and Objectives I - Implement Effective Solutions Through Visionary Leadership c) Strengthen Regional, State and National Partnerships
FISCAL IMPACT There is no fiscal impact associated with this agenda item. ATTACHMENTS: Description LAFCO Election Backup Type Backup Material