TOWN OF WELLINGTON 3735 CLEVELAND AVENUE P.O. BOX 127 WELLINGTON, CO 80549 TOWN HALL (970) 568-3381 FAX (970) 568-9354 BOARD OF TRUSTEES July 24, 2017 LEEPER CENTER 3800 WILSON AVE. WORK SESSION 5:30 Wright Water Engineers water options REGULAR MEETING 7:30 PM AGENDA CALL TO ORDER - PLEDGE OF ALLEGIANCE ROLL CALL ADDITIONS TO OR DELETIONS FROM THE AGENDA CONFLICTS OF INTEREST PUBLIC TO BE HEARD ON NON-AGENDA ITEMS (time limit of 3 minutes per item) 1. CORRESPONDENCE AND MINUTES FROM COMMITTEES AND BOARDS a. Park Advisory Board Minutes for May 16, 2018 b. Larimer County Sheriff's Office Report for June 2018 c. CAC Minutes for May 1, 2018 2 PRESENTATIONS a. 2017 Audit Report 3 CONSENT AGENDA a. Board of Trustee Minutes for June 26, 2018 4. OLD BUSINESS a. Ordinance 10-2018 - Conditional Use for 6900 Loudon in-home daycare b. Ordinance 11-2018 Conditional Use for 7078 McClellan. 5. NEW BUSINESS a. Resolution 25-2018 Granting Extension of Johnson Annexation b. Purchase Request Mower c. Bills for Approval Emergency Repairs Clearwell pump 6. STAFF REPORTS a. Town Attorney Update b. Town Engineer Update c. Town Administrator Update d. Trustee Update ADJOURN
BOARD OF TRUSTEES REGULAR BOARD MEETING Work session by Wright Water Engineers to discuss water options (summery attached to minutes) The Regular Board Meeting was called to order at 7:30 p.m. at the Leeper Center 3800 Wilson Ave, Wellington CO. TRUSTEES PRESENT: TRUSTEES ABSENT: PRESIDING: ALSO, PRESENT: WYATT KNUTSON, MATT MICHEL, JOHN JEROME, TIM WHITEHOUSE, JOHN EVANS, DANIEL SATTLER, and TROY HAMMAN, NONE TROY HAMMAN, MAYOR ED CANNON, TOWN ADMINISTRATOR CYNTHIA SULLIVAN, DEPUTY CLERK CODY BIRD, TOWN PLANNER BOB GOWING, PUBLIC WORKS DIRECTOR KEITH WILSON, FINANCE DIRECTOR BRAD MARCH, TOWN ATTORNEY MARK OBERSCHMIDT, TOWN ENGINEER Additions to or deletions from the agenda None Conflicts of Interest None Public to be heard on non-agenda items. Matt Mullet, of FRS Enterprises, addressed the Board about internet services for the businesses in the Wellington Business Park. He said they have contacted several companies with no success. He introduced Philip Harkman from Litegig Communications. Mr. Harkman said his company uses fiber optic and wireless technologies to provide high speed internet. They would need to put in a tower about 50-60 feet tall on the property. There was discussion about the process to get approval and who would benefit from the service. 1. Correspondence and Minutes from Committees and Boards a. Park Advisory Board Minutes for May 16, 2018 b. Larimer County Sheriff s Office Report for June 2018 c. CAC Minutes for May 1, 2018 2. PRESENTATIONS a. 2017 Audit Report Tyra Litzau, from Anton Collins Mitchell LLP, presented the Audit. She explained how the audit was prepared and how the report was compiled. They also put together recommendations for any correction and deficiencies, which are the credit card policy and segregation of duties in the financial department. No
Page 2 audit adjustments where needed. Ms. Litzau mentioned the changes in the audit code that could affect Wellington, specifically with leases. 3. CONSENT AGENDA a. Board of Trustee Minutes for June 26, 2018 TRUSTEE WHITEHOUSE MOVED AND TRUSTEE JEROME SECONDED to approve the Consent Agenda with corrections. Roll call was taken and the motion passed unanimously. 4. OLD BUSINESS Mr. Bird explained that the next two items are similar, but action was separate. He gave a background on the issues with daycares and how by working with the Building Inspection Agency, Fire Department and the daycare providers they had come up with a possible solution. Mr. Bird said the proposed solution was to allow up to 9 children in care without fire sprinklers and adopt appendix M of the residential code. To implement the solution the Fire Department and Board of Trustees would have to adopt amendments to the Fire Code, Building Code and the Zoning Code. These would require public hearings. The recommendations are to approve the conditional use subject to Fire Department inspection. Angie Billington, applicant, spoke about infant care requirements in Colorado. a. Ordinance 10-2018 Conditional Use Daycare 6900 Loudon TRUSTEE SATTLER MOVED AND TRUSTEE EVANS SECONDED to approve Ordinance 10-2018 Conditional Use for Large Child Care Home