Cassia County Board of Commissioners MEETING MINUTES Cassia County Courthouse Commission Chambers 1459 Overland Ave Room 206 Burley ID 83318 8:00 AM The Cassia County Board of Commissioners met today with Minidoka County Commissioners to review the Adult Misdemeanor Probation Office and the 1359 Hansen Ave. facility. They later met at the place and time as posted by agenda pursuant to Idaho Code 74-204 for Open Meetings Law. AGENDA ITEMS 1) Call to order 2) Pledge of Allegiance and prayer 3) Roll call 9:02 AM Roll Call. Present: Kerry McMurray - Administrator (Not voting), Tim Darrington - Member, Bob Kunau, Chair, Paul Christensen - Member, Doug Abenroth - County Attorney (Not voting), Joe Larsen - Clerk (Not voting), Hilaree Young - Deputy Clerk (Not voting). 4) 9:03 AM Calendar, meetings, and correspondence a. Meeting of the Treasurer s Office with Minidoka County and Darrington at 10:00 a.m. Tuesday, 8/1/2017 b. Elected officials have been invited to meet prior to the Cassia County Fair parade on 8/16/2017 and will ride on a horse-drawn wagon. c. McMurray will re-schedule the Watco visit with Winston Inouye. 5) 9:15 AM Personnel Matters: a. Change of Status Request Hiring of Gerald Edward Ruby as a Detention Deputy at the Mini- Cassia Criminal Justice Center (MCCJC) 9:15 AM Motion: Change of Status Requests as presented, Action: Approve, Moved by Tim Darrington - Member, Seconded by Paul Christensen - Member. b. Time card for Road and Bridge Supervisor Sam Adams was in order 6) 9:21 AM Executive Session for the purpose of discussing personnel matters and to communicate with legal counsel regarding pending/imminently-likely litigation pursuant Idaho Code 74-206 (1) (b) (for the purpose of discuss employee matters) and pursuant Idaho Code 74-206 (1) (f) (for the purposes of communicating with legal counsel regarding pending/imminently-likely litigation) 9:36 AM Motion: Consider personnel matters and to communicate with legal counsel regarding pending/imminently-likely litigation, Action: Enter Executive Session pursuant Idaho Code 74-206 (1) (b) (for the purpose of discuss employee matters) and pursuant Idaho Code 74-206 (1) (f) (for the purposes of communicating with legal counsel regarding pending/imminently-likely litigation) Moved by Tim Darrington - Member Seconded by Paul Christensen - Member. 1 P a g e
Vote: Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Tim Darrington - Member, Bob Kunau - Chair, Paul Christensen - Member. 10:08 AM Motion: Upon exit of Executive Session, the board determined to take the Idaho Code 74-206 (1) (f) matter under advisement and to approve the Idaho Code 74-206 (1) (b) matter to eliminate two part time employee positions and replace it with one full time position in the Prosecutor s Office and reflect that change in the tentative FY2018 budget presentation for public notice, Action: Approve, Moved by Paul Christensen - Member, Seconded by Tim Darrington - Member. 7) 9:22 AM Discuss Sheriff s Office Policy Manual a. Horak said a working policy is needed to work with ICRMP. b. Christensen discussed the Lexipol program that was very obtrusive. A new program was brought forward through ICRMP. c. Larsen commented the budgeted amount for Lexipol was never altered so there is ample funds already allocated for this cost. 9:24 AM Motion: Sheriff s Office Policy Manual as presented, Action: Approve, Moved by Paul Christensen - Member, Seconded by Tim Darrington - Member. 8) 10:12 AM Review and execute County Ordinance 2017-07-01 regarding amendments to regulations on alcoholic beverages in the county a. Abenroth discussed suspension of language of the county ordinance for a citizenship requirement. b. Larsen said it is potentially unconstitutional and recommended making this change. 10:13 AM Motion: County Ordinance 2017-07-01 Summary of Ordinance as presented, Action: Approve, Moved by Tim Darrington - Member, Seconded by Paul Christensen - Member. 9) 9:27 AM Execute letter in support of Cassia County Museum s seeking of grant funding for log school house foundation a. Kunau discussed this with Rod Smith. b. The proposed letter was read by Kunau. 9:28 AM Motion: Signing of letter of support for grant funding for the museum, Action: Approve, Moved by Tim Darrington - Member, Seconded by Paul Christensen - Member. 10) 10:09 AM Discuss and approve Public Defender (PD) Office budget amendment for office equipment and joint committee recommendations for various items of office equipment a. McMurray referred to discussion of State of Idaho Public Defense Commission grant funds being used for office equipment not to exceed $1,500.00 during last week s joint PD meeting. 2 P a g e
