CITY OF ALHAMBRA CITY ARTS AND CULTURAL EVENTS COMMITTEE AGENDA Regular Meeting Wednesday, February 18, 2015, 7:00 pm Alhambra City Hall, 111 South First Street Conference Room A, Second Floor I. ROLL CALL Debbie Johnson, President Greg Palm, Vice President Randy Fukuda Kristen Lau Carla Pemberton II. FLAG SALUTE III. APPROVAL OF MINUTES OF NOVEMBER 19, 2014. IV. PURPOSE OF CACE Staff will provide information regarding the definition and purpose of the Art In Public Places Program as outlined in the Alhambra Municipal Code, Chapter 23.81. Recommended Action: That the Committee discuss this information and its impact on the committee's proposed projects for 2015. V. FUND BALANCE OF CACE ACCOUNT Staff will present an update of the fund balance as well as the projected income and anticipated refund requests from developers that have contributed to the CACE fund. Recommended Action: Information Only. No action needed. VI. ROSE PARADE FLOAT The Tournament of Roses Parade Committee has announced the theme for the 2016 parade and preparations are underway for the event. In the past several years, the CACE has provided financial support for the City s float. Review of the CACE fund balance shows funds are available to provide financial support for the 2016 float. Recommended Action: That the committee discuss funding the 2016 Tournament of Roses Rose Parade float, and make a recommendation to the City Council to approve an appropriation of funds for the float. VII. GRANT PROGRAM AND PROJECTS FOR 2015 The CACE committee has shown an interested in providing a variety of programs to the community. If the Committee wishes to pursue these projects a source of funding must be identified. Recommended Action: That the committee discuss if they continue to have interest in the projects and identify alternative funding sources should they decide to go forward, Previously identified projects include grants to the schools and art workshops for the public. G:\MANAGER\Slifman Hayashi Paulson Jarvis\CACE - City Arts and Cultural Events Committee\2015 Meeting\2.18.15\Agenda.docx
VIII. PUBLIC COMMUNICATION Discussion from the public of any item not specified on the Agenda. Comments must pertain to the business of the Alhambra City Arts and Cultural Events Committee. Public comments pertaining to the Committee s business are welcome. Kindly limit all oral communications to five (5) minutes. Please complete the blue speaker card prior to the meetings and submit it to the Committee secretary. IX. COMMITTEE COMMUNICATION Discussion from the Committee Members of any item(s) not specified on the agenda. Items discussed must pertain to the business of the Alhambra City Arts and Cultural Events Committee. X. ADJOURNMENT Copies of staff reports or other written documentation relating to each type of business described herein above are on file in the office of Management Services, Alhambra City Hall, 111 South First Street, Alhambra, and are available for public inspection during regular office hours: 8:00 AM to 5:00 PM Monday through Friday. Should any person have a question concerning any of the above agenda items prior to the meeting described herein, please contact the Committee Secretary, either in person or in the Management Services Department located at City Hall or call (626) 570-5011 during regular business hours. G:\MANAGER\Slifman Hayashi Paulson Jarvis\CACE - City Arts and Cultural Events Committee\2015 Meeting\2.18.15\Agenda.docx
Unofficial until adopted by the February 18, 2015 Arts and Cultural Events Commission Action Item III Approve MINUTES ALHAMBRA CITY ARTS AND CULTURAL EVENTS COMMITTEE Regular Meeting Wednesday, January 21, 2015, 7:00 pm Alhambra City Hall, 111 South First Street Conference Room A, Second Floor The meeting of the City Arts and Cultural Events Committee was called to order at 7:03 p.m. November 19, 2014 at Alhambra City Hall, 111 S. First Street, Conference Room A, Alhambra, CA. I. ROLL CALL Committee Members Present: Johnson, Fukuda, Lau Pemberton Committee Members Absent: Palm Also attending: Environmental Resources Director, Jarvis. III. APPROVAL OF MINUTES OF NOVEMBER 19, 2014 On the motion of Committee member Fukuda with a second by Committee member Pemberton, the minutes of November 19, 2014 were unanimously approved. IV. GRANT UPDATE Staff reported that all of the 2014 grantees have submitted their Final Report, but two groups did not understand the Final Report form and did not fill it out properly. They had to correct their report and provide more information before they could receive the balance of their grant funds. Dave Batti s Guitar School grant is currently the only grant that has not been closed out. Batti said he would correct and submit the final paperwork. V. GRANT PROGRAM FOR 2015 The Committee reviewed the application and made suggestions for how to update the application and drafted a timeline. Staff will implement the changes on the new application form for review at the February meeting. The grant would cover the 2015-2016 school year. VI. COMMITTEE PROJECTS FOR THE NEW FISCAL YEAR Staff reported that a photography instructor to teach workshops had still not been located. Committee member Lau reported that she had located a possible instructor for a Caricature Design workshop. This person attended Mark Keppel High School and has experience at Sony, Fox and Disney. Lau provided the name of another possible experienced instructor who could teach Story Arts. The committee agreed that trying to do something during the current school year would be too ambitious and felt it would be better to wait for the 2015-16 school year to start a program. 1
