ETD Business Meeting Minutes 27 June 2017 The Business Meeting of the ETD was called to order at 5:08 p.m. on June 27, 2017 by Scott Danielson Chair, in Columbus, Ohio. The meeting was held in the Clark Room of the Hyatt Regency Hotel. The following persons were present: Scott Danielson, Rob Weissbach, Barry Lunt, Robert Mott, Phiip Regalbuto, Marc Fry, Marty Gordon, Michael Johnson, Carmine Balascio, Frank Gourley, Julia Morse, Austin Asgill, Ahmed El-Sawy, Marilyn Dyrud, Scott Segalewitz, Niaz Latif, Vladimir Genis, Keith Johnson, Elaine Cooney, Ron Land, David Goodman, Gary Steffen, Ece Yaprak, Orlando Ayala, Mohammad Uddin, Jay Porter, and Clay Gloster. The meeting opened with introductions. The chair invited all guests who were not currently a member of the division to become a member. The minutes of the previous meeting were presented by Clay Gloster, Jr. Walt Buchanan made a motion to accept the ETD Business Meeting Minutes of February 9, 2017. The motion was seconded by Jay Porter and approved unanimously. OFFICER and ETD COMMITTEE REPORTS: Treasurer s Report: Dave Goodman gave the Treasurer s Report. He gave a quick summary of where the division stands. He said that this is the third year in a row that accounts had to undergo auditing. He also mentioned that we will probably get $3K back from ASEE. He stated that we will get another $14K back from CIEC. He went on to state that we haven t received this much revenue for ETD over the past 5 years. In summary, the balance of available funds is approximately $71,000. CIEC Program Chair 2017 Report: Mohammad Uddin gave the report. A total of 235 people registered for the conference with more than 100 full-time attendees. There were a total of 72 abstracts received for CIEC. Of these, 42 abstracts were accepted for presentations and 4 for posters. There were a total of 11 sessions for ETD. No papers were canceled. CIEC 2018 will be held on Feb 7-9, 2018 in San Antonio, Texas. The opening reception will have an alien flavor. San Antonio will be celebrating 200 years at the same time. CIEC is a collaboration between industry and academia. It has 4 divisions (ETD,CEED,CEPD, CIPD) that come together. It is a smaller version of the ASEE meetings.
ETLI Report: Elaine Cooney gave the ETLI report. ETLI is an opportunity for the ET community to have a structured dialogue about how we move ET forward. It is not a paper/presentation conference. It is more about setting public policy with respect to ET. ETLI was originally set up to mirror the Engineering Dean s Council for the ET community but attendance at ETLI is not limited to ET Deans. ETLI will be held on October 5-6 2017 in Washington, DC. Congressman Tim Ryan will be a featured speaker. The program is available in the packet of materials distributed during the meeting. Flyers advertising ETLI were distributed during the meeting. Registration will open in mid-july. A more detailed report is attached. CIEC Budget: The ETD Division Chair passed out a budget for CIEC 2018. He mentioned that this budget was passed at the Executive Committee meeting held on the day before. He called for business meeting attendees to raise questions concerning the budget if they had them. No questions were asked. ASEE Program Conference Chair 2017: Rob Weissbach presented the ASEE program conference chair report. He mentioned that we had approximately 83-84 papers presented. This is 20% higher than last year. He went on to state that one workshop presenter, two paper presenters, and one moderator did not show up for their event. Otherwise, he stated that the conference was going relatively well. He reported that there were some very nice papers published this year. Marilyn Dyrud reported that there was no ASEE policy on no-shows. Her opinion was if the person is a no show, then there should be a no publish response by the conference. She noted that it is difficult to pull papers from the ASEE proceedings as the proceedings are distributed on a thumb drive. However, papers can be pulled from the ASEE conference website. In a subsequent discussion, it was pointed out that there is a question about ownership of the copyright of the paper. If a paper is published, then ASEE owns the copyright. If the paper is not published, the author could publish the paper elsewhere. Additionally, there may be a valid reason why a person did not show up. Vice Chair Communications: Jay Porter reported as follows. The Engineering Technology Division page is still operational and can be found at http://www.engtech.org. There are some fixes that need to be made to the website. If anyone is interested in receiving information about proposed changes to ETAC of ABET criteria for accreditation, they can be found on the ETD website. ETD Listserv: Jay Porter reported on the listserv in the absence of Walt Buchanan. He announced that if anyone wanted to join the listserv, there is a link available on the ETD website. He then presented data on the ETD listserv. He reported that there were 4359 total members. There were 2793 members at 417 four-year colleges, 1077 at 294 two-year colleges, and 489 members at 421 other organizations, corporations and government agencies. There were 191
subscribers with non-institutional email addresses and 59 countries were represented. He also pointed out that an ASEE ETD listserv also exists. He mentioned that this listserv is not necessarily inclusive of information from the other ETD listserv. Hence, information from the ETD listserv should be forwarded to the ASEE ETD listerv. Nominations/Elections: Keith Johnson reported on the elections as follows: He mentioned that it was the responsibility of the past chair to solicit nominations, to encourage people to run for office, and to get persons elected for each vacant position. Issue: This year there was one person that ran for a position who was not on the list of ETD members who were potential voters. Hence, this person did not receive the notification with instructions on how to vote. This issue has been resolved. Keith Johnson mentioned that there were many other updates that need to be made to the list of ETD members who are eligible to vote. Keith Johnson also reported the results of the elections. Rob Weissbach will serve as the New Division Chair. David Goodman will continue to serve as the treasurer. Ken Rennels will serve as the Assistant Chair for CIEC. (He was