b. The Joint Public Defender board recommended approval of purchases presented by Public Defender Dennis Byington. 10:10 AM Motion: Purchases for the Public Defender s Office as presented but not to exceed $1,500.00, Action: Approve, Moved by Paul Christensen - Member, Seconded by Tim Darrington - Member. 11) 10:18 AM Approve and execute new Master Agreement with Zions Bank National Association Commercial Card Program a. Larsen said the application just brings up-to-date the agreement already in place. b. Abenroth stated the agreement should coincide with the fiscal year. c. Sheriff Heward contacted Clerk Larsen and reiterated full support of this program. 12) 10:22 AM Discuss for approval enrollment in Zions Commercial Card Program PayPoint auto-pay for the Cassia County commercial credit card account a. Larsen met with Zions officials and they recommended enrolling in PayPoint to facilitate auto payment of credit cards by auto-pay. b. He recommended the board approve that to avoid payment of any interest and late fees going forward. 10:23 AM Motion: Enrollment with Zions Bank Commercial Credit Card PayPoint Program as presented, Action: Approve, Moved by Tim Darrington - Member, Seconded by Paul Christensen - Member. 13) 10:25 AM Executive Session (Consider personnel matters) pursuant Idaho Code 74-206 (1) (b) 10:25 AM Motion: Consider personnel matters, Action: Enter Executive Session pursuant Idaho Code 74-206 (1) (b) (for the purpose of discuss employee matters) Moved by Tim Darrington - Member Seconded by Paul Christensen - Member. Vote: Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Tim Darrington - Member, Bob Kunau - Chair, Paul Christensen - Member. 10:39 AM Upon exit of the Executive Session, the matter was taken under advisement. 14) 10:39 AM Auditor s Quarterly Financial Report a. Larsen provided the board with the 2 nd Quarter Financial report as required by statute. b. He reported that expenditures and revenues are trending for the budget well overall. c. Road and Bridge emergency expenditures will either be paid by potential grants or will require the budget to be amended to include PILT transfers to meet those overages. d. Emergency Medical Services have exceeded what has been budgeted for immunizations and will be rectified along with other fund balance deficiencies by budgeted transfer or budget amendment. e. All department heads, elected officials, and especially the Commissioners were complimented for their diligence with prudent spending thus far with FY2017. The Commissioners taking a closer look at expenditures has elicited that prudence. 3 P a g e
15) 11:14 AM Review updated preliminary FY2018 budget a. Deputy Auditor Heather Evans presented anticipated revenues and joint board allocations for the FY2018 budget. b. Beginning balances will be enhanced due to remaining balances in funds this year. c. Allocation changes in the Prosecutor s Office eliminated two part time positions and created one full time position and was accounted for as recommended by the board. 16) 11:08 AM Approve payables a. Darrington had questions about the Sheriff s Office submitting payables for pre-pays for deputies to go to conferences. b. Darrington asked if there was a reason this has to continue. If the deputy has a credit card, it could be paid once they arrive at the conference. He expressed concern that this keeps reoccurring. c. Larsen said that this suggestion has been brought up in the past and it was not met with a lot of favor. d. Larsen suggested a protocol be implemented for employee trainings and pre-pays that would outline the process. He said the Auditor s Office is working on a proposal for travel reimbursement, per diem, and meal reimbursement that they would like to present to the board. Also ICRMP is going to address these issues at the upcoming IACRC Conference. e. Larsen and Darrington both agree that this procedure needs to be cleaned up and Darrington sees no reason for continuing the way it is currently being handled. 11:10 AM Motion and Action: Approve 7/31/2017 payables, Moved by Tim Darrington - Member, Seconded by Paul Christensen - Member. 