VII. PUBLIC COMMUNICATION There were no comments from the public. VIII. COMMITTEE COMMUNICATION There were no further comments from the committee members. IX. ADJOURNMENT On the motion of Committee Member Pemberton with a second by Committee Member Fukuda the meeting adjourned at 8:15 p.m. Aye: Johnson, Fukuda, Lau, Pemberton Nay: None Abstain: None Absent: Palm Copies of staff reports or other written documentation relating to each type of business described herein above are on file in the office of Management Services, Alhambra City Hall, 111 South First Street, Alhambra, and are available for public inspection during regular office hours: 8:00 AM to 5:00 PM Monday through Friday. Should any person have a question concerning any of the above agenda items prior to the meeting described herein, please contact Ms. Cynthia Jarvis, Committee Secretary, either in person or at the Management Services Department located at City Hall or call (626) 570-5011 during regular business hours. 2
ITEM NO. CITY OF ALHAMBRA February 18, 2015 TO: SUBMITTED BY: SUBJECT: City Arts and Cultural Events Committee Cynthia Jarvis, Director of Environmental Resources DEFINITION AND PURPOSE OF THE CITY ARTS AND CULTURAL EVENTS FUND PURPOSE: To review the definition and purpose of the CACE fund created by Ordinance No. 02M1-4417, which created the Art In Public Places Program as outlined in the Alhambra Municipal Code, Chapter 23.81. FACTS: 1. Ordinance No. 02M1-4417 created the Art in Public Places Program. A full description can be found in the Alhambra Municipal Code: Chapter 23.81. 2. According to the Alhambra Municipal Code, the purpose of the program is to implement the placement of art in public places in order to improve the quality of life for the individuals living in, working in and visiting the City. 3. The Alhambra Municipal Code states that the Art In Public Places Fund was created to be used solely for the following purposes: 1) Acquisition, installation, improvement, maintenance and insurance of an art work; 2) Sponsor or support performing arts; 3) Acquisition and improvement of real property for the purpose of displaying artwork; 4) Maintenance of and utility charges related to property purchased pursuant to 1) and 3) above. 4. There is no provision in the ordinance for funds to be distributed as grants or to provide workshops for the public. RECOMMENDATION: That the CACE review the projects under consideration for the coming year to determine if they coincide with the intent of the CACE fund.
ITEM NO. CITY OF ALHAMBRA February 18, 2015 TO: SUBMITTED BY: SUBJECT: City Arts and Cultural Events Committee Cynthia Jarvis, Director of Environmental Resources 2016 TOURNAMENT OF ROSES FLOAT PURPOSE: To request that the City Arts and Cultural Events Committee (CACE) recommend to the City Council that they appropriate $80,000 of the Art in Public Places fund for a City of Alhambra float in the 2016 Tournament of Roses. FACTS: 1. The Tournament of Roses annually invites the City to participate in their New Year s Day Parade, an internationally televised event that provides recognition and an opportunity to promote of a positive image of the City of Alhambra. 2016 will mark the City of Alhambra s 88 th year of participation in the Tournament of Roses Parade. The Tournament of Roses parade committee has announced that the theme for the 2016 parade is Find Your Adventure and has begun preparations for the 2016 parade. 2. After reviewing the CACE fund balance, staff has determined that there are sufficient funds to provide $80,000 towards a float for the 2016 Tournament of Roses Parade. 3. As a committee recommending financial support for the float, the CACE will review and comment on design elements of the proposed float. 4. An appropriation of $80,000 will provide funds for the Sponsor Entry Fee (estimated at $5,000) and for the actual design, construction, decoration and operation of the float. RECOMMENDATION: That the CACE recommend to the City Council, approval of an $80,000 appropriation of funds from the Art in Public Places fund (account number 101.12.1210.97001) to support a float entry from the City of Alhambra in the 2016 Tournament of Roses Parade, which
includes funding for the Sponsor Entry Fee and for design, construction, decoration and operation of the float.