at 6900 Loudon with conditions. Roll call was taken and the motion passed unanimously. b. Ordinance 11-2018 Conditional use Daycare 7078 McClellan Mr. Bird said this would be the same recommendation as the previous ordinance. Kirsten Normington-Mellon, 7098 McClellan Rd., said she was concerned about the cost of the inspections and felt some of the safety procedures are redundant. She wanted to make sure all the daycare providers are notified when the public hearings are held for the codes. Ms. Billington suggested having a handout about the process for new childcare providers. TRUSTEE SATTLER MOVED AND TRUSTEE KNUTSON SECONDED to approve Ordinance 11-2018 Conditional Use for Large Child Care Home at 7078 McClellan. Roll call was taken and the motion passed unanimously. 5. NEW BUSINESS a. Resolution 25-2018 Granting Extension of Johnson Annexation Mr. Bird explained were this was located and why it needed to be extended. TRUSTEE MICHEL MOVED AND TRUSTEE WHITEHOUSE SECONDED to approve Resolution 25-2018 Granting extension of Approval for filing of Annexation Plat for Johnson Annexation. Roll call was taken and the motion passed unanimously.
Page 3 b. Purchase Request Mower Mr. Gowing said this will be to replace a 20-year-old mower. TRUSTEE JEROME MOVED AND TRUSTEE SATTLER SECONDED to approve purchase request for Scag mower in the amount of $10,399.00. Roll call was taken and the motion passed unanimously. c. Bills for Approval Emergency Repairs Clearwell Pump Mr. Gowing said the pump failed and has been repaired. Trustee Jerome suggested checking into a service agreement on the pumps. TRUSTEE MICHEL MOVED AND TRUSTEE JEROME SECONDED to approve the payment of the emergency pump repair. Roll call was taken and the motion passed unanimously. 6. Staff Reports a. Town Attorney Update b. Town Engineer Update (Mark Oberschmidt, Stantec) Both Boxelder Commons and Sage Meadows are moving forward. Work starting on outlot B of Columbine Estates. Update on Wellington Downs retention area. c. Town Administrator Update Strategic Plan meeting. Water Restriction notifications. Statistics of frequently asked questions. Human Resources Advertisement for Assistant Town Administrator. Pete Brandjord started as Assistant Finance Director on July 23 rd. Interviews for Building Permit Tech. Social Media Finance Updated for June and year to date. Planning Residential building permits are behind last year but are still within the trend for the year. Commercial building permits ready for pickup. Review of project status. Discussion about wireless towers. Regional Transportation update. Trails update. Public Works upgrade on the Water Treatment Plant Project. Road maintenance project was complete. Water/Waste Water Operations update. Discussion about the Nano- Filtration Plant and water consumption. d. Trustee Update TRUSTEE KNUTSON MOVED AND TRUSTEE EVANS SECONDED to adjourn at 9:15pm. Roll call was taken and the motion passed unanimously.
Page 4 Respectfully submitted: Cynthia Sullivan, CMC Deputy Town Clerk WORK SESSION SUMMARY - Meeting started at 5:35pm. and ended at 7:14pm. Board Members in Attendance Trustee Knutson, Trustee Jerome, Trustee Whitehouse, Trustee Evans, Trustee Sattler and Mayor Hamman Staff in Attendance Ed Cannon, Keith Wilson, Cynthia Sullivan, Cody Bird, Bob Gowing, Brad March and Mark Oberschmidt. Wright Water Engineers Water Options Presenters - Ken Wright and Patricia Flood Mr. Wright gave a background on the work they have been doing for the town since 2016. He listed the following alternatives for water. North Poudre Irrigation Company Wilson Wells 3W Water (Seaworth) Bison Water Company East Larimer County Water District North Weld County Water District Divide Reservoir City of Fort Collins Northern Integrated Water Supply Project (NISP) Mr. Wright said they used the following criteria to assess the alternatives. Feasibility Reliability Building and Pay Renewable Supply Based on 2000-acre feet needed for growth of town. (1-acre foot = 326,000 gallons) Mr. Wright and Ms. Flood gave details of all the alternatives. There was discussion about costs. Wright Water suggested focusing on water from North Poudre Irrigation Company, Wilson Wells, 3W Water and NISP. Mr. Cannon recommended forming a task force to evaluate each of the four options.