17) 11:38 AM Approve minutes 11:38 AM Motion and Action: Approve minutes from 7/17/2017, Moved by Tim Darrington - Member, Seconded by Paul Christensen - Member. UNFINISHED BUSINESS AGENDA ITEMS 18) 11:38 AM Further discussion of facility rental for AMP building a. McMurray stated there was interest from other potential renters in the former BLM facility and suggested making a timely decision. b. Inequities with the joint agreements with Minidoka County between the MCCJC and the Juvenile Detention Center were addressed. Minidoka was amenable to discussing those agreements. c. The joint powers agreements have been reviewed by the Prosecutor s Office. d. Christensen and Darrington recommended moving ahead with rental of the former BLM facility. e. Kunau was of the opinion to move forward as it will take time to get everything in place. 11:50 AM Motion: Proceed with rental of that facility and give McMurray latitude as far as negotiating a rental agreement to bring back to the board to be finalized, Action: Approve, Moved by Tim Darrington - Member, Seconded by Paul Christensen - Member. 4 P a g e
f. Larsen stressed the importance of enumerating the various costs of the project to know what the bottom line is for that move. It appears to be a considerable cost with what has been discussed so far. g. Kunau said we need to get firm numbers of what actually needs to be done. 11:53 AM Motion: Begin negotiating processes between Abenroth and Minidoka County Prosecutor Lance Stevenson to work towards equity with the joint agreements, Action: Approve, Moved by Paul Christensen - Member, Seconded by Tim Darrington - Member. h. The board determined to evaluate what to do with AMP offices following the move. i. Larsen encouraged the board to not ignore all the tremendous expense it has been along the way to generate what little revenue is obtained from apartment rentals. 19) 11:56 AM Museum mitigation/remediation Follow-up a. McMurray read an email from a claims adjustor. b. Coverage amounts for damages at the museum were reviewed by the board. c. The board needs to decide what to do to remediate the problem from insurance proceeds. d. The board discussed potential alternatives. 20) 12:02 PM HIPAA Electronic Public Health Security Rule Compliance Plan Follow-up a. No items to be discussed for today 21) 12:02 PM Procurement Policy Follow-up a. Abenroth has not completed the policy but will make it top priority. b. Larsen informed the board he had provided three copies of Procurement Policies from Fremont, Teton, and Ada Counties. c. Kunau said the board had reviewed the policies but they hadn t decided how they would move forward with what they were going to adopt as a board. d. Larsen reported that other counties and clerks are currently reviewing their policies or are putting them in place as well. e. Abenroth is going to take the three provided policies, consolidate important suggested ideas from each of them, and then present that to the board for review and potential changes. 22) 12:04 PM Ambulance District Follow-up a. Kunau said that in order to create an ambulance district, there needs to be sponsor. He felt a potential prospect for that would be Mike Lewis. b. Twin Falls County was able to give their QRUs additional funds by creating an ambulance district. c. Larsen brought this issue up only because it was suggested to do so by Mr. Holyoak from Cassia Regional Medical Center. He said they desired to push forward with that concept. d. Larsen talked to other counties and many recommended the creation of an ambulance district to allay the ever-increasing amounts that come from the county budget for that service. 23) 12:09 PM Computer Arts Incorporated (CAI) Follow-up a. Darrington will observe with the Treasurer s Office employees at the Minidoka County Treasurer s Office this week. b. Minidoka County is using CAI s financial package along with most counties in the Idaho. SCHEDULED AGENDA ITEMS 5 P a g e
24) 8:00 AM Site review of Adult Misdemeanor Probation (AMP) Office and 1359 Hansen facility with Minidoka County Commissioners a. Both boards reviewed the two facilities to discuss the potential of moving the AMP Office to meet ADA requirements. b. Comparisons were discussed for what would have to be altered at both facilities to accomplish AMP work adequately and to be ADA compliant. 25) 9:16 AM Public hearing regarding Sheriff s Fees a. Abenroth explained the Times News failed to provide the second published notice for the public hearing as required by statute for the changes in Sheriff s fees. b. The board discussed the ramifications of a delay, but Abenroth advised to re-schedule the hearing to comply with statute. c. A new hearing date was scheduled for 9:15 a.m. Monday, 8/14/2017 9:19 AM Motion: Setting the Hearing date for 9:15 a.m. Monday, 8/14/2017, Action: Approve, Moved by Paul Christensen - Member, Seconded by Tim Darrington - Member. 