absent due to illness in his family.) He reported that we failed to fill the position of Assistant Vice Chair of Programs for ASEE ETD. The role of this position is to support the current Vice Chair of Programs. The Vice Chair in conjunction with the Chair oversees selection of abstracts, papers, and ETD sessions for the ASEE conference. Also, the vice chair receives funds to support travel to the ASEE conference. Keith Johnson went on to state that the floor was about to be opened for nominations for this position. He mentioned that there was one person who was interested in this position. This person had originally been interested in serving in another position, but that position was filled. The interested party was unable to attend this meeting as his flight had been scheduled to leave prior to this meeting. The chair opened the floor for nominations for the Assistant Vice Chair of Programs for ASEE ETD. Keith Johnson nominated John Wright, Jr. No other names were presented. Elaine moved that nominations be closed on the said name. Rob Weissbach seconded the motion. Motion carried. Rob Weissbach moved that John Wright be elected as Assistant Vice Chair of Programs for ASEE ETD. Marty Gordon seconded the motion. Motion carried. OTHER REPORTS: PIC II Chair: Peter Schmitt is the new PIC II chair. ETD reports up to the PIC II. PIC II allocates sessions to each division at ASEE. There was a question raised
as to whether all PICs operate in the same way. The response to the question was that each PIC operates very differently. ETC Report: No report. CIEC 2017 Report: Mohammed Uddin provided the following report on the CIEC conference. There were a total of 72 abstracts received for CIEC. 52 abstracts were accepted. Out of these 52 abstracts, 40 papers were selected to be published in the proceedings. There were 15 ETD sessions: 7 oral presentations, 1 industry roundtable, 1 workshop, 1 session by Florida Advanced Manufacturing, and 5 business meetings. ETAC of ABET Report: Scott Danielson gave a brief report on ABET. He reported that ETAC of ABET was considering removing several outcomes from criterion three (outcomes) and moving some to criterion five (curriculum). He stated that, at best, it would be approximately two years before these changes would actually take effect. Member-at-Large/Membership: Scott Segalewitz reported on the status of membership. Our membership was at a peak of over 800 around 2000-2001 and is currently down to approximately 583. He reported that it seems like there are a lot of people affiliated with ETD, but they are not actually members of ETD. For example, at Texas A&M there are 887 faculty members associated with ET programs, but there are only 12 ETD members. He mentioned that people had to actually go to the website, select ETD, and pay the additional $10 to become an ETD member. It was suggested that we should get email messages discussing the benefits of ETD membership out to potential members in September or October when institutions renew program membership. It was also suggested that we all go back to our own institutions to recruit new members as many people are not members because they simply don t know they can become a member. It was also pointed out that anyone can go to the ASEE website and conduct a search to identify current ETD members working at their home institution. Finally, the chair asked Niaz Latif to lead the effort around not only developing a strategic plan for membership, but for the ETD. TAP report: The TAP report was presented by Michael Johnson. He reported that membership was down and even the number of active chapters decreased this year. He appealed to the body to start a chapter at their home institution if one does not exist. A more detailed report is attached. Engineering Technology National Forum (ETNF) report: Ron Land gave the following report. The ETNF was held yesterday. It focused on the National Academy of Engineering Study on Engineering Technology Education. He reported that there were three actions for the ETNF.
1) ET community should take action based on recommendation number three of the NAE report stating that diverse populations are more attracted to engineering technology than engineer. 2) ETNF should look for more ways to aid ET faculty to find money/support. 3) ET graduates/students should be allowed to take the FE examination in all 50 states. JET report: The JET report was given by Vladimir Genis. He reported that financially, JET was very healthy. He reported that there was an account balance of $103k. The projected balance was reported as $111,487 based on expected receipts. The spring issue of JET was successfully published. It appears that the fall issue will have a good number of papers. Soon JET will have a new editor. JET continues to need good papers as well as good and reliable reviewers. The journal costs $25 for a domestic subscription and $35 for an international subscription. It was mentioned that there are two agencies that request pdfs of manuscripts from the journal for cross reference. These agencies are: ProQuest and Elsevier. It was suggested that in the future, there must be some form of digital access offered. Google Scholar does list papers of authors from JET. It was also announced that the journal will be available online. Mini Grants: No report. ETD Archives: No report. Action Item: Frank Gourley reported on the directory of Engineering Technology Institutions. He mentioned that there were approximately 400-500 schools in the database. He reported that we need to take a look at the data and make sure that it was up to date. ETD has provided supported this database over the years. The database is currently linked to the ETD website. Scott discussed ETD awards. He stated that we did not have a Berger Award winner this year as there were no nominations. ETD needs to make sure that people are aware of the nominations or the lack thereof for its awards each year. Action Item: There was a question raised about creating a national award and endowing it in conjunction with JET. The division could co-fund such an award with a potential industry sponsor to increase the impact and visibility of the award. It was suggested that this action item be added to the responsibility of Niaz Latif. The meeting was adjourned at 6:35 p.m. Respectfully submitted,
Clay Gloster, Jr. Secretary Engineering Technology Division