26) 9:30 AM Alcoholic Beverage License applications: a. A verbatim record of the proceeding took place. i. Clark's for Shopping - Bottled and canned beer off premises ii. Farmer's Corner - Bottled and canned beer off premises iii. Pomerelle Ski Area - Bottled and canned beer on premises, bottled wine and wine by the glass iv. Rock City Mercantile - Bottled and canned beer on and off premises, bottled wine and wine by the glass v. Cassia County Fair Board & Rodeo - Bottled and canned beer on premises, wine by the glass vi. 610 Club - Draft, bottled, and canned beer on premises; bottled wine and wine by the glass vii. The Big Kahuna - Draft, bottled, and canned beer on and off premises; bottled wine and wine by the glass viii. El Torito Market - Bottled and canned beer on premises 9:34 AM Motion: Alcoholic Beverage Licenses as presented, Action: Approve, Moved by Tim Darrington - Member, Seconded by Paul Christensen - Member. 27) 10:43 AM Executive Session (for the purpose of discussing indigent matters) 10:43 AM Motion: To consider records that are exempt from public disclosure for the purpose of evaluating indigent recommendations, Action: Enter Executive Session under Idaho Code 74-206 (1) (d), Moved by Paul Christensen - Member, Seconded by Tim Darrington - Member. Vote: Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Tim Darrington - Member, Bob Kunau - Chair, Paul Christensen - Member. 6 P a g e
11:07 AM Motion: Recommendations of the Social Services Director regarding indigent matters, Action: Approve, Moved by Paul Christensen - Member, Seconded by Tim Darrington - Member. 28) 12:10 PM Adjourn 12:10 PM Motion and Action: Adjourn, Moved by Paul Christensen - Member, Seconded by Tim Darrington - Member. 7 P a g e
APPROVED: /s/ Bob Kunau, Chair DEPUTY CLERK OF THE BOARD: /s/ Hilaree Young 8 P a g e
9 P a g e COUNTY EXPENDITURES ATTACHMENT
COUNTY EXPENDITURES 7/31/2017 DEPARTMENT FUND/DEPT AMOUNT 104 Current COUNTY COMMISSIONERS 104.401 $0.00 Expense AUDITOR & RECORDER 104.402 $193.59 Fund TREASURER 104.404 $61.04 ASSESSOR 104.405 $377.38 PUBLIC DEFENDER 104.408 $744.74 AGRICULTURAL EXTENSION 104.410 $0.00 COUNTY BUILDING 104.411 $1,242.74 JUDICIAL CENTER 104.412 $11.80 BOARD OF HEALTH 104.413 $0.00 PLANNING & ZONING 104.414 $0.00 GENERAL 104.415 $2,347.00 CIVIL DEFENSE 104.416 $0.00 COUNTY ELECTIONS 104.417 $0.00 LAW ENFORCEMENT BUILDING 104.418 $115.79 COUNTY ADMINISTRATION 104.419 $0.00 VETERANS SERVICE OFFICER 104.421 $1,030.00 CURRENT EXPENSE FUND TOTAL $6,124.08 Dedicated SOCIAL SERVICES 105.502 $0.00 Funds CONFLICT INDIGENT DEFENDER 105.504 $500.00 CASSIA COUNTY COURTS 106.602 $0.00 COUNTY ROAD & BRIDGE 107.707 $0.00 WEED & PEST 108.708 $0.00 SOLID WASTE 109.709 $0.00 AMBULANCE SERVICE 110.710 $0.00 FAIR EXHIBITS 111.711 $0.00 HISTORICAL SOCIETY 112.712 $0.00 COMMUNITY COLLEGE 113.713 $0.00 REVALUATION 114.714 $429.96 9-1-1 COMMUNICATIONS 115.715 $369.10 CONSOLIDATED ELECTIONS 116.716 $29.98 COUNTY WATERWAYS 117.717 $0.00 COUNTY SNOWMOBILE 118.718 $0.00 ASSESSOR TRUST 123.323 $150.64 K-9 TRUST 128.328 $0.00 EMERGENCY MEDICAL SERVICE 133.733 $662.89 NARCOTICS SEIZED ASSETS 134.334 $700.00 CASSIA DRUG TASK FORCE 136.736 $0.00 D.A.R.E. TRUST 137.737 $0.00 PHYSICAL FACILITIES 144.744 $50.99 ADULT MISDEMEANOR PROBATION TRUST 149.349 $0.00 ADULT MISDEMEANOR PROBATION 149.749 $3,358.98 VIOLENT PREDATOR ACCOUNT 150.750 $0.00 BOX ELDER COUNTY BOOKMOBILE 151.751 $0.00 WIDOW BENEFIT TRUST 198.798 $0.00 DEDICATED FUNDS TOTAL $6,252.54 130 Justice JUSTICE FUND 130.330 $0.00 Fund CLERK OF THE DISTRICT COURT 130.803 $0.00 MINI-CASSIA JUVENILE PROBATION 130.805 $76,006.25 PROSECUTING ATTORNEY 130.807 $0.00 CORONER 130.809 $0.00 SHERIFF - PATROL 130.821 $9,741.50 SHERIFF - INVESTIGATIONS 130.822 $782.81 SHERIFF - DISPATCH 130.823 $0.00 SHERIFF - ADMINISTRATION 130.824 $485.00 MINI-CASSIA CRIMINAL JUSTICE CENTER 130.827 $5,391.41 MINI-CASSIA JUVENILE DETENTION CENTER 130.828 $184,018.08 SHERIFF - PATROL (City of Burley) 130.851 $1,960.89 SHERIFF - INVESTIGATIONS (City of Burley) 130.853 $180.00 SHERIFF - ADMINISTRATION (City of Burley) 130.854 $0.00 Rev. 2017_04_28 JUSTICE FUND TOTAL $278,565.94 TOTAL EXPENDITURES $290,942.56
11 P a g e ATTENDANCE LOG ATTACHMENT
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